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How To Load EIBs - JobAid

The document provides instructions for loading data into Workday using Enterprise Interface Builder (EIB). It explains that Workday generates default spreadsheets for common bulk operations like payroll, time off, and benefits. Users add data to the spreadsheet and use EIB to import it. The system notifies users of any load errors and highlights incorrect cells. It then provides detailed steps for selecting an EIB file, running a validation-only load to check for errors, fixing errors, and running the full load if validation succeeds.

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191 views6 pages

How To Load EIBs - JobAid

The document provides instructions for loading data into Workday using Enterprise Interface Builder (EIB). It explains that Workday generates default spreadsheets for common bulk operations like payroll, time off, and benefits. Users add data to the spreadsheet and use EIB to import it. The system notifies users of any load errors and highlights incorrect cells. It then provides detailed steps for selecting an EIB file, running a validation-only load to check for errors, fixing errors, and running the full load if validation succeeds.

Uploaded by

Yaowen
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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EIB – Data Loading

EIB – Enterprise Interface Builder


For a number of use cases, especially bulk ones, it’s convenient to upload information
directly to Workday. In this case an inbound file is provided and associated with a
custom transformation. This transformation converts the data into a format suitable for
sending to a particular Workday Web Service (WWS).

In order to simplify this process, Workday generates a default spreadsheet for the most
common set of bulk update operations. These operations include mass payroll, time off,
benefit adjustments, etc.. All you need to do is take this generated spreadsheet, add
data to it, and then use EIB to import it to the system and update all the records. The
system will proactively notify you of any errors in the load process, and will even
highlight which cells in the input spreadsheet caused the problem.

How To Upload EIB’s


1. Ensure your EIB is filled out correctly.
2. Log into Workday and search for Launch / Schedule Integration.
a. You need to have the correct security access to load EIB’s so if you can’t
find this task you may need to proxy.

3. Enter the Integration you wish to load.


a. For example, if you are trying to load Opportunity Projects or Projects you
would type in FIN_Import_Project_EIB, or you could simply type in
Project and select the integration from the list.

4. Once you have an integration selected you will need to click OK.
5. You will now need to select the EIB file you are attempting to load.

6. Click on Create Integration Attachment.


7. Click on Select Files. Add the appropriate file you are attempting to load.

8. Click OK.
9. Then you will need to ensure that you select the checkbox Validate Only Load if
this is the file has not been validated yet.
a. REMEMBER – if you do not load the file with the validate only load
checked you will be loading potentially bad data into the tenant. ONLY
load data that has been validated.
10. Once you have a file selected and have check Validate Only Load then you can
click OK.
11. The integration will run.
12. Click Refresh until the integration is complete.

13. Once the integration is complete you will either see a Status of Completed With
Errors or Completed.
14. If you get a Status of Completed you can relaunch the integration and uncheck
the box for Validate.
15. If you get a status of Completed With Errors you will need to investigate into what
the error(s) could be.
16. Left-Click on the blue Number of Errors that is below the Processing Time to
open a box to see the error message link.

17. Now Right-Click on the Error Message that is hyper-linked in blue and open in a
new tab.
18. Left-Click on the File link.
19. Open the downloaded file.
20. You should now have an Upload Summary file open in front of you.
21. The Transaction column will directly reflect the Spreadsheet Key (Column B)
number on your EIB to easily identify where the error is.
22. The second column on the Upload Summary will have the Error Message. In this
example we have a message of “Validation error occurred. Invalid ID value.
'100035666' is not a valid ID value for type = 'Employee_ID'”
a. Here the Error that we have deals with a bad Employee ID. Specifically
that 100035666 is invalid. If we search for our Employee “Abbie Dies” we
will find that the error is that we have an extra number at the end of the ID
and it should be 10003566.
23. Fix the errors then relaunch the integration with Validate Only Load still checked.
Keep this checked until you don’t get any errors.

24. If you don’t have any errors you can uncheck the Validate Only Load box and
click OK.
25. Once the load is finished you should always double check your work. In this
example we would find one of the Projects we have just loaded to verify all of the
correct data is loaded into Workday.
The EIB Data Load process is now complete

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