Lab 01: Introduction to Microsoft Word

Objective(s):

To Learn the Basics of Microsoft Word

GETTING FAMILIAR WITH MICROSOFT WORD 2007 & Beyond

Microsoft Word is a word processing software package. You can use it to type letters, reports, and
other documents. This tutorial teaches Microsoft Word 2007 basics. Although this tutorial was
created for the computer novice, because Microsoft Word 2007 is so different from previous
versions of Microsoft Word, even experienced users may find it useful.

This lesson will introduce you to the Word window. You use this window to interact with Word. To
begin this lesson, open Microsoft Word 2007. The Microsoft Word window appears and your
screen looks similar to the one shown here.

Note: Your screen will probably not look exactly like the screen shown. In Word 2007, how a
window displays depends on the size of your window, the size of your monitor, and the resolution
to which your monitor is set. Resolution determines how much information your computer monitor
can display. If you use a low resolution, less information fits on your screen, but the size of your
text and images are larger. If you use a high resolution, more information fits on your screen, but
the size of

Department of Computer Sciences 4/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
the text and images are smaller. Also, Word 2007, Windows Vista, and Windows XP have settings
that allow you to change the color and style of your windows.

THE MICROSOFT OFFICE BUTTON

In the upper-left corner of the Word 2007 window is the Microsoft Office button. When you click
the button, a menu appears. You can use the menu to create a new file, open an existing file, save a
file, and perform many other tasks.

THE QUICK ACCESS TOOLBAR

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar
provides you with access to commands you frequently use. By default Save, Undo, and Redo
appear on the Quick Access toolbar. You can use Save to save your file, Undo to rollback an action
you have taken, and Redo to reapply an action you have rolled back.

THE TITLE BAR

Next to the Quick Access toolbar is the Title bar. The Title bar displays the title of the document on
which you are currently working. Word names the first new document you open Document1. As
you open additional new documents, Word names them sequentially. When you save your
document, you assign the document a new name.

THE RIBBON

You use commands to tell Microsoft Word what to do. In Microsoft Word 2007, you use the Ribbon
to issue commands. The Ribbon is located near the top of the screen, below the Quick Access toolbar.
At the top of the Ribbon are several tabs; clicking a tab displays several related command groups.
Within each group are related command buttons. You click buttons to issue commands or to access
menus and dialog boxes. You may also find a dialog box launcher in the bottom-right corner of a
group. Clicking the dialog box launcher gives you access to additional commands via a dialog box.

Department of Computer Sciences 5/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
THE RULER

The ruler is found below the Ribbon.

You can use the ruler to change the format of your document quickly. If your ruler is not visible,
follow the steps listed here:

1. Click the View tab to choose it.

2. Click the check box next to Ruler in the Show/Hide group. The ruler appears below the Ribbon.

THE TEXT AREA

Just below the ruler is a large area called the text area. You type your document in the text area. The
blinking vertical line in the upper-left corner of the text area is the cursor. It marks the insertion point.
As you type, your text displays at the cursor location. The horizontal line next to the cursor marks the
end of the document.

Department of Computer Sciences 6/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
THE VERTICAL AND HORIZONTAL AND VERTICAL SCROLL BARS

The vertical and horizontal scroll bars enable you to move up, down, and across your window
simply by dragging the icon located on the scroll bar. The vertical scroll bar is located along the
right side of the screen. The horizontal scroll bar is located just above the status bar. To move up
and down your document, click and drag the vertical scroll bar up and down. To move back and
forth across your document, click and drag the horizontal scroll bar back and forth. You won't see a
horizontal scroll bar if the width of your document fits on your screen.

THE STATUS BAR

The Status bar appears at the very bottom of your window and provides such information as the
current page and the number of words in your document. You can change what displays on the
Status bar by right-clicking on the Status bar and selecting the options you want from the
Customize Status Bar menu. You click a menu item to select it. You click it again to deselect it. A
check mark next to an item means it is selected.

Department of Computer Sciences 7/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
UNDERSTANDING DOCUMENT VIEWS

In Word 2007, you can display your document in one of five views: Draft, Web Layout, Print Layout,
Full Screen Reading, or Online Layout.

Draft View

Draft view is the most frequently used view. You use Draft view to quickly edit your document.

Web Layout

Web Layout view enables you to see your document as it would appear in a browser such as Internet Explorer.

Print Layout

The Print Layout view shows the document as it will look when it is printed.

Reading Layout

Reading Layout view formats your screen to make reading your document more comfortable.

Outline View

Department of Computer Sciences 8/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
Outline view displays the document in outline form. You can display headings without the text. If you move a heading, the
accompanying text moves with it.

You should use Draft view for these lessons. Before moving ahead, make sure you are in Draft view:

1. Click the View tab.

2. Click Draft in the Document Views group. When the Draft option is selected it appears in a contrasting color.

UNDERSTANDING NONPRINTING CHARACTERS

Certain characters, called nonprinting characters, do not print and will not appear in your printed
document but do affect your document layout. You can elect to see these characters on the screen
as you type or you can elect to have them remain invisible. For these lessons, opt to see them
onscreen. This table describes most of them:

Character Denotes

A tab

. A space

¶ The end of a paragraph

Hidden text

To view nonprinting characters:

Department of Computer Sciences 9/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
 1. Choose the Home tab.
2. Click the Show/Hide button in the Paragraph group . The Show/Hide button appears in a
contrasting color, when it is selected.

CREATE SAMPLE DATA AND SELECT TEXT

If you type =rand() in your Word document and then press Enter, Word creates three paragraphs.

PLACE THE CURSOR

During the lessons, you will often be asked to place the cursor at a specific location (the insertion
point) on the screen. You place the cursor by moving the cursor to the specified location and
pressing the left mouse button or by using the arrow keys to move to the specified location.

Cursor

1. Move around you document by using you mouse and clicking in a variety of location.
2. Click in a location and type. Note what happens.

START A NEW PARAGRAPH

When you type in Microsoft Word, you do not need to press a key to move to a new line. To start
a new paragraph, press the Enter key.

TYPE, BACKSPACE, AND DELETE

In Microsoft Word, you create documents by typing them. For example, if you want to create a
report, you open Microsoft Word and then begin typing. You do not have to do anything when your
text reaches the end of a line and you want to move to a new line— Microsoft Word automatically
moves your text to a new line. If you want to start a new paragraph, press Enter. Microsoft word
creates a blank line to indicate the start of a new paragraph. To capitalize, hold down the Shift key
while typing
Department of Computer Sciences 10/239 Semester SPRING 2022
Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
the letter you want to capitalize. If you make a mistake, you can delete what you typed and then
type your correction.

You can use the Backspace key to delete. Each time you press the Backspace key, Microsoft Word
deletes the character that precedes the insertion point. The insertion point is the point at which your
mouse pointer is located. You can also delete text by using the Delete key. First, you select the text
you want to delete; then you press the Delete key.

INSERT AND OVERTYPE

While creating your document, you may find you need to insert text—place new text between
existing text. Suppose, you type the sentence, "Joe has a large boat." After typing it, you decide you
want to change the sentence to "Joe has a large blue boat." With Microsoft Word, inserting a word,
phrase, or even several paragraphs is easy.

Alternatively, you may want to overtype text—replace old text with new text. For example,
suppose you type the sentence, "Joe has a large blue boat." After typing it, you decide you want to
change the sentence to "Joe has a large gray boat." With Microsoft Word, overtyping the word blue
with the word gray is also easy. Before you attempt to insert or overtype, you should check the
mode you are in—Insert or Overtype. You right-click the Status bar and then use the Customize
Status Bar menu to place the Insert/Overtype button on the Status bar. You can then use the
Insert/Overtype button to switch between Insert and Overtype mode. When you are in Insert mode,
you can insert text. When you are in Overtype mode, you can overtype text. By default, Microsoft
Word is in the Insert mode.

BOLD, ITALICIZE, AND UNDERLINE

When creating a document, you may need to emphasize particular words or phrases by bolding,
underlining, or italicizing. Also, certain grammatical constructs require that you bold, underline, or
italicize. You can bold, underline, and italicize when using Word. You also can combine these
features—in other words, you can bold, underline, and italicize a single piece of text.

When you need to perform a task in Microsoft Word, you can usually choose from several methods.
The exercises that follow show you how to bold, underline, or italicize using four different methods:
using the launcher, the Ribbon, the Mini-toolbar/context menu, and the keyboard.

BOLD WITH THE DIALOG BOX LAUNCHER

Department of Computer Sciences 11/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
 1. On the line that begins with Launcher, select the word "Bold." You can place the cursor before the letter "B"
in "Bold." Press the Shift key; then press the right arrow key until the entire word is highlighted.
2. Choose the Home tab.
3. Click the dialog box launcher in the Font group. The Font dialog box appears.

4. Click Bold in the Font Style box. Note: You can see the effect of your action in the Preview window. To
remove the bold, click Regular.
5. Click OK to close the dialog box.
6. Click anywhere in the text area to remove the highlighting. You have bolded the word bold.

Department of Computer Sciences 12/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
ALTERNATE METHOD—BOLD WITH THE RIBBON

1. On the line that begins with "Ribbon," select the word "Bold." You can place the cursor before the letter
"B" in "Bold." Press the Shift key; then press the right arrow key until the entire word is highlighted.
2. Choose the Home tab.
3. Click the Bold button in the Font group. You have bolded the word bold.
Note: To remove the bold, you can select the text and then click the Bold button again.
4. Click anywhere in the text area to remove the highlighting.

ALTERNATE METHOD - BOLD WITH THE MINI TOOLBAR

1. On the line that begins with "Mini Toolbar," select the word "Bold." You can place the cursor before the letter
"B" in "Bold."Press the Shift key; then press the right arrow key until the entire word is highlighted.
2. Right-click. The Mini toolbar appears.
3. Click the Bold button . You have bolded the word bold.

Department of Computer Sciences 13/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
ALTERNATE METHOD—BOLD WITH KEYS

1. On the line that begins with "Keys," select the word "Bold." You can place the cursor before the letter "B" in
"Bold." Press the Shift key; then press the right arrow key until the entire word is highlighted.
2. Press Ctrl+b (hold down the Ctrl key while pressing b).
Note: To remove the Bold, press Ctrl+b again. You can also remove formatting by pressing Ctrl+spacebar.
3. Click anywhere in the text area to remove the highlighting.

ITALICIZE WITH THE DIALOG BOX LAUNCHER

1. On the line that begins with Launcher, select the word "Italicize." You can place the cursor before the letter
"I" in "Italicize." Press the Shift key; then press the right arrow key until the entire word is highlighted.
2. Choose the Home tab.
3. Click the dialog box launcher in the Font group. The Font dialog box appears.

Department of Computer Sciences 14/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
 4. Click Italic in the Font Style box. Note: You can see the effect of your selection
in the Preview window. To remove the italics, click Regular in the Font Style box.
5. Click OK to close the Font dialog box.
6. Click anywhere in the text area to remove the highlighting. You have italicized the word Italicize.

ALTERNATE METHOD—ITALICIZE WITH THE RIBBON

1. On the line that begins with "Ribbon," select the word "Italicize." You can place the cursor before the
letter "I" in "Italicize." Press the Shift key; then press the right arrow key until the entire word is
highlighted.

Department of Computer Sciences 15/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
 2. Choose the Home tab.
3. Click the Italic button on the Ribbon. You have italicized the word Italicize.
Note: To remove the italics, select the text and click the Italicize button again.
4. Click anywhere in the text area to remove the highlighting.

ALTERNATE METHOD—ITALICIZE WITH THE MINI TOOLBAR

1. On the line that begins with "Mini Toolbar," select the word "Italicize." You can place the cursor before the
letter "I" in "Italicize." Press the Shift key; then press the right arrow key until the entire word is highlighted.
2. Right-click. The Mini toolbar appears.
3. Click the Italic button . You have italicized the word Italicize.

ALTERNATE METHOD—ITALICIZE WITH KEYS

1. On the line that begins with "Keys," select the word "Italicize." You can place the cursor before the letter "I"
in "Italicize." Press the Shift key; then press the right arrow key until the entire word is highlighted.
2. Press Ctrl+i (hold down the Ctrl key while pressing i).
Note: To remove italics, press Ctrl+i again. You can also remove formatting by pressing Ctrl+spacebar.
3. Click anywhere in the text area to remove the highlighting.You have italicized the word Italicize.

UNDERLINE WITH THE DIALOG BOX LAUNCHER

You can underline when using Word. Word provides you with many types of underlines from
which to choose.The following are some of the underlines that are available if you use the dialog
box launcher:

Department of Computer Sciences 16/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
The following illustrates underlining with the dialog box launcher:

1. On the line that begins with "Launcher," select the words "Underline these words."
2. Choose the Home tab.
3. Click the dialog box launcher in the Font group. The Font dialog box appears.

Department of Computer Sciences 17/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
 4. In the Underline Style box, click the down arrow to open the pull-down menu.
5. Click the type of underline you wish to use.
Note: To remove an underline, you select None from the pull-down menu.
6. Click OK to close the dialog box. The underline you selected appears under the words.
7. Click anywhere in the text area to remove the highlighting.

ALTERNATE METHOD—UNDERLINE WITH THE RIBBON

Department of Computer Sciences 18/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
 1. On the line that begins with "Ribbon," select the words "Underline these words."
2. Choose the Home tab.
3. Click the Underline button in the Font group . Alternatively, you can press the down arrow next to the
underline button and click to choose the type of underline you want.

Note: To remove the underlining, click the Underline button again.

4. Click anywhere in the text area to remove the highlighting.

ALTERNATE METHOD—UNDERLINE WITH KEYS

1. On the line that begins with "Keys," select the words "Underline these words."
2. Press Ctrl+u (hold down the Ctrl key while pressing u).
Note: To remove the underlining, press Ctrl+u again.
3. Click anywhere in the text area to remove the highlighting.

ALL THREE WITH THE DIALOG BOX LAUNCHER

1. On the line that begins with "Launcher," select the words "All three." 2. Choose the
Home tab.
3. Click the dialog box launcher in the Font group. The Font dialog box appears.
4. In the Font Style box, click Bold Italic.
Note: You can see the effect of your selection in the preview window. To turn off the Bold Italic, click Regular.
5. In the Underline box, click to open the pull-down menu. Click the type of underline you want to use.
Note: To remove an underline, select None from the pull-down menu.
6. Click OK to close the dialog box.
7. Click anywhere in the text area to remove the highlighting.

ALTERNATE METHOD—ALL THREE WITH THE RIBBON

1. On the line that begins with "Ribbon," select the words "All three." 2. Choose the
Home tab.
3. Click the Bold button in the Font group.
4. Click the Italic button in the Font group.
5. Click the Underline button in the Font group.
6. Click anywhere in the text area to remove the highlighting.

ALTERNATE METHOD—ALL THREE WITH KEYS

1. On the line that begins with "Keys," select the words "All three."
2. Press Ctrl+b (bold).
3. Press Ctrl+i (italicize).
4. Press Ctrl+u (underline).
Note: You can remove formatting by highlighting the text and pressing Ctrl+spacebar.
5. Click anywhere in the text area to remove the highlighting.

Department of Computer Sciences 19/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
SAVE A FILE AND CLOSE WORD

You must save your documents if you wish to recall them later. You can use the Save option on the
Microsoft Office menu, to save a document. You can also save a document by typing Ctrl+s. The
first time you save a document, the Save As dialog box appears. Use the Save As dialog box to
locate the folder in which you want to save your document and to give your document a name.
After you have saved your document at least once, you can save any changes you make to your
document simply by clicking the Save after you click the Microsoft Office button.

CREATE AUTOTEXT

Cut and Copy both store information on the Clipboard. Information you store on the Clipboard is
eventually lost. If you want to store information permanently for reuse, use AutoText. AutoText
permanently stores information for future use.

USE SPELL CHECK

Word checks your spelling and grammar as you type. Spelling errors display with a red wavy line
under the word. Grammar errors display with a green wavy line under the error. In Word 2007, you
can use the Review tab's Spelling & Grammar button to initiate a spell and grammar check of your
document.

USE SPELL CHECK

1. Type the following exactly as shown. Include all errors.

Open thr door for Mayrala. She is a teacher from the town of Ridgemont.
2. Select: "Open thr door for Mayrala. She is a teacher from the town of Ridgemont."
3. Choose the Review tab.
4. Click the Spelling & Grammar button. The Spelling and Grammar dialog box appears.

Department of Computer Sciences 20/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
 6. "The" is misspelled, so it is highlighted on the screen and noted in the Not in Dictionary box. Word suggests
correct spellings. These suggestions are found in the Suggestions box.
7. Click "the" in the Suggestions box.
8. Click Change.
Note: If the word is misspelled in several places, click Change All to correct all misspellings.
9. The name "Mayrala" is not in the dictionary, but it is correct. Click Ignore Once to leave "Mayrala" in the
document with its current spelling. Note: If a word appears in several places in the
document, click Ignore All so you are not prompted to correct the spelling for each occurrence.
10. "Ridgemont" is not found in the dictionary. If you frequently use a word not found in the dictionary, you
might want to add that word to the dictionary by clicking the Add to Dictionary button. Word will then
recognize the word the next time it appears. Click Add to Dictionary.
11. The following should appear on your screen: "Word finished checking the selection. Do you want to continue
checking the remainder of the document?"
12. Click No. If you wanted Word to spell-check the entire document, you would have clicked Yes.

Note: You can also press F7 to initiate a spelling and grammar check. If you don't have anything
selected, Word checks the entire document.

FIND AND REPLACE

If you need to find a particular word or phrase in your document, you can use the Find command.
This command is especially useful when you are working with large files. If you want to search the
entire document, simply execute the Find command. If you want to limit your search to a selected
area, select that area and then execute the Find command.

After you find the word or phrase you are searching for, you can replace it with new text by executing
the Replace command.

OPEN A BLANK DOCUMENT

Department of Computer Sciences 21/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
To begin a new Word project, you start by opening a new document.To begin this lesson, open a blank
document in Microsoft Word.

ADD SAMPLE TEXT

This lesson uses sample text provided by Microsoft for training and demonstration purposes. You
can type the text; however, there is a quicker way. You can use the rand function.

Functions are used to obtain information. You tell the function what you want and the function
returns that information to you. By default, in Word, when you type the rand function, Word
returns three paragraphs. When working with functions, you use arguments to be specific about
what you want the function to return. There are two arguments you can use with the rand function.
The first one tells Word how many paragraphs you want, and the second one tells Word how many
sentences you want in a paragraph. You place arguments between the parentheses and you separate
them with a comma. For example, if you type =rand() and then press Enter, word returns three
paragraphs. To tell Word you want two paragraphs with three sentences in each paragraph, you
type =rand(2,3).

ADD SPACE BEFORE OR AFTER PARAGRAPHS

When creating a document, space is often used to clearly identify where each paragraph begins and
ends. By default, Word may place slightly more space between paragraphs than it does between
lines in a paragraph. You can increase or decrease the amount of space that appears before and after
paragraphs by entering amounts in the Before and After fields in the Paragraph section of the Page
Layout tab. Use the up arrows next to the Before and After fields to increase the amount of space
before or after each paragraph; use the down arrows to decrease the amount of space before or after
each paragraph. The following illustrates:

ADD SPACE BEFORE OR AFTER PARAGRAPHS

Department of Computer Sciences 22/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
 1. Place your cursor anywhere in the second paragraph of the sample text you created .
2. Choose the Page Layout tab. The default spacing appears in the Spacing Before field.
3. Click the up arrow next to the Spacing Before field to increase the space before the paragraph.
4. Click the up arrow next to the Spacing After field to increase the amount of space after the paragraph.

Note: You can click the down arrows next to the Spacing Before and the Spacing After fields to
decrease the amount of space before or after a paragraph. You can also type the amount of space
you want to use directly into the fields. Space is measured in points. There are 72 points to an inch.
CHANGE LINE SPACING

Line spacing sets the amount of space between lines within a paragraph. The spacing for each line
is set to accommodate the largest font on that line. If the lines include smaller fonts, there will
appear to be extra space between lines where the smaller fonts are located. At 1.5, the line spacing
is set to one-and-a-half times the single-space amount. At 2.0, the line spacing is set to two times
the single- space amount (double space).

CHANGE LINE SPACING

Department of Computer Sciences 23/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
 1. Place your cursor anywhere in the first paragraph of the sample text you created in Exercise 2.
2. Choose the Home tab.
3. Click the Line Spacing button in the Paragraph group. A menu of options appears.
4. Click 2.0 to double-space the first paragraph.

CREATE A FIRST-LINE INDENT

Some people and organizations delineate the start of a new paragraph by indenting the first line. If
you want to indent the first line of your paragraphs, you can use the Paragraph dialog box to set the
amount by which you want to indent. In the Special Field of the Paragraph dialog box, you tell
Word you want to indent the first line by choosing First Line from the menu options. In the By
field, you tell Word the amount, in inches by which you want to indent.

EXAMPLE: First-line Indent

On the Insert tab, the galleries include iteMicrosoft that are designed to coordinate with the
overall look of your document. You can use these galleries to insert tables, headers, footers,
lists, cover pages, and other document building blocks. When you create pictures, charts, or
diagrams, they also coordinate with your current document look.

CREATE A FIRST-LINE INDENT

Department of Computer Sciences 24/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
 1. Place your cursor anywhere within the first paragraph of the sample text you created in Exercise 2.
2. Choose the Home tab.
3. In the Paragraphs group, click the launcher. The Paragraph dialog box appears.

4. Choose the Indents and Spacing tab.

5. Click to open the drop-down menu on the Special field.
6. Click First Line.
7. Enter 0.5" in the By field.
8. Click OK. The first line of your paragraph is now indented half an inch.

Special Note: To remove the first line indent:

Department of Computer Sciences 25/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
 1. Place the cursor anywhere in the paragraph.
2. Choose the Home tab.
3. In the Paragraphs group, click the launcher. The Paragraph dialog box opens.
4. Choose the Indents and Spacing tab.
5. Click the down arrow next to the Special field and then click None.
6. Click OK.

INDENT PARAGRAPHS

Indentation allows you to indent your paragraph from the left and/or right margin. You may find
this necessary when you are quoting a large block of text. The following exercise shows you how to
indent a paragraph 1 inch from each side.
EXAMPLE: Indentation

On the Insert tab, the galleries include iteMicrosoft that are designed to
coordinate with the overall look of your document. You can use these galleries
to insert tables, headers, footers, lists, cover pages, and other document
building blocks. When you create pictures, charts, or diagrams, they also
coordinate with your current document look.

You can easily change the formatting of selected text in the

document text by choosing a look for the selected text from the
Quick Styles gallery on the Home tab. You can also format text
directly by using the other controls on the Home tab. Most
controls offer a choice of using the look from the current theme
or using a format that you specify directly.

INDENT PARAGRAPHS

Department of Computer Sciences 26/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
 1. Place your cursor anywhere in the second paragraph of the sample text you created in Exercise 2.
2. Choose the Page Layout tab.
3. Type 1" in the Indent Left field or use the up or down arrows to set the field value to 1".
4. Type 1" in the Indent Right field or use the up or down arrows to set the field value to 1". Your paragraph is
now indented one inch from both the left and right margins, as in the example.

ALIGN PARAGRAPHS

Microsoft Word gives you a choice of several types of alignments. Left-aligned text is flush with
the left margin of your document and is the default setting. Right-aligned text is flush with the right
margin of your document, centered text is centered between the left and right margins, and Justified
text is flush with both the left and right margins.

EXAMPLE: Left-Aligned Sample Paragraph

On the Insert tab, the galleries include iteMicrosoft that are designed to coordinate with the overall
look of your document. You can use these galleries to insert tables, headers, footers, lists, cover
pages, and other document building blocks. When you create pictures, charts, or diagrams, they also
coordinate with your current document look.

Department of Computer Sciences 27/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
EXAMPLE: Right-aligned

Sample Paragraph

On the Insert tab, the galleries include iteMicrosoft that are designed to coordinate with the overall
look of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages,
and other document building blocks. When you create pictures, charts, or diagrams, they also
coordinate with your current document look.

EXAMPLE: Centered

Sample Paragraph

On the Insert tab, the galleries include iteMicrosoft that are designed to coordinate with the overall
look
of your document. You can use these

galleries to insert tables, headers, footers, lists, cover pages, and other
document building blocks. When you create pictures, charts, or
diagrams, they also coordinate with your current document look.

EXAMPLE: Justified

Sample Paragraph

On the Insert tab, the galleries include iteMicrosoft that are designed to
coordinate with the overall look of your document. You can use these
galleries to insert tables, headers, footers, lists, cover pages, and other
document building blocks. When you create pictures, charts, or
diagrams,
they also coordinate with your current document look.
The following exercises demonstrate how to justify text.

RIGHT-ALIGN

Department of Computer Sciences 28/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
 1. Select the paragraphs you created.
2. Choose the Home tab.
3. Click the Align-right button in the Paragraph group. Word right-aligns your paragraphs.
LEFT-ALIGN

1. Select the paragraphs you created.

2. Choose the Home tab.
3. Click the Align-left button in the Paragraph group. Word left-aligns your paragraph.

CENTER

1. Selected the paragraphs you created.

2. Choose the Home tab.
3. Click the Center button in the Paragraph group. Word centers your paragraph. JUSTIFY

1. Select the paragraphs you created.

2. Choose the Home tab.
3. Click the Justify button in the Paragraph group. Word justifies your paragraph.

ALTERNATE METHOD—RIGHT-JUSTIFY WITH KEYS

1. Select the paragraphs you created.

2. Press Ctrl+r. The paragraph is now right-aligned.

ALTERNATE METHOD—LEFT-JUSTIFY WITH KEYS

Department of Computer Sciences 29/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
 1. Select the paragraphs you created.
2. Press Ctrl+l. The paragraph is now left-aligned.

ALTERNATE METHOD—CENTER WITH KEYS

1. Select the paragraphs you created.

2. Press Ctrl+e. The paragraph is now centered.

ALTERNATE METHOD—JUSTIFY WITH KEYS

1. Select the paragraphs you created.

2. Press Ctrl+j. The paragraph is now justified.

CREATE A HANGING INDENT

The hanging indent feature indents each line except the first line by the amount specified in the By
field, as shown in the example.
EXAMPLE:Hanging Indent

Hanging Indent: The hanging indent feature indents the first

line of the paragraph from the margin by the
amount specified in the Left field. The amount
in the Left field plus the amount specified in
the By field indent all subsequent lines.

CREATE A HANGING INDENT

1. Type the following:

Department of Computer Sciences 30/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
Hanging Indent: The hanging indent feature indents the first line by the amount specified in the Left field. Subsequent
lines are indented by the amount specified in the Left field plus the amount specified in the By field.
2. Select the paragraph you just typed.
3. Choose the Home tab.
4. Click the launcher in the Paragraph group. The Paragraph dialog box appears.

5. Choose the Indents and Spacing tab.

6. In the Special field, click to open the pull-down menu.
7. Click Hanging.
8. In the By box, type 2".
9. Click OK.
10. Place the cursor after the colon following "Hanging Indent."
11. Press the Tab key. Notice that the indentation changes.

CHOOSE A STYLE SET

When working with Word, you can use styles to quickly format your documents. A style is a set of
formats consisting of such things as fonts, font colors, font sizes, and paragraph formats. Word
2007 supplies you with predesigned style sets that contain styles for titles, subtitles, quotes,
headings, lists and more. The sections that follow all show you how to work with styles. The
exercises are based on a file you must download. Click Save Target As from the menu that appears,
and save the linked file to a directory on your computer.

Department of Computer Sciences 31/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
The file will download as a zip file. A zip file is a file that is compressed. Compressed files are smaller
and easier to download. To open the file:

1. Open the folder you downloaded the file to.

2. Right-click on the file name.
3. Click Extract All on the menu that appears. The Extract Compressed (Zipped) Folders dialog box appears.
4. Enter the folder you want to put the file in or except to suggested location.
5. Click Extract. Windows Explorer extracts the file.
6. You can use Microsoft Word to open the file.

CHOOSE A STYLE SET

1. Choose the Home tab.

2. Click Change Styles in the Styles group. A menu appears.
3. Click Style Set. A menu appears. You can choose from any of the styles listed on the menu.
4. Click Simple. Word 2007 reformats all of the paragraphs into the Simple style by applying the Normal format
to each paragraph.

APPLY A STYLE

You can see of all the styles available to you in the style set by clicking the launcher in the Styles
group and opening the Styles pane. You can leave the Styles pane open and available for use by

Department of Computer Sciences 32/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
docking it. To dock the Styles pane, click the top of the pane and drag it to the left or right edge of
the Word window.
You do not need to select an entire paragraph to apply a style. If the cursor is anywhere in the
paragraph, when you click on the style, Word formats the entire paragraph.

APPLY THE TITLE STYLE

1. Choose the Home tab.

2. Click the launcher in the Styles Group. The Styles pane appears. You can drag it to the side of the Word
window to dock it. To close the Styles pane, click the Close button in the upper right corner of the pane .
3. Click anywhere in the paragraph "Single-Parent Family—Career Help."
4. Click Title in the Styles pane. Word 2007 applies the Title style to the paragraph.

Headings and subheadings mark major topics within your document. With Word 2007, you can easily
format the headings and subheadings in your document.

APPLY HEADINGS

1. Click anywhere in the paragraph "The Nature of Single Parenthood."

2. In the Style box, click Heading 1. Word reformats the paragraph.
3. Repeat steps 1 and 2 in the following paragraphs:

• Types of Single Parents

Department of Computer Sciences 33/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
 • Career Development Needs of Single Parents
• Career Development Programs

APPLY SUBHEADINGS

1. Click anywhere in the paragraph "Displaced Homemakers" 2. In the Style box, click
Heading 2. Word reformats the paragraph.
3. Repeat steps 1 and 2 for the following paragraphs:

• Displaced Homemakers
• Adolescent Mothers
• Single Fathers
• High School Dropout Prevention
• Established Education Sites

ALTERNATE METHOD -- APPLY STYLES WITH THE RIBBON

You can also choose styles by selecting the option you want from the Styles group on the Ribbon. First you must place
your cursor in the paragraph to which you want to apply the style. Then you click the More button in the Styles group
to see all of the styles in the currently selected set. As you roll your cursor over each of the styles listed, Word 2007
provides you with a live preview of how the style will appear when applied.

1. Select the paragraphs "Emotional Support" through "Parenthood Education" (they are probably on page two).
2. Click the More button in the Styles group.
3. Locate and click the List Paragraph style. Word applies the List Paragraph style to the paragraphs you selected.

CHANGE STYLE SETS

Once you have applied styles, changing to another style set is easy. You simply open the Style Set
gallery. As you move your cursor down the menu, Word 2007 provides you with a live preview of
the effect of applying the style set. To choose a style set, you click it.

ADDING BULLETS AND NUMBERS, UNDOING AND REDOING, SETTING PAGE LAYOUTS AND
PRINTING DOCUMENTS

If you have lists of data, you may want to bullet or number them. When using Microsoft Word,
bulleting and numbering are easy. The first part of this lesson teaches you to bullet and number.
After you have completed your document, you may want to share it with others. One way to share
your document is to print and distribute it. However, before you print you may want to add page
numbers and tell Word such things as the page orientation, the paper size, and the margin setting
you want to use. In this lesson you will learn how to layout and how to print your documents.

ADD BULLETS AND NUMBERS

Department of Computer Sciences 34/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
In Microsoft Word, you can easily create bulleted or numbered lists of items. Several bulleting and
numbering styles are available, as shown in the examples. You can select the one you wish to use.

UNDO AND REDO

You can quickly reverse most commands you execute by using Undo. If you then change your mind
again, and want to reapply a command, you can use Redo.

UNDO AND REDO

1. Type Undo example.

Department of Computer Sciences 35/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
 2. Click the Undo button on the Quick Access menu. The typing disappears.
3. Click the Redo button on the Quick Access menu. The typing reappears.
4. Select "Undo example."
5. Press Ctrl+b to bold. Word bolds the text.
6. Press Ctrl+i. Word italicizes the text.
7. Press Ctrl+u Word underlines the text.
8. Click the down arrow next to the Undo icon. You will see the actions you performed listed. To undo the
underline, click Underline; to undo the underline and italic, click Underline Italic; to undo the underline,
italic, and bold click Bold etc.
9. To redo, click the Redo icon several times.

ALTERNATE METHOD -- UNDO & REDO BY USING KEYS

1. Type Undo example.

2. Press Ctrl+z. The typing disappears.
3. Press Ctrl+y. The typing reappears.
4. Select "Undo example."
5. Press Ctrl+u to underline.
6. Press Ctrl+z. The underline is removed.
7. Press Ctrl+y. The underline reappears.

SET THE ORIENTATION

Before you print your document, you may want to change the orientation of your pages. There are
two orientations you can use: portrait and landscape. Paper, such as paper sized 8 1/2 by 11, is
longer on one edge than it is on the other. If you print in Portrait, the shortest edge of the paper
becomes the top of the page. Portrait is the default option. If you print Landscape, the longest edge
of the paper becomes the top of the page.
Portrait

Landscape

Department of Computer Sciences 36/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
The exercises that follow use a file named SamplePrint.docx. Right click here to download the file.
Click Save Target As from the menu that appears, and save the linked file to a directory on your
computer. The file will download as a zip file. A zip file is a file that is compressed. Compressed
files are smaller and easier to download. To open the file:

1. Open the folder you downloaded the file to.

2. Right-click on the file name.
3. Click Extract All on the menu that appears. The Extract Compressed (Zipped) Folders dialog box appears.
4. Enter the folder you want to put the file in or except to suggested location.
5. Click Extract. Windows Explorer extracts the file.
6. You can use Microsoft Word to open the file.

SET THE ORIENTATION

1. Choose the Page Layout tab.

2. Click Orientation in the Page Setup group. A menu appears.
3. Click Portrait. Word sets your page orientation to Portrait.

SET THE PAGE SIZE

Paper comes in a variety of sizes. Most business correspondence uses 8 1/2 by 11 paper which is
the default page size in Word. If you are not using 8 1/2 by 11 paper, you can use the Size option in
the Page Setup group of the Page Layout tab to change the Size setting.

SET THE PAGE SIZE

Department of Computer Sciences 37/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
 1. Choose the Page Layout tab.
2. Click Size in the Page Setup group. A menu appears.
3. Click Letter 8.5 x 11in. Word sets your page size.

SET THE MARGINS

Margins define the amount of white space that appears at the top, bottom, left, and right edges of
your document. The Margin option in the Page Setup group of the Page Layout tab provides several
standard margin sizes from which you can choose.

SET THE MARGINS

Department of Computer Sciences 38/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
 1. Choose the Page Layout tab.
2. Click Margins in the Page Setup group. A menu appears.
3. Click Moderate. Word sets your margins to the Moderate settings.

ADD PAGE NUMBERS

Page numbers help you keep your document organized and enable readers to find information
quickly. You can add page numbers to the top, bottom, or margins of your pages, and you can
choose where the numbers appear. For example, numbers can appear at the top of the page, on the
left, right, or center of the page. Word also offers several number styles from which you can
choose.

ADD PAGE NUMBERS

Department of Computer Sciences 39/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
 1. Choose the Insert tab.
2. Click the Page Number button in the Header & Footer group. A menu appears.
3. Click Bottom of Page.
4. Click the right-side option.

INSERT PAGE BREAKS

As you learned in Lesson 1, you can display your document in any of five views: Draft, Web
Layout, Print Layout, Full Screen Reading, or Online Layout. In Print Layout view you see your
document as it will appear when you print it. You can clearly see where each page ends and a new
page begins.

As you review your document, you may find that you want to change the point at which a new page
begins. You do this by inserting a page break. For example, if a page heading appears on one page
and the first paragraph under the heading appears on the next page, you may want to inser a page
break before the heading to keep the heading and the first paragraph together.

CHANGE TO PRINT VIEW

Department of Computer Sciences 40/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
 1. Choose the View tab.
2. Click Print Layout in the Document Views group. Your document changes to the Print Layout view.

INSERT PAGE BREAKS

1. Place your cursor before the D in "Displaced Homemakers"

2. Choose the Insert tab.
3. Click Page Break. Word places a page break in your document.

To delete a page break, you select the page break and then press the Delete
key. PREVIEW AND PRINT DOCUMENTS

Department of Computer Sciences 41/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
When you have your margins, tabs, and so on the way you want them, you are ready to print. In
Word, You can preview your document before you print. In the Preview mode, you can review
each page, view multiple pages at the same time, zoom in on a page, and access the Size,
Orientation, and Margin options.

If you press the Zoom button while you are in Preview mode, the Zoom dialog box appears. In the
Zoom dialog box you can set the sizes of the pages that display as well as the number of pages that
display.

When you are ready to print, you use the Print dialog box. In the Print Range area, choose All to
print every page of your document, choose Current Page to print the page you are currently on, or
choose Pages to enter the specific pages you want to print. Type the pages you want to print in the
Pages field. Separate individual pages with commas (1,3, 13); specify a range by using a dash (4-
9).

Department of Computer Sciences 42/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
 Exercises

Exercise 1

Write a report of not more than O N E page, on Difference between Apple vs Microsoft.

 Create a new document or, where appropriate, open an existing document

 Enter text and numbers
 Use Font: Arial, Font Size: 12 for Text and 14 or 16 for Headings.
 Use editing techniques to manipulate text and numbers, including: highlight, delete,
move, cut, copy, paste, drag and drop
 Place objects into the document from a variety of sources, including: text, image,
screen shot, spreadsheet extract, database extract, clip art or chart
 Create a table with a specified number of rows and columns
 format a table and its contents
 place text or objects in a table
 Wrap text around a table, chart or image, including: above, below, square and tight • use
software tools to use headers and footers appropriately within a range of software
packages
 Create headers and footers
 Align consistently within a document the contents of the header and footer including: to
left margin, right margin and center of the page
 Place automated objects in headers and footers, including: automated file
information, automated page numbering, text, date, time
 explain why headers and footers are needed
 Do the spell check and word count? Type the word count at the bottom of the page.

Department of Computer Sciences 43/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
Exercise 2

Use Equation option from Insert toolbar and write different mathematical equations exploring different
options available. Use bullets for different equations.

Department of Computer Sciences 44/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
Introduction to operating system:
Operating system is software that enables us to communicate with the hardware. It supports computer’s
basic functions, such as scheduling tasks, interacting with user interacting with hard drive and
memory etc.

OR
An operating system (OS) is the program that, after being initially loaded into the computer by a
boot program, manages all the other programs in a computer. ... In addition, users can interact
directly with the operating system through a user interface such as a command line or a
graphical user interface (GUI).

Examples:
Windows 6,7,8,10, Linux and ubuntu etc.

Introduction to Files and Folders:

Everything on a computer is stored as a file. A folder holds one or more files, and it can be
empty with just a name. The basic difference between the two is that files store data, while
folders store files and other folders. The folders, often referred to as directories, are used to
organize files on your computer. The folders themselves take up virtually no space on the hard
drive

Network Drive:
A network drive is a storage device on a local access network LAN within a
business or home. We can store files and folders in network drive and can access them from
anywhere within a local network. If the drive has enough capacity, it can also be used to back
up all the computers on the network.

Login and Password:

A name used to gain access to a computer system. Usernames, and often passwords, are
required in multi-user systems. In most such systems, users can choose their own usernames
and passwords. Usernames are also required to access some bulletin board and online
services.

Windows Short Cut Keys:

In computing, a keyboard shortcut is a set of one or more keys that invoke a command in software or an
operating system.
Alt + Esc: Switch between programs in order they were opened.
Alt + Letter: Select menu item by underlined letter.
Ctrl + Esc: Open Start menu.
Ctrl + F4: Close active document (does not work with some applications).
Alt + F4: Quit active application or close current window.
Alt + Spacebar: Open menu for active program.
Ctrl + Left or Right Arrow: Move cursor forward or back one word.
Ctrl + Up or Down Arrow: Move cursor forward or back one paragraph.
F1: Open Help
Department menu for
of Computer active application.
Sciences 45/239 Semester SPRING 2022
Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word
Microsoft Word Short Cut Keys:
F9 Key: Refresh.
Shift + F9 Key: Switch between a field code and its result.
F10 Key: Show KeyTips.
Shift + F10 Key: Display a Shortcut Menu (same as right-clicking).
F11 Key: Go to the next field.
SHIFT + F11 Key: Go to the previous field.
F12 Key: Open Save As, equivalent to tools menu.
Shift + F12 Key: Save document, equivalent to tools menu.
Ctrl and A: Selects all in the current document.
Ctrl and B: Bold text.
Ctrl and C: Copies the item or text.
Ctrl and D: Displays the Font dialogue box.
Ctrl and E: Switch a paragraph between center and left alignment.
Ctrl and F: Displays the Find dialog box to search the current document.
Ctrl and G: Displays the Go To dialog box to search for a specific location in the current
document.
Ctrl and H: Displays the Replace dialogue box.
Ctrl and I: Italicize text.
Ctrl and J: Switch a paragraph between justified and left alignment.
Ctrl and K: Create a hyperlink.
Ctrl and L: Left align a paragraph.
Ctrl and M: Indent a paragraph from the left.
Ctrl and N: Create a new document.
Ctrl and O: Opens a new document.
Ctrl and P: Prints a document.
Ctrl and R: Switch the alignment of a paragraph between left and right.
Ctrl and S: Saves a document.
Ctrl and U: Underlines text.
Ctrl and V: Pastes the copied item or text.
Ctrl and X: Cuts the selected item or text.
Ctrl and Y: Redo the last action.
Ctrl and Z: Undo the last action.

Department of Computer Sciences 46/239 Semester SPRING 2022

Introduction to Information and Communication Technology Lab01: Introduction to Microsoft Word