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    Handover & Takeover

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    Pratik Gosavi
    This document outlines the training process for a new hire named Kartesh. It lists the planned start and end dates for training as October 30-31, 2022 for 1 day of training led by trainer Yogesh. No actual start or end dates are provided yet. The rest of the document describes the various accounting, payment, and other finance-related activities and sub-activities that will be covered during the training, including basic accounting, vendor processing, payments, helpdesk functions, and a training review.

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    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd

    Handover & Takeover

    Uploaded by

    Pratik Gosavi
    26 views15 pages
    This document outlines the training process for a new hire named Kartesh. It lists the planned start and end dates for training as October 30-31, 2022 for 1 day of training led by trainer Yogesh. No actual start or end dates are provided yet. The rest of the document describes the various accounting, payment, and other finance-related activities and sub-activities that will be covered during the training, including basic accounting, vendor processing, payments, helpdesk functions, and a training review.

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    © © All Rights Reserved

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    This document outlines the training process for a new hire named Kartesh. It lists the planned start and end dates for training as October 30-31, 2022 for 1 day of training led by trainer Yogesh. No actual start or end dates are provided yet. The rest of the document describes the various accounting, payment, and other finance-related activities and sub-activities that will be covered during the training, including basic accounting, vendor processing, payments, helpdesk functions, and a training review.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Download as xlsx, pdf, or txt
    26 views15 pages

    Handover & Takeover

    Uploaded by

    Pratik Gosavi
    This document outlines the training process for a new hire named Kartesh. It lists the planned start and end dates for training as October 30-31, 2022 for 1 day of training led by trainer Yogesh. No actual start or end dates are provided yet. The rest of the document describes the various accounting, payment, and other finance-related activities and sub-activities that will be covered during the training, including basic accounting, vendor processing, payments, helpdesk functions, and a training review.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Download as xlsx, pdf, or txt
    of 15

    Process Name Nip

    Vertical F
    Trainer
    Trainee
    Reviewed By
    Approved By

    Activities Sub Activities

    Osource Background

    Client Background

    Introduction of Process
    Team Introduction

    Basic accounting

    Expectation

    Inward
    Email Inward
    Inward Scanning
    Inward MIS

    Vendor Processing

    Processing
    Utility Payments

    Processing

    Employee Reimbursement

    Petty Cash

    Employee Credit Card Payments


    Rent Processing
    Vendor Payment Run
    Vendor Payment File & Checking
    Reimbursement Payment Run
    Reimbursement Payment File
    Payment Petty Cash payment Run
    Petty Cash payment file
    Other Companies Payment file
    Advance Payment file
    Bank Open Items
    Bank Recon
    Bank Rejection file
    Finance Helpdesk Emails and calls
    REMG Emails and Calls
    Helpdesk Acknowledgement
    Query & Rejection
    Helpdesk

    Query Reminder emails


    Vendor Creation
    Compensation Entries
    Bank Recon
    Receipt Entries
    Foreign Remittance
    Other Filing
    Asset Retirement/Asset Processing
    TDS/GST Rectification Entries
    GST recovery
    Testing
    Test
    Review Training Review
    Nippon
    FAO

    Explanations

    Explain about OSG, Such as


    * Number of client we cater
    * Line of Business we provide our expertise
    * Extended support we provide in terms of Automation or OSG Applications to clients

    Client introduction, such as


    * Explain about client nature of business.
    * Client scope of work we perform.
    * Client spoc Person.
    * Other Info
    Introduce with the current team structure
    * Basic Accounting training.
    * TDS & GST Training.
    * Types of Invoices.
    * Type of Activities we perform.

    * Process Flow.
    * Monthly volume & Explain SLA.
    * Process Documents for reference.
    How to perform Inward of Documents and what are the key Check Point to be checked
    How to perform Email Inward in which Invoices and other supporting are received through Emails and what are the key Check Point to be
    How to perform the scanning of hard copy invoices
    Preparation of MIS and Frequency to share the MIS with Client or Internal Team.

    Level 1:-
    * How to check the Invoice and supporting Documents.
    * How to perform Hygiene Check of Invoice with standard Check Points.
    * How to key the invoice Information in system and validate the same with 2 Way Match or 3 Way match.
    * How to raise the Query, If invoice is having any discrepancy
    * How to Check the Exception tracker, if any vendor invoice need to processed with Exception.
    * How to park the Invoice.
    Level 2:-
    * How to Audit the Invoice in parking Stage.
    * How to make the changes, If any information is not matching with the Invoice.
    * How to Raise the queries if Invoice need some Additional approvals or Information for final posting of Invoice.
    * How to post the Invoice and capture the Document Number.
    Level 1:-
    * How to check the Invoice and supporting Documents.
    * How to perform Hygiene Check of Invoice with standard Check Points.
    * How to key the invoice Information in system and validate the same with 2 Way Match or 3 Way match.
    * How to raise the Query, If invoice is having any discrepancy
    * How to Check the Exception tracker, if any vendor invoice need to processed with Exception.
    * How to park the Invoice.
    Level 2:-
    * How to Audit the Invoice in parking Stage.
    * How to make the changes, If any information is not matching with the Invoice.
    * How to Raise the queries if Invoice need some Additional approvals or Information for final posting of Invoice.
    * How to post the Invoice and capture the Document Number.

    Level 1:-
    * How to check the Invoice and supporting Documents.
    * How to perform Hygiene Check of Invoice with standard Check Points.
    * How to key the invoice Information in system and validate the same with 2 Way Match or 3 Way match.
    * How to raise the Query, If invoice is having any discrepancy
    * How to Check the Exception tracker, if any vendor invoice need to processed with Exception.
    * How to park the Invoice.
    Level 2:-
    * How to Audit the Invoice in parking Stage.
    * How to make the changes, If any information is not matching with the Invoice.
    * How to Raise the queries if Invoice need some Additional approvals or Information for final posting of Invoice.
    * How to post the Invoice and capture the Document Number.

    Level 1:-
    * How to check the Invoice and supporting Documents.
    * How to perform Hygiene Check of Invoice with standard Check Points.
    * How to key the invoice Information in system and validate the same with 2 Way Match or 3 Way match.
    * How to raise the Query, If invoice is having any discrepancy
    * How to Check the Exception tracker, if any vendor invoice need to processed with Exception.
    * How to park the Invoice.
    Level 2:-
    * How to Audit the Invoice in parking Stage.
    * How to make the changes, If any information is not matching with the Invoice.
    * How to Raise the queries if Invoice need some Additional approvals or Information for final posting of Invoice.
    * How to post the Invoice and capture the Document Number.

    Credit card Payments are the urgent payment with zero day TAT. It should be processed on Priority.
    Rent payment are for the use of rental premises for PAN India. Rent payment are to be done on Landlord account with deduction of TDS
    Payment Run is processed post L2 activity and need to be follow the Payment checklist for the same.
    Checklist to be followed for the payment run. And also we should cross the amount with Master Inward file and YFBLN
    Payment Run is processed post L2 activity and need to be follow the Payment checklist for the same.
    Checklist to be followed for the payment run. And also we should cross the amount with Master Inward file and YFBLN
    Payment Run is processed post L2 activity and need to be follow the Payment checklist for the same.
    Checklist to be followed for the payment run. And also we should cross the amount with Master Inward file and YFBLN
    Payment Run is processed post L2 activity and need to be follow the Payment checklist for the same.
    Advances are the partial payment or full payment made before the material or services are received. It should be booked with the open ad
    Open items reflect unfinished transactions. For example, a vendor invoice that has not been settled remains in the vendor account as an o
    open items of an account can only be cleared once you post an identical offsetting amount to the account
    bank account mismatch in payment file. We will cross check the same and re-send the payment file
    Need to attend each & every mail.

    Reply the email for acknowledgement of receipt of Invoice or supporting's


    query or any other issues. And also send the rejection Emails.
    Query emails which is already sent follow-up emails need to send as per the set frequency
    How to fill the Vendor creation template and Check the documents regarding Vendor
    similar to advance entry
    It is a daily activity and we have to cross check the payment file with ledger
    Pull the Ledger dump and pass the Entries for unrecorded transaction during BRS
    Pass the entry with help of statement & Invoice wherein invoice payment is already made in past.

    Create an Asset code for new assets and same code we can use as a GL
    Reversal & Rebooking of the GST
    Reversal & Rebooking of the GST
    As an When
    Test will be conducted post training for New Team Member and on the basis of score we can Map the competency Matrix
    TL or Manager will review the overall training & Test score and allocate the Activity & System with required login ID
    Trainer Trainee Planned Start Date Planned End Date No.of Days Actual Start Date

    Yogesh Kartesh 10/30/2022 10/31/2022 1 10/31/2022

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    Actual End Date No of days No of days Delayed Trainer Remarks Trainee Remarks

    10/31/2022 0 0

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    Reviewer

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