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Page Layout
Page layout is the term used to describe how each page of your document will appear when it is
printed. In Word, page layout includes elements such as the margins, the number of columns, how
headers and footers appear, and a host of other considerations. As you design your pages, you can
use the tools that Word puts at your disposal in this regard.

Tips, Tricks, and Answers

The following articles are available for the 'Page Layout' topic. Click the article''s title (shown in bold)
to see the associated article.

   Adding Page Numbers

Ever want to add page numbers to your document? Word allows you to control many aspects of page
numbering. Here's how to add page numbers easily.

   Adding Page Numbers in Headers or Footers

While Word has a default format for page numbers, you can design and specify how you want them to
appear in your document. Headers and footers make this possible and this tip explains how.

   An Exact Number of Lines Per Page

For some purposes, you may need to fit an exact number of lines on a printed page. This may be
easier said than done, as it can often seem that Word is working against you. Here's how to make
sure that you get exactly what you need.

   Automatic Page Numbers across Multiple Documents

Word allows you to specify the starting page number for a document, which comes in handy if you
have multiple documents you need to print in sequential order. This tip discusses how you can set
page numbers to automatically "flow" from one document to another.

   Automatic Page Numbers in New Documents

If you want to have page numbers in your documents, by default, the easiest solution is to make your
changes in templates. Then you can create new documents based on the template that contains the
page numbers.

   Changing Page Margins

Part of determining page layout is to specify the size of the margins that surround the text on a page.
Word allows you to easily modify the margins used on your pages.

   Changing the Starting Page Number

Word normally numbers pages in a document starting at one and extending as far as the number of
pages you have. If you want, you can adjust a starting page number for any section in your document.
It's easy to do, as explained here.

   Creating Point Pages

Want to add a page, with a different page number, in Word without affecting the entire document? The
solution is a bit tricky, but worth the effort.

   Creating Sideheads
A sidehead can be used as a layout element for a document. You can create sideheads in a
document by using text boxes, as described in this tip.

   Decreasing Space between Body Text and Footer Text

Figuring out how you want the text in your document to appear on the printed page can sometimes be
a bit perplexing. Word provides many options that can affect that appearance. This tip focuses on
settings that affect the distance between body text and footer text.
   Default Font for Page Numbers
Page numbers are a common addition to documents, and a great aid to readers. If you want to easily
format page numbers, you need to understand how Word formats them. This tip explains the best
ways to get the formatting you want.

   Determining Page Layout

Getting your document onto paper is the whole purpose of word processing. Here are some concepts
that are important when considering how your page should be laid out.

   Eliminating "Before Spacing" at the Top of a Page

When formatting paragraphs in Word, you have several options to adjust the spacing before, within,
and at the end of each paragraph. Here's how to eliminate the extra space that can sometimes
appear at the top of a page.

   Footnotes in Two Columns

When laying out how your printed pages will look, you might want to place your footnotes into more
than one column. The best way to approach this issue depends on the version of Word you are using.

   Generating a PDF that Uses CMYK Colors

Getting a Word document into a PDF format that a commercial printer can use can be challenging.
This tip examines just one challenge that can be faced--getting your images to use the CMYK color
model.

   Getting a Proper Total Page Count

Word allows you to insert dynamic page numbers within your document. With some page number
formatting, though, it is difficult to figure out how to get exactly the page numbers you want.

   Leaving Even Pages Blank

Want to print your document only on odd-numbered pages in a printout? There are a couple of things
you can try, as detailed in this tip.

   Limiting Document Page Count

Do you need to have your document fit within a certain number of pages? This can be close to
impossible to do within Word; you actually may need to consider other software to get the job done.

   Margin Notes in Word

Some types of documents rely upon margin notes to the left or right of your main text. Getting these to
appear in Word can be tricky, as there is no built-in function that creates them. This tip discusses one
approach you can use, which involves tables.

   Missing Page Break Indicator

Enter a page break in Word, and that page break may not appear on the screen as you expect it to
appear. This has to do with how Word inserts the page break in the document, as described in this tip.

   No Space Before at the Top of a Page

Want to make sure that Word handles space before a paragraph correctly when the paragraph is at
the top of a page? Check the things discussed in this tip and you'll get just the spacing you want.

   Odd Page Numbers Disappearing

Page numbers in printed pages are often a necessary part of formatting a document. What do you do
if your printed output doesn't include some of the page numbers you expect? Here's a short
discussion on what could cause this type of problem and how to fix it.

   Preventing Straggling Heads

Undoubtedly you will want to format your document so that headings stay with the paragraph that
follows the heading. Here's how to format your headings so Word takes care of this automatically.

   Printing A4 on Letter Size Paper

For those around the world using the metric system, the standard size for many documents is referred
to as an A4 page. If you aren't part of the metric world, you may wonder how to get your A4
documents printed on letter-size paper without affecting pagination of the document. This tip explains
how.
   Quickly Displaying the Page Setup Dialog Box
The Page Setup dialog box is indispensable in setting up the overall look of your document. You can
display the dialog box quickly by knowing where to click on the rulers, as described in this tip.

   Selecting a Paper Size

Most of the time we print on whatever is a standard paper size for our area, such as letter size or A4
paper. However, Word allows you to select all sorts of paper sizes. Here's how you specify the size
you want to use.

   Starting a New Section on an Odd Page Number

A common pagination convention used in publishing is for new chapters (and sometimes new
sections) to start on an odd-numbered page. Word makes such pagination easy; just follow the steps
outlined in this tip.

   Two Page Numbering Schemes in the Same Document

Word is great at numbering pages if you only need a single, consistent numbering scheme through
the document. If you need two separate numbering schemes, you need to apply some workarounds
described in this tip.

   Understanding Page Sizes

When you create a document, you need to be concerned about the final size of the page you will be
creating. Word supports a wide variety of page sizes, and you can change them--"at any time--"by
using the techniques in this tip.

   Understanding the Gutter Margin

Most everyone knows that Word allows you to set top, bottom, left, and right margins for your
document. There is another type of margin that may be helpful, as well. Known as the gutter margin, it
has a very specific purpose in your page layout.

   Using a Single-Column Heading in a Multi-Column Layout

Want different numbers of columns all on the same page? Word makes it easy to use, for instance, a
heading that uses a single column even though the majority of the page is more than one column.
Here's how to accomplish the design.

   Using Chapter Numbers with Page Numbers

Do you need to add page numbers that include, as well, a chapter number? It's relatively easy to do,
as described in this tip.

   Using Continued Lines

You can create a special header and footer page numbering scheme by using nested fields. This tip
shows an example of how you can use the fields to calculate the next page number and to identify the
last page of the document.

   Watermarks in Columns
If you are creating small flyers (two per page), you may want to include a watermark graphic in the
background of each of the flyers. Here's some ideas on how you can accomplish this task.