First Schedule
First Schedule
FIRST SCHEDULE
THRESHOLD MATRIX
THRESHOLDS MATRIX FOR CLASS A PROCURING ENTITIES
Procurement Maximum or minimum level of expenditure allowed for the use of Segregation of duties for different officers and committees in the procurement cycle under section
Method a particular procurement method 26(3)(c) of the Act
Goods Works Services Person responsible for Body responsible for Person Verification of receipt of
procurement initiation the awarding the responsible for goods, services or works
contract signing the
Contract
International Open Maximum level of Maximum level of Maximum level of The Head of the Inspection and acceptance
tender (s 71 of the expenditure shall be expenditure shall be expenditure shall be Procuring Entity or the Tender committee The Accounting committee
Act) determined by the determined by the determined by the Accounting Officer Officer
funds allocated in funds allocated in the funds allocated in the
the budget for the budget for the budget for the
particular particular particular procurement
procurement procurement
There is no There is no There is no minimum The head of the Tender committee The Head of the Inspection and acceptance
minimum level of minimum level of level of expenditure procuring entity or the Procuring Entity committee
expenditure under expenditure under under this method head of the user or the
this method this method department Accounting
Officer
National Open Maximum level of Maximum level of Maximum level of The head of the Tender committee The Accounting Inspection and acceptance
tender expenditure shall be expenditure shall be expenditure shall be procuring entity or the Officer committee
(s 54(2) of the Act) determined by the determined by the determined by the Accounting Officer
funds allocated in funds allocated in the funds allocated in the
the budget for the budget for the budget for the
particular particular particular procurement
procurement procurement
1161 Kenya Subsidiary Legislation, 2006
When using this When using this When using this The head of the Tender committee The Head of the Inspection and acceptance
method the method the minimum method the minimum procuring entity or the Procuring Entity committee
minimum expenditure that expenditure that head of the user
expenditure that requires advertising requires advertising is department
requires advertising is Kshs 6,000,000 Kshs 3,000,000
is Kshs 6,000,000
Restricted tender Maximum level of Maximum level of Maximum level of The Head of the Tender committee The Head of the Inspection and acceptance
Under s 73 (2 )(a) expenditure shall be expenditure shall be expenditure shall be Procuring entity or the Procuring entity committee
of the Act determined by the determined by the determined by the Accounting Officer or the
funds allocated in funds allocated in the funds allocated in the Accounting
the budget for the budget for the budget for the Officer
particular particular particular procurement
procurement procurement
The minimum level The minimum level The minimum level of The Head of the Tender committee The Head of the Inspection and acceptance
of expenditure is of expenditure is expenditure is Kshs Procuring entity or the Procuring entity committee
Kshs 20,000,000 Kshs 20,000,000 20,000,000 below this Head of the User or the
below this threshold below this threshold threshold use open Department Accounting
use open tender use open tender tender Officer
Restricted tender The Maximum level The Maximum level The Maximum level The Head of the Tender committee The Head of the Inspection and acceptance
Under s 73 (2 )(b) of expenditure shall of expenditure shall of expenditure shall be Procuring entity or the Procuring entity committee
of the Act be Kshs 20,000,000 be Kshs 20,000,000 Kshs 20,000,000 Head of the User or the
above this threshold above this threshold above this threshold Department Accounting
use open tender use open tender use open tender Officer
1162 Kenya Subsidiary Legislation, 2006
Procurement Maximum or minimum level of expenditure allowed for the use of a particular Segregation of duties for different officers and committees in the procurement cycle under
Method procurement method section 26(3)(c)
Goods Works Services Person responsible Body Person responsible for Verification of receipt
for procurement responsible for signing the of goods, services or
initiation the awarding Contract works
the contract
The minimum level of The minimum level of The minimum level of expenditure is Inspection and
expenditure is Kshs expenditure is Kshs Kshs 1,000,000 below this threshold Head of the User Tender The Head of the acceptance committee
1,000,000 below this 2,000,000 below this use request for quotations Department committee Procuring entity or the
threshold use request threshold use request for Accounting Officer
for quotations quotations
Restricted tender The Maximum level of The Maximum level of The Maximum level of expenditure The Head of the Tender The Head of the Inspection and
Under s 73 (2)(c) expenditure shall be expenditure shall be shall be Kshs 20,000,000. Above this Procuring entity or committee Procuring entity or the acceptance committee
of the Act Kshs 20,000,000. Kshs 20,000,000. threshold use open tender the Head of the User Accounting Officer
Above this threshold Above this threshold use Department
use open tender open tender
The minimum level of The minimum level of The minimum level of expenditure is The Head of the Inspection and
expenditure is Kshs expenditure is Kshs Kshs 1,000,000 below this threshold Head of the User Procuring entity or the acceptance committee
1,000,000 below this 2,000,000 below this use request for quotations Department Tender Accounting Officer
threshold use request threshold use request for committee
for quotations quotations
Request for This method is not This method is not No minimum or maximum expenditure The Head of the Inspection and
proposals applicable for applicable for under this method provided the Head of the User Tender Procuring entity or the acceptance committee
(s 76(1) of the procurement of goods procurement of works conditions under this section are met Department committee Accounting Officer
Act)
Direct No minimum or No minimum or No minimum or maximum expenditure The Head of the Tender The Head of the Inspection and
Procurement maximum expenditure maximum expenditure under this method provided the Procuring entity or committee Procuring entity or the acceptance committee
under s 74(2) and under this method under this method conditions under this section are met the Accounting Accounting Officer
(3) of the Act provided the provided the conditions Officer
conditions under this under this section are
section are met met
1163 Kenya Subsidiary Legislation, 2006
Head of the User Procurement Head of the User Inspection and
Department initiates committee Department signs acceptance committee
procurement whose awards for contract for
expenditure is below procurement procurement whose
Kshs. 500,000 whose expenditure is below
expenditure is Kshs.500,000
below
Kshs.500,000
Request for Maximum level of Maximum level of Maximum level of expenditure under The Head of the Inspection and
quotations(s 88 of expenditure under this expenditure under this this method is Kshs 1,000,000 Head of the User Tender Procuring entity or the acceptance committee
the Act) method is Kshs method is Kshs Department committee Accounting Officer
1,000,000 2,000,000
Maximum or minimum level of expenditure allowed for the use of a particular Segregation of duties for different officers and committees in the procurement
procurement method cycle under section 26(3)(c)
Procurement Goods Works Services Person Body responsible Person Verification of
Method responsible for for the awarding responsible for receipt of
procurement the contract signing the goods, services
initiation Contract or works
International Open Maximum level of Maximum level of Maximum level of expenditure The Head of the Inspection and
tender (s 71 of the expenditure shall be expenditure shall be shall be determined by the funds Procuring Entity or Tender committee The Accounting acceptance
Act) determined by the determined by the funds allocated in the budget for the the Accounting Officer committee
funds allocated in the allocated in the budget particular procurement Officer
budget for the for the particular
particular procurement procurement
There is no minimum There is no minimum There is no minimum level of The head of the Tender committee The Head of the Inspection and
level of expenditure level of expenditure expenditure under this method procuring entity or Procuring Entity acceptance
under this method under this method the head of the or the Accounting committee
user department Officer
National Open tender Maximum level of Maximum level of Maximum level of expenditure The head of the Tender committee The Accounting Inspection and
(s 54(2) of the Act) expenditure shall be expenditure shall be shall be determined by the funds procuring entity or Officer acceptance
determined by the determined by the funds allocated in the budget for the the Accounting committee
funds allocated in the allocated in the budget particular procurement Officer
budget for the for the particular
particular procurement procurement
When using this When using this method When using this method the The head of the Tender committee The Head of the Inspection and
method the minimum the minimum minimum expenditure that procuring entity or Procuring Entity acceptance
expenditure that expenditure that requires requires advertising is Kshs the head of the committee
requires advertising is advertising is Kshs 2,000,000 user department
Kshs 4,000,000 4,000,000
1165 Kenya Subsidiary Legislation, 2006
Restricted tender Maximum level of Maximum level of Maximum level of expenditure The Head of the Tender Committee Inspection and
Under s. 73 (2)(a) the expenditure shall be expenditure shall be shall be determined by the funds procuring entity or The Head of the acceptance
Act determined by the determined by the funds allocated in the budget for the the Accounting Procuring entity or committee
funds allocated in the allocated in the budget particular procurement Officer the Accounting
budget for the for the particular Officer
particular procurement procurement
The minimum level of The minimum level of The minimum level of The Head of the Tender Committee Inspection and
expenditure is expenditure is expenditure is Kshs.5,000,000 procuring entity or The Head of the acceptance
Kshs.5,000,000 above Kshs.5,000,000 below below this threshold use open the Head of the Procuring entity or committee
this threshold use open this threshold use open tender User Department the Accounting
tender tender Officer
Restricted tender The Maximum level of The Maximum level of The Maximum level of The Head of the Tender committee The Head of the Inspection and
under s. 73 (2)(b) expenditure shall be expenditure shall be expenditure shall be Kshs Procuring entity or Procuring entity or acceptance
Kshs 4,000,000. Kshs 4,000,000. Above 4,000,000. Above this threshold the Head of the the Accounting committee
Above this threshold this threshold use open use open tender User Department Officer
use open tender tender
The minimum level of The minimum level of The minimum level of Inspection and
expenditure is Kshs expenditure is Kshs expenditure is Kshs 1,000,000. Head of the User Tender committee The Head of the acceptance
1,000,000. Below this 2,000,000. Below this Below this threshold use request Department Procuring entity or committee
threshold use request threshold use request for for quotations the Accounting
for quotations quotations Officer
Restricted tender The Maximum level of The Maximum level of The Maximum level of The Head of the Tender committee The Head of the Inspection and
Under s. 73 (2)(c) of expenditure shall be expenditure shall be expenditure shall be Kshs Procuring entity or Procuring entity or acceptance
the Act Kshs 4,000,000. Kshs 4,000,000. Above 4,000,000. Above this threshold the Head of the the Accounting committee
Above this threshold this threshold use open use open tender User Department Officer
use open tender tender
1166 Kenya Subsidiary Legislation, 2006
The minimum level of The minimum level of The minimum level of The Head of the Inspection and
expenditure is Kshs expenditure is Kshs expenditure is Kshs 1,000,000 Head of the User Procuring entity or acceptance
1,000,000 below this 2,000,000 below this below this threshold use request Department Tender committee the Accounting committee
threshold use request threshold use request for for quotations Officer
for quotations quotations
Request for proposals Maximum level of expenditure The Head of the Tender committee The Head of the Inspection and
( s 76(1) of the Act) This method is not This method is not shall be determined by the funds Procuring entity or Procuring entity or acceptance
applicable for goods applicable for works allocated in the budget for the the Accounting the Accounting committee
particular procurement Officer Officer
There is no minimum The Head of the Tender committee The Head of the Inspection and
expenditure for the use of this Procuring entity or Procuring entity or acceptance
method the Accounting the Accounting committee
Officer Officer
Request for Maximum level of Maximum level of Maximum level of expenditure The Head of the Inspection and
quotations(s 88 of the expenditure under this expenditure under this under this method is Kshs Head of the User Tender committee Procuring entity or acceptance
Act) method is Kshs method is Kshs 1,000,000 Department the Accounting committee
1,000,000 2,000,000 Officer
Head of the User Procurement Head of the User Inspection and
Department committee awards Department signs acceptance
initiates for procurement contract for committee
procurement whose expenditure procurement whose
whose is below expenditure is
expenditure is Kshs.500,000 below
below Kshs. Kshs.500,000
500,000
Direct procurement No minimum or No minimum or No minimum or maximum The Head of the Tender committee The Head of the Inspection and
Under s. 74 (2) and maximum expenditure maximum expenditure expenditure under this method Procuring entity or Procuring entity or acceptance
(3) of the Act. under this method under this method provided the conditions under the Accounting the Accounting committee
provided the provided the conditions this section are met Officer Officer
conditions under this under this section are
section are met met
1167 Kenya Subsidiary Legislation, 2006
Head of the User Procurement Head of the User Inspection and
Department committee awards Department signs acceptance
initiates for procurement contract for committee
procurement whose expenditure procurement whose
whose is below expenditure is
expenditure is Kshs.500,000 below
below Kshs. Kshs.500,000
500,000
Low value Maximum level of Maximum level of Maximum level of expenditure Head of the User User The Head of the Stores officer
procurement(s 90 of expenditure under this expenditure under this under this method is Kshs10, Department Procurement Unit
the Act) method is Kshs10, 000 method is Kshs10, 000 000 per procurement per item
per procurement per per procurement per
item item
There is no minimum There is no minimum There is no minimum Head of the User User The Head of the Stores officer
expenditure for the use expenditure for the use expenditure for the use of this Department Procurement Unit
of this method of this method method
1168 Kenya Subsidiary Legislation, 2006
THRESHOLDS MATRIX FOR CLASS C PROCURING ENTITIES
Procurement Maximum or minimum level of expenditure allowed for the use of a Segregation of duties for different officers and committees in the procurement cycle under section
Method particular procurement method 26(3)(c) of the Act)
Goods Works Services Person responsible for Body Person responsible for Verification of
procurement initiation responsible for signing the receipt of goods,
the awarding Contract services or works
the contract
International Open Maximum level of Maximum level of Maximum level of The Head of the Procuring Entity or Tender The Accounting Officer Inspection and
tender( s 71 of the expenditure shall be expenditure shall be expenditure shall be the Accounting Officer committee acceptance committee
Act) determined by the determined by the funds determined by the funds
funds allocated in the allocated in the budget allocated in the budget for
budget for the for the particular the particular procurement
particular procurement procurement
There is no minimum There is no minimum There is no minimum The head of the procuring entity or Tender The Head of the Inspection and
level of expenditure level of expenditure level of expenditure under the head of the user department committee Procuring Entity or the acceptance committee
under this method under this method this method Accounting Officer
National Open Maximum level of Maximum level of Maximum level of The head of the procuring entity or Tender The Accounting Officer Inspection and
tender expenditure shall be expenditure shall be expenditure shall be the Accounting Officer committee acceptance committee
(S54 (2) of the Act) determined by the determined by the funds determined by the funds
funds allocated in the allocated in the budget allocated in the budget for
budget for the for the particular the particular procurement
particular procurement procurement
When using this When using this method When using this method The head of the procuring entity or Tender The Head of the Inspection and
method the minimum the minimum the minimum expenditure the head of the user department committee Procuring Entity acceptance committee
expenditure that expenditure that requires that requires advertising is
requires advertising is advertising is Kshs Kshs 1,000,000
Kshs 3,000,000 3,000,000
1169 Kenya Subsidiary Legislation, 2006
Restricted tender Maximum level of Maximum level of Maximum level of The Head of the Procuring entity or Tender The Head of the Inspection and
Under 73 (2)(a) the expenditure shall be expenditure shall be expenditure shall be the Accounting Officer committee Procuring entity or the acceptance committee
Act determined by the determined by the funds determined by the funds Accounting Officer
funds allocated in the allocated in the budget allocated in the budget for
budget for the for the particular the particular procurement
particular procurement procurement
The minimum level of The minimum level of The minimum level of The Head of the Procuring entity or Tender The Head of the Inspection and
expenditure is Kshs expenditure is Kshs expenditure is Kshs the Head of the User Department committee Procuring entity or the acceptance committee
500,000. Below this 500,000.Below this 500,000. Below this Accounting Officer
threshold request for threshold request for threshold request for
quotations quotations quotations
Restricted tender The Maximum level The Maximum level of The Maximum level of The Head of the Procuring entity or Tender The Head of the
Under 73 (2)(b) of of expenditure shall be expenditure shall be expenditure shall be Kshs the Head of the User Department committee Procuring entity or the Inspection and
the Act Kshs 3,000,000. Kshs 3,000,000. Above 3,000,000.Above this Accounting Officer acceptance committee
Above this threshold this threshold use open threshold use open tender
use open tender tender
The minimum level of The minimum level of The minimum level of
expenditure is Kshs expenditure is Kshs expenditure is Kshs Head of the User Department The Head of the
500,000. Below this 500,000. Below this 500,000. Below this Tender Procuring entity or the
threshold use request threshold use request for threshold use request for committee Accounting Officer
for quotations quotations quotations
1170 Kenya Subsidiary Legislation, 2006
THRESHOLDS MATRIX FOR CLASS C PROCURING ENTITIES
Procurement Maximum or minimum level of expenditure allowed for the use of a Segregation of duties for different officers and committees in the procurement cycle under section
Method particular procurement method 26(3)(c) of the Act)
Goods Works Services Person responsible for Body responsible for the Person responsible for Verification of
procurement initiation awarding the contract signing the receipt of goods,
Contract services or works
Restricted The Maximum level The Maximum The Maximum level of The Head of the Procuring Tender committee The Head of the Inspection and
tender of expenditure shall level of expenditure shall be entity or the Head of the Procuring entity or the acceptance
Under 73 be Kshs 3,000,000 expenditure shall Kshs 1,000,000 above User Department Accounting Officer committee
(2)(c) of the above this threshold be Kshs 3,000,000 this threshold use open
Act use open tender above this tender
threshold use open
tender
The minimum level of The minimum The minimum level of The Head of the Inspection and
expenditure is Kshs level of expenditure is Kshs Head of the User Tender committee Procuring entity or the acceptance
500,000.Below this expenditure is 500,000. Below this Department Accounting Officer committee
threshold use request Kshs 500,000. threshold use request
for quotations Below this for quotations
threshold use
request for
quotations
Request for Maximum level of The Head of the Procuring Tender committee The Head of the Inspection and
proposals (s. This method is not This method is not expenditure shall be entity or the Accounting Procuring entity or the acceptance
76(1) of the applicable for goods applicable for determined by the funds Officer Accounting Officer committee
Act) works allocated in the budget
for the particular
procurement
There is no minimum The Head of the Procuring Tender committee The Head of the Inspection and
expenditure for the use entity or the Accounting Procuring entity or the acceptance
of this method Officer Accounting Officer committee
1171 Kenya Subsidiary Legislation, 2006
Request for Maximum level of Maximum level of Maximum level of The Head of the Inspection and
quotations(s expenditure under this expenditure under expenditure under this Head of the User Tender committee Procuring entity or the acceptance
88 of the Act) method is Kshs this method is method is Kshs 500,000 Department Accounting Officer committee
500,000 Kshs 500,000 Head of the User Procurement committee Head of the User Inspection and
Department initiates awards for procurement Department signs acceptance
procurement whose whose expenditure is contract for committee
expenditure is below below Kshs.100,000 procurement whose
Kshs. 100,000 expenditure is below
Kshs.100,000
Direct No minimum or No minimum or No minimum or The Head of the Procuring Tender committee The Head of the Inspection and
procurement maximum expenditure maximum maximum expenditure entity or the Accounting Procuring entity or the acceptance
Under 74 (2) under this method expenditure under under this method Officer Accounting Officer committee
and (3) of the provided the this method provided the conditions
Act. conditions under this provided the under this section are
section are met conditions under met
this section are met
Head of the User Procurement committee Head of the User Inspection and
Department initiates awards for procurement Department signs acceptance
procurement whose whose expenditure is contract for committee
expenditure is below below Kshs 200,000 procurement whose
Kshs. 200,000 expenditure is below
Kshs.200,000
Low value Maximum level of Maximum level of Maximum level of Head of the User User The Head of the Stores officer
procurement( expenditure under this expenditure under expenditure under this Department Procurement Unit
s 90 of the method is Kshs 5,000 this method is method is Kshs 5,000
Act) per procurement per Kshs 5,000 per per procurement per
item procurement per item
item
There is no minimum There is no There is no minimum Head of the User User The Head of the Stores officer
expenditure for the minimum expenditure for the use Department Procurement Unit
use of this method expenditure for the of this method
use of this method