Revised Style Guide
Revised Style Guide
FOR COMPANY
DOCUMENTATION
Revised Style Guide
TABLE OF CONTENTS
Templates .................................................................................................................1
Filenames..................................................................................................................1
Company logo...........................................................................................................2
Hyperlinks.................................................................................................................2
Headers ............................................................................................................3
Footers .............................................................................................................3
Indenting...........................................................................................................3
Bullets ..............................................................................................................3
Footnotes..........................................................................................................3
Appearance...............................................................................................................3
Styles ...............................................................................................................3
Templates
Templates have been designed for a - letter, fax, memo, report, invoice, quote, order and
landscape style document.
Writing Style
Composition should be concise, friendly, and professional in keeping with the mission
statement of ValleyView Publishing. Documents should be visually appealing and use
unambiguous language.
Filenames
ValleyView Publishing has adopted the following convention for file names:
Company logo
ValleyView Publishing’s logo must appear on all documentation.
Hyperlinks
There are two kinds of hyperlinks used in ValleyView Publishing’s documentation:
Word hyperlinks which cross-reference items within the document.
♦ Internet hyperlinks which take the reader to a web site if a modem is in use.
3 PAGE LAYOUT
Only A4 paper is to be used for ValleyView Publishing documents. The page margins are
shown in Figure 1:
Headers
Headers are used for all documents of more than one page. They contain the ValleyView
logo, the title of the document and the title of the current section (if applicable).
Footers
Footers are used for all documents and must contain the automatic filename and path
feature. Right aligned page numbers must appear on documents of more than one page.
Indenting
Text is generally formatted in the “full block” style using the Normal style. Indenting is to
be used for text that follows Heading 2 and Heading 3 styles (see Fiqure 2 - Table of
Style Attributes for more information).
Bullets
Five levels of bullets are used where necessary. They are as follows:
Footnotes
Footnotes will be used in accordance with the Australian Government Printing Service
Style Guide for Editors and Publishers.
Appearance
Styles
Word Styles used for ValleyView Publishing documentation are shown in Figure 2 (page
4).
These styles are available in all ValleyView templates and can be copied to other Word
documents by selecting the Format Menu, Style option, and choosing the Organise
button.
Record Numbers
At ValleyView there is a paper based filing system, supported generally by an electronic
database filing system. Both the paper based and electronic system uses a numerical
classification system based on the ISBN numbers allocated for all publications.
ValleyView uses a subject filing system for its general organisational information.
07 September 2000
Individual’s Name
Company’s Name
Company’s Address 1
Address Line 2
Dear
Last line of text. (NB. If the letter should be more than one page, the second page and all
subsequent pages should follow the format shown in page 2 of this template).
Yours sincerely
Author’s Name
Author’s Title
ValleyView Publishing 12 Mountain Drive, Jade Valley Victoria 3999 2
Phone (03) 9123 4567 Fax (03) 9123 7654 www.valleyview.com.au
ValleyView Publishing
ABN 22 784 493 641
12 Mountain Drive,
Jade Valley, Victoria 3999
Phone (03) 9123 4567
Fax (03) 9123 7654
http: www.valleyview.com.au
Facsimile
To
Cc
From
Telephone
Facsimile
Date
Subject
Number of pages
(including cover sheet)
(NB. If the fax cover sheet should be more than one page, the second page and all
subsequent pages should follow the format shown in page 2 of this template).
ValleyView Publishing 12 Mountain Drive, Jade Valley Victoria 3999 2
Phone (03) 9123 4567 Fax (03) 9123 7654 www.valleyview.com.au
ValleyView Publishing
ABN 22 784 493 641
12 Mountain Drive,
Jade Valley, Victoria 3999
Phone (03) 9123 4567
Fax (03) 9123 7654
http: www.valleyview.com.au
Memorandum
To
Cc
From
Department
Telephone
Facsimile
Date
Subject
(NB. If the memo should be more than one page, the second page and all subsequent
pages should follow the format shown in page 2 of this template).
ValleyView Publishing 12 Mountain Drive, Jade Valley Victoria 3999 2
Phone (03) 9123 4567 Fax (03) 9123 7654 www.valleyview.com.au
[INSERT REPORT TITLE]
[Author's Name]
[Author's Title]
[Date]
TABLE OF CONTENTS
The Style 'ParaText' should be used for most word processing tasks, long bodies of in
reports, submissions, etc. This Style incorporates a serif typeface which is easier to read
over long passages.
Text under second level headings will now be fully blocked. Bulleted and Numbered lists
will be indented as in the previous Style Guide (see page 5 for details).
Text under second level headings will now be fully blocked. Bulleted and Numbered lists
will be indented as in the previous Style Guide (see page 5 for details).
TAX INVOICE
Sub Total
GST
Net Total
ValleyView Publishing
ABN 22 784 493 641
12 Mountain Drive,
Jade Valley, Victoria 3999
Phone (03) 9123 4567
Fax (03) 9123 7654
http: www.valleyview.com.au
QUOTE
Sub Total
GST
Net Total
ValleyView Publishing
ORDER FORM ABN 22 784 493 641
12 Mountain Drive,
Phone (03) 9123 4567
Fax (03) 9123 7654
http: www.valleyview.com.au
** All prices include 10% GST
Product Product Description Quantity Unit Price Net Price
Code
Company: __________________________________________________________________________
Address: ___________________________________________________________________________
Payment Method:
Cardholder's Name:___________________________________________________________________
Expiry Date:__________________Signature:_______________________________________________
q Cheque/Money Order (Please post your payment with your Order Form)
q 30 Day Account
q My Credit Application has been approved and my order on letterhead is attached/faxed herewith.
q Please fax me a Credit Application Form.
q I attach my order on my Company's Official Purchase Order Form. I understand that if there is a
problem with my Order Form I will be contacted.
ValleyView Publishing