Republic of the Philippines Department of the Interior and Local Government

PHILIPPINE PUBLIC SAFETY COLLEGE

Fort Bonifacio, Taguig City

PPSC Bids and Awards Committee

BID DOCUMENTS
for the project

Procurement of Training Equipment for CY 2011 78 units - COMPUTER LAPTOP Php3,900,000.00 20 units - COMPUTER PRINTER Php400,000.00

A - Invitation to Apply for Eligibility and to Bid B C Instruction to Bidders Bid Forms

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Republic of the Philippines Department of the Interior and Local Government

PHILIPPINE PUBLIC SAFETY COLLEGE

Fort Bonifacio, Taguig City INVITATION TO APPLY FOR ELIGIBILITY AND TO BID The Philippine Public Safety College, through its Bids and Awards Committee (BAC), invites all qualified suppliers/manufacturers/distributors/contractors to apply for eligibility and to bid for the hereunder project: Name of Project: Procurement of Training Equipment for CY 2011 Computer Laptop - 78 units (P3,900,000.00) Computer Printer - 20 units (P400,000.00) Location: Brief Description: Approved Budget: Delivery Period: PPSC, 5/F PCCI Bldg., McKinley Hill, Fort Bonifacio, Taguig City The items cited in the project are for the immediate needs of the PPSC System and proper delivery of services to its clientele. Four Million Three Hundred Thousand Pesos (Php4,300,000.00) Thirty (30) Days Upon Receipt/Issuance of Purchase Order

Prospective bidders should have experience in undertaking a similar project within the last two (2) years with an amount of at least 50% of the proposed project for bidding. The Eligibility Check/Screening as well as the Preliminary Examination of Bids shall use non-discretionary pass/fail criteria. Post-qualification of the lowest calculated bid shall be conducted. All particulars relative to Eligibility Statement and Screening, Bid Security, Performance Security, Pre-Bidding Conference(s), Evaluation of Bids, Post-Qualification and Award of Contract shall be governed by the pertinent provisions of R.A. 9184 and its Implementing Rules and Regulation (IRR). The complete schedule of activities is listed, as follows: Activities 1. Issuance of Bid Documents 2. Pre-bid Conference 3. Submission of Bids and Application for Eligibility, and other pertinent documents 4. Opening of Bids Schedule starting 22 June 2011 28 June 2011, 2:00 PM 01 July 2011, 8:00 AM to 08 July 2011, 4:00 PM 11 July 2011, 2:00 PM

Bid Documents will be available only to prospective bidders upon payment of a non-refundable amount of Five Thousand Pesos (P5,000.00) to the PPSC Cashier. It may also be downloaded from the official website of the Philippine Government Electronic Procurement System (PhilGEPS), and the Philippine Public Safety College and payment should be made not later than the submission of their bids.

The schedule for issuance of bidding documents up to the deadline of submission and opening of bids may be subject to change with prior notice to all concerned. The PPSC reserves the right to reject any or all bid proposals, or declare a failure of bidding at any time prior to contract award, or not to award the contract and makes no assurance that a contract shall be entered into as a result of this invitation. The PPSC assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of the bid.

(Sgd) JOSE F. BERNABE, MPSA BAC Chairman

Date/s of Publication: 22 June 2011 Newspaper: The Daily Tribune

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5th Republic of the Philippines Department of the Interior and Local Government PHILIPPINE PUBLIC SAFETY COLLEGE Floor, Commerce and Industry Plaza, Campus Avenue McKinley Town Center, Fort Bonifacio, Taguig City

INSTRUCTIONS TO BIDDERS
I. PROJECT/ITEM TO BID INCLUDING TECHNICAL SPECIFICATIONS Project Name: PROCUREMENT OF TRAINING EQUIPMENT FOR FY 2011 78 Units 20 Units Computer Laptop Computer Printer

Quantity:

Location:

PPSC, 5th Flr. PCCI Bldg., McKinley Hill, Fort Bonifacio, Taguig City

Specifications for Computer Laptop: Processor RAM Hard Drive Display Video Card Optical Drive Operating system Card Reader Ports LAN Web Camera Speaker Other Mandatory Hardware Accessories: Intel Core i5 4 GB DDR3 500 GB 14 LCD/LED Widescreen 16:9 1GB DDR 3 Dedicated DVD Super Multi Drive Windows 7 Home Premium 64bit 5 in 1 Card Reader 3 USB Ports/1e-SATA Port/VGA Integrated 802.11 b/g/n-RJ45 Gigabit LAN 1.3 Megapixel Integrated surround Speakers Audio out/mic/touchpad -Carrying Bag -Optical Mouse -Mouse pad -USB Hub

* Product Warranty * Availability of repair parts & service centers nationwide Specification for Computer Printer: -

30ppm Printing Speed (A4) 10 sec or less warm up time Auto Duplex True 600 x 600 dpi resolution 2400 x 600 dpi equivalent (enhanced) 65MB Standard Memory (320MB Max) 250 sheets standard paper capacity (800 max) Monthly duty cycle: 25,000 impressions
Scanning feature

* Product Warranty * Availability of repair parts & service centers nationwide Cost of Bid Documents: Approved Budget: -Laptop Computers -Computer Printer II. PARTIES WHO MAY BID: Only registered bidders found to be eligible as evaluated by the Philippine Public Safety College-Bids and Awards Committee (PPSC-BAC) may participate in the bidding pursuant to the Revised Implementing Rules and Regulations of Republic Act No. 9184. Bidding is Restricted to Filipino citizens/sole proprietorships, organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino Citizens, pursuant to RA 5183 and subject to Commonwealth Act 138. The bidding documents may be obtained by interested bidders at the PPSC-BAC Secretariat, Philippine Public Safety College, 5th Floor, Commerce and Industry Plaza, Campus Avenue, McKinley Town Center, Fort Bonifacio, Taguig City starting 22 June 2011 until 08 July 2011, 4:00 PM at Five Thousand Pesos (PhP5,000.00) per set (cash basis). Payment shall be made at the PPSC-Cash Division, 5th Floor, Commerce and Industry Plaza, Campus Avenue, McKinley Town Center, Fort Bonifacio, Taguig City. The bidding documents shall be received personally by the prospective bidder or his authorized representative. III.PRE BID CONFERENCE The Pre-bid Conference for the project is on 28 June 2011 at 2:00 p.m at PPSC Conference Room, 5th Floor, Commerce and Industry Plaza, Campus Avenue, Mckinley Town Center, Fort Bonifacio, Taguig City. However, only those who purchased the bidding documents shall be allowed to participate and raise or submit written queries or clarifications. IV. SUBMISSION, RECEIPT, OPENING AND EXAMINATION OF ELIGIBILITY CHECK REQUIREMENTS AND BIDS On or before 4:00 PM of 08 July 2011, two (2) envelopes with label bearing the company name, address and contact numbers of the bidders shall be submitted to the PPSC-BAC Secretariat, 5th Floor, Commerce and Industry Plaza, Campus Avenue, McKinley Town Center, Fort Bonifacio, Taguig City in sealed envelopes marked as follows:
1. ELIGIBILITY AND TECHNICAL ENVELOPE FOR COMPUTER

PhP 10,000.00

PhP 3,900,000.00 PhP 400,000.00

LAPTOP AND COMPUTER PRINTER (Put three (3) sets in the Eligibility and Technical Envelope)

DO NOT OPEN BEFORE 11 JULY 2011 @ 2:00 P.M.

2. FINANCIAL COMPONENT FOR COMPUTER LAPTOP AND

COMPUTER PRINTER (Put three (3) sets in one Financial Proposal Envelope) DO NOT OPEN BEFORE 11 JULY 2011 @ 2:00 P.M. Each envelope shall contain three (3) sets wherein one (1) original/certified true copy and two (2) photocopies labelled COPY 1 and COPY 2. The above-mentioned envelopes shall be opened on 11 July 2011 at 2:00 p.m. by the PPSC-BAC which contains the following documents:
A. Eligibility and Technical Documents (1st Envelope)

CLASS A DOCUMENTS: 1. Legal Documents: a. Registration certificate from Securities and Exchange Commission (SEC) for partnership and corporations and Development of Trade and Industry (DTI) for sole proprietorship, or Cooperatives Development Authority (CDA) for cooperatives, or any proof of such registration as stated in the Bidding Documents; b. Mayors permit issued by the city or municipality the principal place of business of the prospective bidder is located; 2. Technical Documents:
a. Duly signed statement of prospective bidders of all

on-going and completed government and private contracts for the past two (2) years, including contracts awarded but not yet started, if any, whether similar or not similar in the nature and complexity to the contract to be bid, supported with the list and certificate of satisfactory completion issued by the client. The statement/summary shall state whether said contract is on-going, completed and awarded but not yet started specifying the following information: i. Name of the client and location of the contract/project; ii. Date of contract/purchased order/job order; iii. Kinds of goods/services; iv. Amount of contract and value of outstanding contracts; v. Contact person and telephone numbers; and

vi. End-users acceptance, if completed; b. Bid Security as to form, amount and validity period. c. Omnibus Sworn Statement by the prospective bidder or its duly authorized representative in the form prescribed by the GPPB as to the following: 1.) It is not blacklisted or barred from bidding by the GOP or any of its agencies, offices, corporations, or LGUs, foreign government / foreign or international financing institution whose blacklisting rules have been recognized by the GPPB;

2.) Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statement and information provided therein are true and correct; 3.) It is authorizing the Head of Procuring Entity or his Duly authorized representatives to verify all documents submitted; 4.) The signatory is the duly authorized and designated representative of the prospective bidder, and granted full power and authority to do, execute and perform any and all acts necessary and / or to represent the prospective bidder in the bidding, with the duly notarized Secretarys Certificate attesting to such fact, if the prospective bidder is a corporation, partnership or joint venture; 5.) It complies with the disclosure provision under the Section 47 of the Act in relation to other provision of R.A 3019; 6.) It complies with the responsibilities of a prospective or eligible bidders provided in the PBDS; and 7.) It complies with existing labor laws and standards. NOTE: originals.
3. Financial Documents: a. The

Reproduced copies must be certified true copy of the

prospective bidders audited financial statements, showing, among others, the prospective bidders total and current assets and liabilities, stamped RECEIVEDby the BIR or its duly accredited and authorized institutions, for the preceding calendar year which should not be earlier than two (2) years from the date of bid submission. b. Computation for its Net Financial Contracting Capacity (NFCC) or Credit Line Certificate (CLC) NFCC = [(Current Assets minus Current Liabilities) (K)] minus the value of all outstanding or uncompleted portions of the projects under ongoing contracts, including awarded contracts yet

to be started coinciding with the contract for this Project. Where; K = 10 for a contract duration of one year or less, 15 for a contract duration of more than one year up to two years, and 20 for a contract duration of more than two years. The CLC must be at least equal to ten percent (10%) of the ABC for this Project. If issued by a foreign Universal or Commercial Bank, it shall be confirmed or authenticated by a Universal or Commercial Bank. NOTE: If the document to be submitted is a certified true copy, please present its original copy for verification purposes. CLASS B DOCUMENTS:

CLASS B DOCUMENTS: 1. Duly signed valid Joint Venture Agreement (JVA), if applicable; and 2. Original/Certified True Copy of the Official Receipt issued by the PPSC-Cash Division for the payment of bid documents. NOTE: The PPSC-BAC may require additional documents as it may deem necessary.

B. Financial Component (2nd Envelope) 1. Financial Proposal FOR EACH ITEM TO BID inclusive of

VAT, any bid that exceeds the ABC shall not be accepted. 2. Duly signed and filled up Request for Price Quotation. 3. The prices shall be quoted in Philippine Pesos. 4. Bids shall be typed or written in indelible ink and shall be signed by the bidder or its duly authorized representative/s. Bids must be received by the PPSC-BAC at the address mentioned and on or before the date and time indicated in the Bid Data Sheet. Any bid submitted after the deadline for submission and receipt of bids prescribed by the PPSC-BAC shall be declared Late and shall not be accepted by the PPSC-BAC. The bidder may modify its bid after it has been submitted, provided that modification is received by the PPSC-BAC prior to the deadline prescribed for submission and receipt of bids. The bidder shall not be allowed to retrieve its original bid, but shall be allowed to submit another bid equally sealed, properly identified, linked to its original bid marked as Technical Modification or Financial Modification and stamped received by the PPSC-BAC. Bid modification received after the applicable deadline shall not be considered and shall be returned to the bidder unopened.

A bidder may, through a Letter of Withdrawal, withdraw its bid after it has been submitted, for valid and justifiable reason, provided that the Letter of Withdrawal is received by the PPSC-BAC prior to the deadline prescribed for submission and receipt of bid. Bid requested to be withdrawn shall be returned unopened to the bidders. The validity of the bids shall not exceed one hundred twenty (120) days from the date of the opening of bids. V. BID SECURITY All bids shall be accompanied by a bid security, payable to the procuring entity concerned as a guarantee that the successful bidder shall, within ten (10) calendar days or less, as indicated in the Instructions to Bidders, from receipt of the notice of award, enter into contract with the procuring entity and furnish the performance security required in Section 39 of IRR of R.A 9184, EXCEPT WHEN Section 37.1 allows a longer period. Failure to enclose the required bid security in the form and amount prescribed herein shall automatically disqualify the bid concerned. The bid security shall be in an amount equal to a percentage of the ABC in accordance with following schedule:

A. COMPUTER LAPTOP (Equal to Percentage of the ABC) Amount of Bid Security

Form Bid Security Cash, cashiers/managers check issued by a Universal or Commercial Bank 2.) Bank draft/guarantee or Irrevocable letter of credit issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank. 3.) Surety bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as
1.)

PhP 78,000.00

Two percent (2%) PhP 78,000.00

Five percent (5%)

PhP 195,000.00

authorized issue such security. 4.) Any combination of the foregoing. B. COMPUTER PRINTER

Proportion to share of form with respect to total amount of security

Form Bid Security 1.) Cash, cashiers/managers check issued by a Universal or Commercial Bank 2.) Bank draft/guarantee or Irrevocable letter of credit issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank. 3.) Surety bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized issue such security. 4.) Any combination of the foregoing.

(Equal to Percentage of the ABC)

Amount of Bid Security

PhP 8,000.00

Two percent (2%) PhP 8,000.00

Five percent (5%)

PhP 20,000.00

Proportion to share of form with respect to total amount of security

VI.

EVALUATION OF BIDS The purpose of bid evaluation is to determine the Lowest Calculated Bid (LCB) as provided for under of Section 32.2.1 of the Revised IRR of R.A. 9184. The LCB shall be determined in two (2) steps: (1) The detailed evaluation of the financial component of the bids, to establish the correct calculated prices of the bids; and, (2) The ranking of the total bid prices as so calculated from the lowest to the highest. This bid, which may not be the lowest submitted price, shall be subjected to post-qualification to

determine its responsiveness to the eligibility and bid requirements. (Rule X, IRR of RA 9184) During the evaluation of the bids, the PPSC reserves the right to reject any or all bids or to declare the bidding a failure. Bids that contain major deviations from the bidding documents shall be declared failed. Motion for Reconsideration of disqualified bids shall be submitted to the PPSC-BAC, within three (3) calendar days from the receipt of the Notice of Disqualification. VII. POST-QUALIFICATION The PPSC shall determine to its satisfaction whether the Bidder that is evaluated as having submitted the Lowest Calculated Bid complies with and is responsive to all the requirements and conditions specified in the Technical Specifications. Within three (3) calendar days from receipt by the bidder of the notice from the BAC that it is the Lowest Calculated Bid, the Bidder shall submit the following documentary requirements:
(a) Tax Clearance;

(b)Latest income tax and business tax returns; (c) Certificate of PhilGEPS Registration; and (d)Other appropriate licenses and permits required by law. Failure of the Bidders declared as Lowest Calculated Bid to duly submit the above-mentioned requirements shall be ground for disqualify the Bidder for award. VIII. RESERVATION CLAUSE The PPSC assumes no obligation whatsoever to compensate or indemnity the bidders for any expenses or losses that may be incurred in the preparation of their bids nor does it guarantee that an award will be made. The PPSC also reserves the right to reject any or all offers, to waive any defects and formality therein, or to accept such offers as may be considered most advantageous to the College. The decision of the College is final and binding.

IX.

AWARD OF CONTRACT The PPSC shall award the contract to the bidder whose bid has been determined to be the Lowest Calculated Responsive Bid. Prior to the expiration of the period of bid validity, the PPSC shall notify successful bidder in writing that its bid has been

accepted through a Notice of Award together with the Contract form, received personally or sent by registered mail. Within ten (10) calendar days from receipt of the Notice of Award, the successful bidder shall post the required performance security and sign and date the contract and return it to the PPSC. The performance security shall be denominated in Philippine Pesos and posted in favour of the Philippine Public Safety College in an amount equal to the percentage of the total contract price in accordance with the following schedule: Amount of Performance Security (Equal to Percentage of the Total Contract Price)

Form of Performance Security a) Cash or cashiers/managers check issued by a Universal or Commercial Bank. b) Bank draft/guarantee or irrevocable letter of credits issued by a Universal or Commercial Bank; Provided, However, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank. c) Surety bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security; and/or d) Any combination of the foregoing

Five Percent 5%

Thirty Percent (30%) Proportionate to share of form with respect to total amount of security

Failure of the successful bidder to comply with the abovementioned requirements shall constitute sufficient ground for the annulment of the award and forfeiture of the bid security, in which the PPSC shall initiate and complete post-qualification of the second LCB. However, if no bidder passed the post-qualification, the PPSCBAC shall declare the bidding a failure and conduct a re-bidding with re-advertisement. Should there occur another failure of bidding after the conduct of re-bidding, the PPSC may enter into a negotiated procurement. The PPSC shall enter into contract with the successful bidder within ten (10) calendar days provided that all the documentary requirements are complied with.

The following documents shall form part of the contract:

1) Contract agreement 2) Bidding document 3) Winning bidders bid, including technical and financial proposals, and all other documents/statements submitted 4) Performance security 5) Credit line, if applicable 6) Notice of award of contract 7) Other contract documents that may be required by existing laws X. NOTICE TO PROCEED Within three (3) calendar days from the date of approval of the contract by the appropriate government approving authority, the PPSC shall issue its Notice to Proceed to the bidder. The date of the bidders receipt of the Notice to Proceed will be regarded as the effective date of the contract, unless otherwise specified in the Bid Data Sheet.

JOSE F. BERNABE, MPSA Chairman, PPSC-Bids and Awards committee

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Republic of the Philippines Department of the Interior and Local Government PHILIPPINE PUBLIC SAFETY COLLEGE Fort Bonifacio, Taguig City

__________________ Date

TO: PPSC Bids and Awards Committee

FINANCIAL BID FORM Nr 1 ITEM COMPUTER LAPTOP QTY 78 UNIT units Sub-Total Plus 12% VAT Grand Total UNIT PRICE TOTAL PRICE

___________________________________ (Printed Name and Signature of Authorized Representative)

___________________________________ (Name of the Company)

___________________________________ (Address and Contact Number)

Republic of the Philippines Department of the Interior and Local Government PHILIPPINE PUBLIC SAFETY COLLEGE Fort Bonifacio, Taguig City

__________________ Date

TO: PPSC Bids and Awards Committee

FINANCIAL BID FORM Nr 1 ITEM COMPUTER PRINTER QTY 20 UNIT units Sub-Total Plus 12% VAT Grand Total UNIT PRICE TOTAL PRICE

___________________________________ (Printed Name and Signature of Authorized Representative)

___________________________________ (Name of the Company)

___________________________________ (Address and Contact Number)