7.

LESSON 7

Working with Graphics

After completing this lesson, you will be able to:
 Insert pictures from files.
 Insert pictures from the Microsoft Clip Gallery.
 Resize and reposition a picture.

Documents that contain only text can certainly provide a wealth of information
to readers, but they usually aren’t very visually interesting. Fortunately
Microsoft Word 2002 makes it easy to insert pictures and other graphics into
your text documents. A picture is any graphical image that is created by
another program, captured from a scanner or digital camera, or downloaded
from the Web. Pictures include drawings, photographs, and all of the clip art
stored in the Microsoft Clip Gallery.
In this lesson, you will learn how to insert and edit pictures and graphical
objects in a document.
To complete the procedures in this lesson, you will need to use the files
Tailspin Toys 07 and Balloon in the Lesson07 folder in the Word Processing
Practice folder located on your hard disk.

Inserting a Picture from a File

You can choose from dozens of programs for creating and editing pictures on
your computer. A few examples are Adobe Photoshop, Adobe Illustrator,
Microsoft Paint, Paint Shop Pro, and Microsoft PhotoDraw. These and other
programs allow you to create, edit, and save pictures. A scanner or digital
camera is also useful when you want to capture and then store pictures as files
on disk. And, of course, millions of picture files are available for downloading
on the Web.

In the following exercises, the Contoso, Ltd. has a client who owns a chain of recreational sporting goods
Standard and Formatting stores. The president of the company wants a brochure with picturesque views
toolbars have been of mountains, rivers, trails, forests, and so on. The marketing manager, armed
separated.
with her digital camera, went into the wilderness and took several scenic
pictures. She can store the pictures on a disk and later insert them into the
brochure.

You can also switch to Print If you have picture files available on your hard disk, on a floppy disk, or on a
Layout view from the status CD-ROM, you can insert them easily into your Word documents. A picture is
bar in the bottom of the Word inserted at the location of the insertion point. To work with pictures, you must
window by clicking the Print
Layout View button.
use Word’s Print Layout or Web Layout views; pictures do not appear in
Normal view.
7.2 Word Processing Fundamentals

In this exercise, you insert a picture into a Word document from a file stored on
your hard disk.
1 On the Standard toolbar, click the Open button.
The Open dialog box appears.
2 Click the Look in down arrow, click the icon for your hard disk,
double-click the Word Processing Practice folder, and then double-
click the Lesson07 folder.
3 Double-click the file Tailspin Toys 07.
Word opens the Tailspin Toys 07 document.
4 Click the blank line above the line that reads Fly up, up, and away.
5 On the Insert menu, point to Picture, and click From File.
The Insert Picture dialog box appears.

6 Click the Look in down arrow, and navigate to the Lesson07 folder
in the Word Processing Practice folder.
Picture files in the folder appear in the Insert Picture dialog box.
 Lesson 7 Working with Graphics 7.3

Rather than clicking the 7 Select Balloon, if necessary, and click the Insert button.
Insert button, you can The picture is inserted at the insertion point.
double-click the file name in
the list to insert the picture.

The picture is inserted where

the insertion point was
positioned. The blank line
that you clicked prior to
inserting the picture has
already been formatted as a
centered paragraph. If the
insertion point had been in a
paragraph that was left-
aligned, the picture would
have been inserted along the
left margin of the page.

8 On the File menu, click Save As, and save the document as
Tailspin Toys 07 Edited.
Word saves the document.
Keep this file open for the next exercise.

Inserting a Picture from the Clip

Gallery
You can also use the Clip Microsoft Office 2002 includes hundreds of ready-made pictures that are
Gallery to preview and insert available from the Microsoft Clip Gallery. Word refers to these pictures as
sounds and video clips into a clip art. The Clip Gallery includes a wide variety of pictures, from scenic
document.
backgrounds to maps, buildings, people, and some photographs that you can
insert into any Word document. Depending on how Word was installed on your
computer, as many as several hundred or as few as 144 pictures might be
installed on your hard disk. Use clip art pictures to add visual excitement to a
document, to break up document text, or to help illustrate key points within a
document.

To insert a clip art picture, The marketing manager at Contoso, Ltd. created a company memo reminding
you must use Print Layout co-workers of the upcoming holiday office party. She used a picture of
View. snowflakes and a picture of a snowman in the memo to make the appearance of
the document more fun. She found these pictures in the Clip Gallery.
Many clip art pictures are stored in the WMF (Windows Metafile) graphic
format, which means that you can ungroup the image. When you ungroup a
clip art picture, each component (or individual part) of the picture is defined as
a separate drawing object and can be modified independently. Suppose you
insert a WMF picture that shows several balloons and streamers. If you right-
 7.4 Word Processing Fundamentals

click the picture and then click Edit Picture, you can edit different parts of the
picture individually. For example, you could delete or move a streamer or
change the color of a balloon.
Before the Insert Clip Art task
In this exercise, you preview clip art pictures in the Clip Gallery’s Insert
pane opens, you may see a
message box asking if you ClipArt window and then insert a clip art picture into the current document.
want to add clips to the
organizer. If you see this 1 Press Ctrl+Home.
dialog box, click Later. The insertion point moves to the top of the document.
2 On the Insert menu, point to Picture, and click Clip Art.
You can also access the
The Insert Clip Art task pane appears.
Insert ClipArt window by
clicking the Insert Clip Art
button on the Drawing
toolbar.

3 Click the down arrow in the Results should be box and deselect all
media types except for Clip Art.
4 In the Search text box, type fireworks and click the Search button.
The Insert ClipArt task pane displays small versions of the pictures
available that match this keyword search.
 Lesson 7 Working with Graphics 7.5

Depending on how Word was

installed on your computer,
your Insert ClipArt window
might display more or fewer
pictures than the illustration
shown.

To see more pictures at

once, click the left-pointing
arrow near the top of the task
pane to expand the pane

You can also drag a picture 5 Point to an image of a firework and then click the down arrow that
from the Clip Gallery into appears to the right of the picture.
your document or simply click A menu of options appears.
on the picture to insert it.

6 Click the Insert option on the menu.

 7.6 Word Processing Fundamentals

7 In the upper-right corner of the Insert ClipArt task pane, click the
Close button.
Notice that the text on the The picture is inserted in the upper-left corner of the document and
invitation is displaced where the task pane is closed.
the picture was inserted and
has moved down the page. 8 On the Standard toolbar, click the Save button.
Word saves the document.
Keep this file open for the next exercise.

Resizing a Picture
After inserting a picture into a Word document, you can easily increase or
decrease the size of the picture. You begin by selecting the picture. When
selected, a picture displays eight sizing handles (small white or black boxes)
around its perimeter.

Sizing a picture vertically or To resize a picture using the sizing handles, click the picture to select it. You
horizontally can distort it can drag the left or right sizing handles to change the horizontal width of the
because the original picture, the top or bottom sizing handles to change the vertical height of the
proportions of the picture are
changed. To avoid distortion,
picture, or a corner handle to simultaneously change the width and height.
use the corner sizing handles
You can also use the Format Picture dialog box to size a picture to a specific
to resize a picture so that the
original proportions are kept height and width. To size a picture using the Format Picture dialog box,
intact. double-click the picture that you want to resize, and click the Size tab, if
necessary. Click the Height and Width arrows in the Scale section to the
desired percentage.
Often when you insert a picture, you’ll discover that text wraps around (or
surrounds) the picture in a way that you didn’t intend. You can change the text
wrapping style by using either the Picture or Drawing toolbar. The Picture
toolbar appears whenever you select a picture.

To display the Drawing toolbar, point to Toolbars on the View menu, and click
Drawing or click the Drawing button on the Standard toolbar. To change the
text wrapping style, click the Text Wrapping button on the Picture toolbar and
select the desired wrapping style, or click the Draw button on the Drawing
toolbar, point to Text Wrapping, and then click the desired wrapping style on
the menu.
 Lesson 7 Working with Graphics 7.7

These text wrapping styles are available on the Drawing and Picture toolbars:

Text Wrapping Button Effect

Style
You can also change text
wrapping by double-clicking In Line With Text Places the object at the insertion point
the picture and clicking the
Layout tab in the Format in a line of text in the document.
Picture dialog box. Additional
text wrapping styles are
Square Wraps text around all four borders of
available in this dialog box by the picture.
clicking the Advanced button.
Tight Wraps text around the picture itself,
often within the borders of the picture.
Behind Text Allows text to be displayed on top of
the picture.
In Front of Text Allows the picture to be displayed on
top of text.
Top and Bottom Allows text to wrap above and below
the picture, but not around the left and
right borders of the picture.
Through Wraps text in the same way as the
Tight text wrapping style, but also
wraps text into any open areas of the
graphic.
Edit Wrap Points Allows access to adjusting the specific
wrap points of the object.
 7.8 Word Processing Fundamentals

tip
Watermarks are dimmed pictures or text that appear faintly in the
background of your printed document. You can use a picture such as a
company logo as a watermark, or you can use words such as ASAP,
Confidential, or Draft.

In this exercise, you reduce the size of the clip art picture by using the sizing
handles, and then you change the text wrapping style for the picture.
1 Click the firework picture in the upper-left corner of the document.
The picture is selected, and eight black sizing handles appear
around the perimeter of the picture.
2 Position the mouse pointer over the lower-right sizing handle until it
becomes a diagonal two-headed resizing arrow and drag up and to
the left until the firework is about half its original size, as shown in
the next figure.

Pictures often look better if

you shrink them rather than if
you enlarge them. For
example, just as photographs
will become grainy if they are
enlarged, pictures can
become blurry if you enlarge
them too much beyond their
original size.

3 On the Picture toolbar, click the Text Wrapping button.

A menu of text wrapping styles appears.
4 Click the In Front of Text button.
The text returns to the top of the document, and the firework picture
remains in the same position.
5 Click anywhere outside the picture to deselect it.
The top portion of your document should look similar to the
illustration shown on the following page.
 Lesson 7 Working with Graphics 7.9

You can create the sparkle

text effect, as well as other
text effects, by selecting the
text, clicking Font on the
Format menu, clicking the
Text Effects tab, and select-
ing one of the animation
effects that appear in the list.
These text effects do not
appear in a printed
document.

6 On the Standard toolbar, click the Print Preview button.

The document appears in the Print Preview window, showing how
the document will look when it is printed.
7 On the Print Preview toolbar, click the Close button.
The document returns to Print Layout view.
8 On the Standard toolbar, click the Save button.
Word saves the document.
Keep this file open for the next exercise.

You can select multiple Repositioning a Picture

drawing objects or pictures at
once and then reposition The marketing manager at Contoso, Ltd is reviewing a brochure layout created
them or resize them at the
same time. To select multiple by one of her assistants. Inadvertently, the assistant has transposed several
items, click the Select pictures. Rather than deleting the current pictures and reinserting them in the
Objects button on the appropriate spots, the marketing manager can save time and just drag the
Drawing toolbar. The pointer
changes to a left-pointing
pictures to the new locations. You can also attach, or anchor, a picture to a
arrow. Drag the pointer to paragraph mark so that if you move the paragraph, the picture automatically
draw a box around all the moves with it. Additionally, you can move or “nudge” pictures in small
items that you want to select.
increments by selecting the picture and pressing the arrow keys. If you want to
move an item only horizontally or vertically, press Shift as you drag.
The Layout tab of the Format
To position a picture in relation to the page, a paragraph, or another anchor,
Picture dialog box includes
several options for adjusting select the item that you want to reposition. On the Format menu, click Picture.
the placement of a picture on In the Format dialog box, click the Layout tab, and click the Advanced button.
a page and for controlling the You can use this method to position other objects, including WordArt and
way text wraps around a
picture. (Some of these AutoShapes.
options are available only by
clicking the Advanced button
on the Layout tab.)
 7.10 Word Processing Fundamentals

To ensure that a picture

In the Advanced Layout dialog box, click the Picture Position tab, and select
moves up or down with the the options that you want for the horizontal and vertical positioning. For
paragraph to which it is example, you can align the picture horizontally relative to the margin, the page,
anchored, in the Advanced
the column, or a character. You can also specify a precise numeric position for
Layout dialog box, select the
Move object with text check the picture relative to the page, the paragraph, and so on.
box. To ensure that a picture
remains anchored to the
same paragraph when you
Lesson Wrap-Up
move the paragraph, in the
Advanced Layout dialog box, In this lesson you learned how to insert and resize pictures from a file and from
select the Lock anchor check the Clip Gallery.
box.
If you are continuing to other lessons:
■ On the File menu, click Close. If Word prompts you to save any
changes, click No.
Word saves and closes the file.
If you are not continuing to other lessons:
■ On the File menu, click Exit. If Word prompts you to save any
changes, click No.
The file closes and the Word program closes.

Quick Quiz
1 Identify two methods that you can use to resize a picture.
2 From the Insert Clip Art dialog box, what two ways can you use to
insert a picture?
3 When you select a picture, small boxes surround the perimeter.
What are these boxes used for?
4 What menu command do you use to insert a picture that exists in
another file and isn’t a clip art picture?
5 Which command do you use to insert a clip art picture?

Putting It All Together

Exercise: Open a new blank document and create an invitation for the grand
opening of a coffee house. Type the following text in the invitation. Use the
Clip Gallery to add a clip art picture related to coffee or a bakery, and place the
picture below the invitation.
You’re invited to celebrate
The grand opening of
Fourth Coffee
5678 Main Street, Burlington, Vermont
On Saturday, November 06, 2004, beginning at 6:30 p.m.
Entertainment and dinner provided.
Save the document as Coffee House Opening.