GYM MANAGEMENT SYSTEM 2022

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 GYM MANAGEMENT SYSTEM 2022
A Project Report

GYM MANAGEMENT SYSTEM

Submitted in partial fulfilment of the Requirements for the award of the Degree

of

BACHELORE OF SCIENCE (INFORMATION TECHNOLOGY)

Submitted By

Yash Pradip Khaire

Seat no: 3229976

Under the esteemed guidance of

ASST. PROF. MRS. HEMANGI MHATRE

DEPARTMENT OF INFORMATION TECHNOLOGY

URAN EDUCATION SOCIETY’S COLLEGE OF MANAGEMENT AND

TECHNOLOGY

(Affiliated to University of Mumbai)

URAN, 400702, MAHARASHTRA, 2022-23

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 GYM MANAGEMENT SYSTEM 2022

URAN EDUCATION SOCIETY’S COLLEGE OF MANAGEMENT AND

TECHNOLOGY

(Affiliated to University of Mumbai)

URAN, 400702, MAHARASHTRA, 2022-23

DEPARTMENT OF INFORMATION TECHNOLOGY

CERTIFICATE

This is to certify that the project entitled, "GYM MANAGEMENT SYSTEM", is bonafied
work of YASH PRADIP KHAIRE bearing Seat.No : 3229976 submitted in partial fulfillment
of the requirements for the award of degree of BACHELOR OF SCIENCE in INFORMATION
TECHNOLOGY from University of Mumbai.

Internal Guide Coordinator

External Examiner

Date: College Seal

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 GYM MANAGEMENT SYSTEM 2022

Table of Contents
Sr. No. Title Page No.
1. INTRODUCTION
1.1 Background
1.2 Objectives
1.3 Purpose, Scope and Applicability
1.3.1 Purpose
1.3.2 Scope
1.3.3 Applicability
1.4 Organization of Report
2. SURVEY OF TECHNOLOGY
3. REQUIRMENT AND ANALYSIS
3.1 Problem Definition
3.2 Requirement Specification
3.3 Planning and Scheduling
3.4 Software and Hardware Requirements
3.5 Preliminary Product Description
3.6 Conceptual Models
4. SYSTEM DESIGN
4.1 Basic Modules
4.2 Data Design
4.2.1 Schema design
4.2.2 Data Structures
4.2.3 Algorithms Design
4.3 User Interface Design
4.4 Security Issues
4.5 Test Case Design

5. IMPLEMENTATION AND TESTING

5.1 Implementation Approaches
5.2 Coding Details and Code Efficiency
5.2.1 Code Efficiency
5.3 Testing Approach
5.3.1 Unit Testing
5.3.2 Integrated Testing
5.3.3 Beta Testing
6. RESULTS AND DISCUSSIONS
6.1 User Documentation( Screenshots)
7. CONCLUSION AND FUTURE WORK

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8. REFERENCES

List of Tables
Sr. No. Title Page No.
4.2.1.1
4.2.1.2
4.2.1.3

List of Figures
Sr. No. Title Page No.
1 Waterfall Model
2 Gantt Chart
3 Use Case diagram
4 Activity diagram
5 Zero Level DFD
6 First Level DFD
7 Server Side Flowchart
8 Client Side Flowchart
9 Class diagram
10 Sequence diagram
11 Entity Relationship diagram

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CHAPTER 1

ABSTRACT
In many Gyms, the payment receipts are in paper format. So it is very difficult for both 
gym members to keep all the paper receipts safely and to gym trainer to keep reminding for the
fee receipts. Sometimes it creates a trouble when members lost their receipts. The other problem
that can be faced by a gym owner is that if he/she wants to inform any message related to
working or non working days of gym, manually sending message become difficult .  If there is
online application available these problems can be solved.

          So, I am developing an android or web application to overcome some of these issues. So
this project can be helpful for both gym owner as well as for gym members. In this application
all receipts are  store in a digital format, so there are no issues of loosing any confidential
receipts. This application will also notify the user(gym members) about their fees and also
notifies the gym owner about the payment clearance. This application in future can be 
elaborated by providing supplement store , diet  information, personal training etc. GYM
Management System Application.

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INTRODUCTION

This project is designed to facilitate a gymming and fitness center to automate its
operations of keeping records and store them in form of a large and user friendly database further
facilitating easy access to the personnel.

It provides a lots of functions such as data entry of members, keeping records of all the
things about members payments, plans and physical fitness which help to provide good quality
of services to members from trainers.

Physical fitness is very necessary for a healthy and tension free life. Physical fitness
includes diet, exercise and sleep. These three basic things have their own importance in each
individual's life and everyone should be sensible with regard to these for a healthy life. Therefore
the tendency of going to a gym has been increased and following facts can be identified as the
reasons. Most of the foods that consume today are having High rate of calories, fat, sugar and
carbohydrates. Though high rate of calories are consumed, life style of the modern world has a
very low rate of burning of calories. Ultimately people tend to go to a gym to do their exercise
and burn the calories.

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1.1 Background

Gym management software is designed to simplify the running of a fitness club. From online
gym scheduling and automated billing to administrative tasks, the software pulls all data into one
place so that you can run your business more efficiently. 

Without gym member management software, all tasks will need to be carried separately.
For example, you may manage billing through one piece of software, keep track of
administrative tasks somewhere else, and use a spreadsheet for financial forecasting. You may
have member management information online or offline in the office. Either way, there is no one
centralized spot where you can find all the information about your business. Gym management
software is designed to streamline operations so that all of these tasks can be in one place. 

In a world where technological advances occur so quickly, it can feel like a challenge to
keep up. But gym and fitness clubs can maximize business potential through gym management
software. This type of software has gone beyond just processing membership payments and
additional admin tools. It can help you manage all facets of the business, retain and engage
members, and, most importantly – grow.   

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1.2 Objectives

1. Member Management 

A key objective of gym management systems is to simplify the entire member

management process. The bloodline of any health club is a happy and sustained membership
base. You can break the objective of member management into two categories: acquisition and
retention. Gym management software should help you both market your business to new gym
members and retain those you already have. Using gym software for member management will
simplify all aspects of the process, such as check-ins, online registration, payments, and database
management.  

2. Gym Scheduling and Class Bookings 

You should be able to easily schedule classes and manage all bookings and any other
events you’re hosting. A gym management system should link class bookings to your client-
facing app so that your members can manage their classes and book time slots with their favorite
instructor both online and offline. When investing in gym software or upgrading your existing
system, this is a non-negotiable feature that will add to your value offering. Over time, it
increases your member retention and attracts more customers who expect flexibility and
complete convenience. 

3. Manage Billing 

Managing a gym tends to involve a ton of administrative tasks like contracts, invoices,
billing, membership cancellations, and payments. Gym management software should consolidate
all billing management into one location. When you can see an overview of your gym’s finances,
it can ease stress and save money in the long term. Finding out how to get the most out of your
gym management software will mean that you can use it throughout the member journey. It will
help cover everything from creating and signing contracts to automated billing and membership
renewal reminders. A key objective of this type of software is to ease the workload on your team
so they can focus their efforts on your members rather than being tied up in administrative tasks. 

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The right gym membership software solution will provide powerful tools to engage members
and increase retention. By automating communication and interacting with members regularly, it
increases the overall customer experience. Think about how you want to engage with your
members; whether it’s push notifications as a reminder to get into the studio or automated email
promotions, you want to choose membership management that aligns with your goals. The
examples above, such as email automation, push notifications, and member activity tracking, are
crucial as they enable you to: 

 Monitor member data and activity so that you can step in and engage with at-risk
members before they leave. 
 Reduce member churn while boosting the overall customer experience. 
 Consistently engage members by getting in front of them – even when they’re not at the
gym.

5. Email Marketing 

By using your gym management system for email marketing, you can keep clients
engaged. Automation and personalization are key to increasing engagement while at the same
time easing the number of resources you need to run email campaigns. Segment your audience
and target your email list with content that is relevant and valuable. You can create monthly
newsletters, nurturing campaigns, or send out quick updates whenever you need to inform your
members of your latest news.  

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1.3Purpose, Scope and Applicability

1.3.1 Purpose

It helps you to make better-informed decisions We're living in a time where there has
never been more data. Gym management software gives you access to real-time metrics and
analytics so that you can have deeper insights into retail sales, membership performance, and
the overall state of the business.

1.3.2 Scope

1. Storing information of members, employees.

2. Check validity of information provided by user.

3. Storing information of members according to their id.

1.3.3 Applicability

A key feature of a gym management system is its user-friendly ability to market your

business to maximize the new member acquisition.

Capturing prospective clients for your gym may seem simple in theory, but in practice, it’s a
complex process that involves understanding your user journey. Many fitness facilities often
shoot from the hip when it comes to lead acquisition without ever really understanding how
their clients decided to sign up.

One of your objectives when using a gym management system should be to capture leads and
turn them into paying clients. Specially designed software can help you initiate triggers that
alert you about where a prospective client is along your sales funnel. 

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1.4 Organization of Report

Our project study is organized from project contents that performed in each chapter of the
project and the purpose of this is to show activities and its sequence in each chapter. Activities
are shown below:

 Chapter 1:-
A Gym management system is a great way to engage with your existing members by providing a
steady flow of communication about your club’s happenings.

 Chapter 2:-
With a gym management system, you can easily schedule classes, timeslots, and other events for
your fitness center.

 Chapter 3:-
An especially useful gym management system feature to have is in-built email marketing.

 Chapter 4:-
Managing a fitness club involves a slew of administrative tasks such as payments, invoices,
contracts, billing, cancellations, etc. Traditionally, you would need a whole team to look after
different accounts.

 Chapter 5:-

Selling memberships is one way to ensure you’re turning a profit, but cost reduction is also a
good way to keep tabs on your club’s finances. A gym management system feature that lets you
see where you may be bleeding out financially is imperative.

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 Chapter 6:-

The advantages of a gym management system include guidance in determining business

decisions. This ties into cost reduction, as you can use data from software to make informed
decisions, and carry out those decisions directly within the software’s features.

 Chapter 7:-

Larger clubs have different departments that require the same information at the same time. This
means that there may be more workload, and there is a constant exchange of information to
and from different departments.

 Chapter 8:-

Another advantage of a gym management system is that you can create detailed monetary
reports to track and manage cash flow.

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CHAPTER 2

SURVEY OF TECHNOLOGIES

Languages:

 Front-End: - HTML, CSS, PHP.

 Backend: - PHP, MySQL.

HTML: -

The Hypertext Markup Language or HTML is the standard markup language for

documents designed to be displayed in a web browser. It can be assisted by technologies such
as Cascading Style Sheets (CSS) and scripting languages such as JavaScript.
Web browsers receive HTML documents from a web server or from local storage and render the
documents into multimedia web pages. HTML describes the structure of a web
page semantically and originally included cues for the appearance of the document.
HTML elements are the building blocks of HTML pages. With HTML
constructs, images and other objects such as interactive forms may be embedded into the
rendered page. HTML provides a means to create structured documents by denoting
structural semantics for text such as headings, paragraphs, lists, links, quotes, and other items.
HTML elements are delineated by tags, written using angle brackets. Tags such
as  <img />  and  <input />  directly introduce content into the page. Other tags such
as  <p>  surround and provide information about document text and may include other tags as
sub-elements. Browsers do not display the HTML tags but use them to interpret the content of
the page.

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CSS: -

Cascading Style Sheets (CSS) is a style sheet language used for describing

the presentation of a document written in a markup language such as HTML or XML (including
XML dialects such as SVG, MathML or XHTML). CSS is a cornerstone technology of
the World Wide Web, alongside HTML and JavaScript.
CSS is designed to enable the separation of content and presentation,
including layout, colors, and fonts. This separation can improve content accessibility; provide
more flexibility and control in the specification of presentation characteristics; enable
multiple web pages to share formatting by specifying the relevant CSS in a separate .CSS file,
which reduces complexity and repetition in the structural content; and enable the .CSS file to
be cached to improve the page load speed between the pages that share the file and its
formatting.
Separation of formatting and content also makes it feasible to present the same markup
page in different styles for different rendering methods, such as on-screen, in print, by voice (via
speech-based browser or screen reader), and on Braille-based tactile devices. CSS also has rules
for alternate formatting if the content is accessed on a mobile device.

PHP:-
PHP is a general-purpose scripting language geared toward web development. It was
originally created by Danish-Canadian programmer Rasmus Lerdorf in 1993 and released in
1995. The PHP reference implementation is now produced by The PHP Group. PHP originally
stood for Personal Home Page, but it now stands for the recursive initialism PHP: Hypertext
Pre-processor.
PHP code is usually processed on a web server by a PHP interpreter implemented as
a module, a daemon or as a Common Gateway Interface (CGI) executable. On a web server, the
result of the interpreted and executed PHP code – which may be any type of data, such as
generated HTML or binary image data – would form the whole or part of an HTTP response.
Various web template systems, web content management systems, and web frameworks exist
which can be employed to orchestrate or facilitate the generation of that response. Additionally,
PHP can be used for many programming tasks outside the web context, such as
standalone graphical applications and robotic drone control. PHP code can also be directly
executed from the command line.

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CHAPTER 3

REQUIREMENTS AND ANALYSIS

3.1 Problem Definition

3.2 Requirement Specification

Existing System with Limitations

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Proposed System

3.3 Planning and Scheduling

Planning:

Scheduling:

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Gantt chart

Fig No: 2.Gantt chart

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3.4 Software and Hardware Requirements

3.4.1 Software Requirements

Operating System : Windows 10 and above.

User interface : HTML,CSS,PHP

Database : MYSQL

Documentation Tool : Microsoft Word 2019.

Server : XAMPP Server.

3.4.2 Hardware Requirements

Processor : Standard processor with a speed of 1.6 GHz or more

RAM : 4 GB RAM or more

Hard Disk : 20 GB or more

Monitor : Standard color monitor.

Keyboard : Standard keyboard.

Mouse : Standard mouse.

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3.5 Conceptual Models

3.6.1. Use Case Diagram

A use case diagram is a diagram that shows a set of use cases and actors and
relationships.

Fig No: 3. Use Case Diagram

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3.6.2 Activity Diagram

 An activity diagram shows the flow from activity to activity. An activity is an ongoing non- atomic
execution within a state machine.
 Activities ultimately result in some action, which is made up of executable atomic
computations that result in a change in state of the system or the return of a value.

Fig No: 4. Activity Diagram

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3.6.3 Data Flow Diagram

 A data flow diagram (DFD) is a graphical representation of the “flow” of data through an
information system.
 DFDs can also be used for the visualization of data processing.

Zero Level DFD:

Fig No: 5. Zero level DFD

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3.6.4 Class Diagram

A class diagram represents the structure of the system. It shows set of classes, interfaces,
and relationships between them.

Fig No: 9. Class Diagram

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3.6.5 Sequence Diagram

 An interaction diagram shows an interaction, consisting of a set of objects and their

relationships, including the messages that may be dispatched among them.
 A sequence diagram is an interaction diagram that emphasizes the time ordering of
messages.
 Graphically, a sequence diagram is a table that shows objects arranged along x-axis and
messages, ordered in increasing time, along the y-axis.

Fig No: 10. Sequence Diagram

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3.6.6 Entity-Relationship (E-R) Diagram

Fig No: 11. E-R Diagram

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CHAPTER 4

SYSTEM DESIGN

4.1 Basic Modules

4.1.1 Admin:

4.1.2

4.1.3

4.2 Data Design

4.2.1 Schema Design
4.2.1.1 Table name:

Field Name Data Type Constraint

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4.2.1.2 Table Name:

Field Name Data Type Constraint

4.2.1.3 Table Name: Bus Stop Table

Field Name Data Type Constraint

4.2.2 Data Structures

4.2.3 Algorithms Design

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4.3 User Interface Design

Login Page:

Home Page:

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4.4 Security Issues

4.5 Test Cases Design

Sr. Test Case Title Description Expected Outcome Result

No
1.
2.

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3.
4.

CHAPTER 5

CONCLUSION AND FUTURE WORK

5.1 Conclusion

5.1.1 Significance of the System

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.

5.1.2 Limitations of the System

5.1.3 Future Scope of the Project

CHAPTER 6

REFERENCES

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