ADVANCED

W6 PRESENTATION SKILLS
W6 Objectives
At the end of this lesson, the
students should be able to:
▪ Familiarize with the most commonly used functions in Microsoft Excel;
▪ Use several conditional functions available in Microsoft Excel; and
▪ Use Microsoft Excel as a viable tool in market research and product
development.
 WHAT IS
MICROSOFT “
POWERPOINT

“
PowerPoint is a presentation program developed by
Microsoft. PowerPoint is often used to create business
presentations but can also be used for educational or
informal purposes.

The presentations are comprised of slides, which may

contain text, images, and other media, such as audio
clips and movies.

TechTermstechterms.com
 MICROSOFT
POWERPOINT
VERSION
Microsoft word. Logopedia. (n.d.). Retrieved September 19, 2021, from
https://logos.fandom.com/wiki/Microsoft_PowerPoint
POWERPOINT 1.0 POWERPOINT 2.0 POWERPOINT 3.0 - 4.0

1987–1988 1988–1990 1990–1995

POWERPOINT 95/97 POWERPOINT 2000 - 2002

1995–1999 1999-2003 POWERPOINT 2003
2003-2007

POWERPOINT
2007
POWERPOINT 2019
2007–2010 POWERPOINT 2013 2019
POWERPOINT 2010
2013–2019
2010–2013
 MICROSOFT
POWERPOINT
PARTS
PRESENTATION
GALLERY
Provides several ways to
start your next
presentation using
template, theme, recent
presentation, or even a
blank presentation.
Once you make choices
in this Presentation
Gallery, you see the
actual PowerPoint
interface.
FILE MENU AND BACKSTAGE VIEW
When you click the File menu, you see the Backstage view that contains
all the creation, save, share, and print options for your presentations
QUICK ACCESS TOOLBAR (QAT)
Is a customizable toolbar placed by default above the Ribbon,
here you can add icons for your often used commands. The
QAT can also be placed below the Ribbon.
RIBBON
The Ribbon has tabs which in turn contain groups of buttons for
various options, some groups also contain galleries (for example
galleries for Themes and Theme Colors).
SLIDES PANE
Located on the left side of the interface, the Slides pane
shows thumbnails of all the slides in the open
presentation.
SLIDES AREA
Displays the active slide.
TASK PANE
The Task Pane contains more options and
appears when you choose an option in one of the
Ribbon tabs. For example if you click the Format
Background button within the Design tab of the
Ribbon, the Format Background task pane opens
STATUS BAR
A horizontal strip that provides information about
the opened presentation like slide number,
applied Theme, etc. It also includes the view and
zoom options.
NOTES PANE
Right below the active slide, this is where the speaker notes
are written for the current slide. Note that none of this content
is visible on the actual slide while presenting, although it is
visible in both Notes Page view and Presenter view.
VIEW BUTTONS
Essentially there are three view buttons on the Status Bar displayed
towards the left of the zoom-in and zoom-out options:

• Normal: If you are in some other view such as Slide Sorter view, click the
Normal button on the Status Bar to switch to Normal view. Shift-clicking this
button gets you to Slide Master view.
• Slide Sorter: Click this button to switch from any other view to Slide Sorter
view. The Slide Sorter view displays zoom-able thumbnails of every slide in
the open presentation. Shift-clicking this button gets you to Handout Master
view.
• Reading View: Click this button to switch from any other view to Reading view.
• Slide Show: Show the presentation as a full screen slide show from the
current selected slide. Shift-clicking brings up the Set Up Show dialog box.
MINI TOOLBAR
it's a semitransparent floating toolbar that spawns
right next to selected text, hover the cursor upon it,
and you can see the Mini Toolbar
CREATING AN EFFECTIVE
PRESENTATION
1. Minimize: Keep slides counts to a minimum to maintain a clear message and to keep the audience
attentive. Remember that the presentation is just a visual aid. Most information should still come from
the reporter.
2.Clarity: Avoid being to fancy by using font style that is easy to read. Make sure that it is also big
enough to be read by the audience. Once you start making your presentation, consider how big the
screen is during your report.
3.Simplicity: Use bullets or short sentences. Summarize the information on the screen to have your
audience focus on what the speaker is saying than on reading the slide. Limit the content to six lines
and seven words per line. This is known as the 6 x 7 rule.
4. Visual: Use graphics to help in your presentation but not too many to distract the audience. In
addition, instead of using table of data, use charts and graphs.
5. Consistency: Make your design uniform. Avoid having different font styles and backgrounds.
6. Contrast: Use a light font on dark background or vice versa. This is done so that it is easier to read.
In most instances, it is easier to read on screen if the background is dark. This is due to the brightness
of the screen.
ACKNOWLEDGEMENT

Bajaj, G. (2017, October 3). Interface in PowerPoint 2016 for

windows. Indezine. Retrieved September 24, 2021, from
https://www.indezine.com/products/powerpoint/learn/interface/2
016/powerpoint-2016-interface.html.

Microsoft. Microsoft Support. (n.d.). Retrieved September 24, 2021,

from https://support.microsoft.com/en-us/office/where-are-the-
menus-and-toolbars-e25451c0-8a1f-428c-afb4-d91e98807bd4.