The Kenya National Examination (K.N.E.

C)

Table of Contents
CHAPTER 1................................................................................................................1
1.0 INTRODUCTION...............................................................................................1
Acknowledgement...................................................................................................2
CHAPTER 2................................................................................................................3
2.0 ANALYSIS...........................................................................................................3
2.1 OBJECTIVES...................................................................................................4
2.2 SCOPE..............................................................................................................4
 2.3 BENEFITS........................................................................................................5
2.4 FEASIBILITY REPORT...................................................................................6
CHAPTER 3................................................................................................................7
3.0 SYSTEM DESIGN..............................................................................................7
3.1 TABLES............................................................................................................7
3.2 REPORTS.......................................................................................................14
3.3 System flowchart.............................................................................................19
CHAPTER 4..............................................................................................................20
4.0 CODING............................................................................................................20
4.1 Design view.....................................................................................................20
..............................................................................................................................32
4.5 Queries............................................................................................................34
CHAPTER 5..............................................................................................................39
5.0 TESTING...........................................................................................................39
CHAPTER 6..............................................................................................................41
6.0 USER MANUAL...............................................................................................41
6.1 Entering Data...................................................................................................42
CHAPTER 7..............................................................................................................45
7.0 RECOMENDATION........................................................................................45
CAPTER 8................................................................................................................46
8.0 CONCLUSION..................................................................................................46
APPENDIX...........................................................................................................47
REFERENCES......................................................................................................49

List of tables

Table 1: Table 1...........................................................................................................8

Table 2: Forms............................................................................................................9
Table 3: Forms..........................................................................................................10
Table 4: Forms..........................................................................................................11
Table 5: Forms..........................................................................................................12
Table 6: Forms..........................................................................................................13
Table 7: Reports........................................................................................................14
Table 8: Report..........................................................................................................15
Table 9: Report..........................................................................................................16
Table 10: Report........................................................................................................17
Table 11:rReport.......................................................................................................18

List of figures

Figure 1: Query.........................................................................................................30
Figure 2: Table..........................................................................................................31
Figure 3: Table..........................................................................................................32
Figure 4: Table..........................................................................................................33
Figure 5; Table..........................................................................................................34
Figure 6: Report........................................................................................................35
Figure 7: Report........................................................................................................36
Figure 8: Report........................................................................................................37
Figure 9: Report........................................................................................................38
Figure 10: Report......................................................................................................39
Figure 11: Forms.......................................................................................................40
Figure 12: Forms.......................................................................................................41
Figure 13: Forms.......................................................................................................42
Figure 14: Forms.......................................................................................................43
Figure 15: Forms.......................................................................................................44
Figure 16: Queries.....................................................................................................45
Figure 17: Queries.....................................................................................................46
Figure 18: QueriesFigure 19: Queries.......................................................................47
Figure 20: Queries.....................................................................................................48
Figure 21: Table........................................................................................................49
Figure 22: TableFigure 23: Table..............................................................................50
Figure 24:..................................................................................................................51
Figure 25: Switchboard.............................................................................................52
Figure 26: Switchboard.............................................................................................53
Figure 27: SwitchboardFigure 28: Switchboard........................................................54
CHAPTER 1

1.0 INTRODUCTION
Golden wall school is a secondary school in the country. The school maintains
an account for all the resources by it using the laid down procedure.

The administration maintains by some orders through heads of department and

sections in the school for making requisition orders using official forms.

Then the forms are handed over to the head of the school for clarification and
approval information is passed to the supplier to deliver items required.

After delivery of items the unwanted orders are dropped down and the clerk
verifies the quality, quantity of damaged items.

The delivered items are noted down for future and further clarification as
backup information it is written down on a journal then transferred to three
types of inventory books:

 Permanent Inventory: The ones which do not perish like machines are re-
borrowable.
 Expendable Inventory: The ones that are used like books are perishable.
 The consumable Inventory: These are the perishable ones like chemicals.
Teachers are also given items personal without any charges from the store.
Books or items are also supposed to be returned in certain duration of time
failure to that they are considered lost and the student is given a penalty of
50%.
Notification is done in the store and records are kept the issued item to the
teachers are recorded at permanent inventory book.

1|Page
 The clerk store the records and makes a follow up of stock , amount of
items if there is any loss or insufficiency the clerk is supposed to keep the
concerned updated for them to rectify on any issue.

Acknowledgement
I would like to thank the Almighty God for the gift of life and also wisdom
that he has granted unto me
I would also like to thank my school administration for providing the
computers that helped me through the project.
Not forgetting my teachers for motivating me through the hardships in
developing the project.
My parents also for paying my fees and support they have given me I really
appreciate their presence.
They have been supporting me financially which made me work on my
project without me being dismissed from school.

2|Page
CHAPTER 2

2.0 ANALYSIS
These were the problems identified after reviewing the project.

1. Data loss because of the kind of storage.

2. Data errors.
3. High cost of items supply.
4. Time consuming issuing of books to the students.
5. Loss of items due to re-borrowing of books and failure in returning them.

3|Page
2.1 OBJECTIVES
1. To capture the details on the quantity and quality of the items.
2. To capture the details of students and teachers.
3. To show the indicated records on duration of items delivery.
4. To capture the category of items used.
5. To indicate the details of items in the store.
6. To capture the cost and charges of the items.
7. To capture details of all suppliers.
8. To capture details of supplied items.
9. To generate a list of lost items.
10. To maintain repairing cost.
11. To capture the charges of buying of the items.
12. To indicate the category of items in the school.

2.2 SCOPE
To help in an extend of storing data and supplying of books to the
students from the suppliers. It took seven months, from March to
September in order to come up with the new system.

4|Page
 2.3 BENEFITS
 Large storage capacity. This can store enough data of which the storage
capacity is not limited.
 Accurate in data collection. Recording of data it does not allow null
values and wrong entering of data.
 Fast in acquisition. It performs calculation fast.
 Easy in data manipulation.
 Easy in locating information. One is able to locate data in a easy way
without passing a lot of process.

2.4 FEASIBILITY REPORT

The project took certain duration of time to develop it around seven months from
March to the end of September.
The project fully developed to the use of current generation because it is improved
in technical features. The project is technologically developed which fits the
institution in improving the situation of the school and solve the problems.
The project brings about reduction of paper work which makes it cheap in
stationery installation and storage of data

5|Page
CHAPTER 3

3.0 SYSTEM DESIGN

3.1 TABLES

TABLE FIELDS DATA TYPE

TEACHERS NAME Text
GENDER Text
AGE Text
T.S.C NO Number
ID. NO Text

STUDENTS NAME Text

AGE Text
GENDER Text
HOUSE Text
CLASS Text
D.O.B Text
HOUSE Text
A.M.D Number
SUPPLIER NAME Text

6|Page
 AGE Text
GENDER Text
ID.NO Text
COMPANY NAME Text
ADDRESS Number
TELEPHONE NO Number
ITEM USED STUDENTS NAME Text
TEACHERS NAME Text
ITEM NO Number
AMOUNT Number

MARKET RECEIPT Text

CHARGES DATE Date
ISSUING OFFICE Text
CHARGES Amount
CODE Number

Table 1: Table

7|Page
Table 2: Forms

TEACHERS DEATAILS
NAME

GENDER

AGE

I.D NO

AGE

SUBJECT TEACHING

ADD NEXT CLOSE

8|Page
Table 3: Forms

STUDENTS DETAILS
NAME

GENDER

AGE

CLASS

D.O.B

HOUSE

ADMITION NUMBER

NEXT CLOSE
ADD
Table 4: Forms

9|Page
 ITEMS USED
TEACHERS NAME

STUDENTS NAME

ADM NO.

CLASS

GENDER

ID NO.

ITEM NO.

NEXT CLOSE
ADD
Table 5: Forms

10 | P a g e
 MARKET CHARGES
RECEIPT NO.

DATE

ISSUING OFFICER

CODE

ADD NEXT CLOSE

Table 6: Forms

11 | P a g e
SUPPLIERS DETAILS

NAME

ADDRESS

GENDER

AGE

COMPANY NAME

ID.NO

NEXT CLOSE
ADD

Table 7: Reports

12 | P a g e
3.2 REPORTS
TEACHERS

T.S.C NO Name Gender ID.NO Age

Table 8: Report

SUPPLIERS

NAME ID.NO GENDER COMPANY ADDRESS

Table 9: Report

13 | P a g e
STUDENTS

ADM D.O.B HOUSE CLASS NAME AGE HOUSE

Table 10: Report

ITEM USED

SUTEDENT TEACHER A.D.M CLASS ITEM GENDER I.D

NAME S NAME NO

Table 11: Report

14 | P a g e
MARKET CHARGES

RECEIPT DATE ISSUING CHARGE CODE

NO OFFICER

Table 12: Report

15 | P a g e
3.3 System flowchart

Requisition

Order
validated

Supplier

Gods are delivered

Permanent
Teacher
Stock clarification Expendable
Students
Consumable
Good distribution of goods Laboratory

Items returned

16 | P a g e
CHAPTER 4

4.0 CODING

4.1 Design view

Figure 1: Query

17 | P a g e
Tables

STUDENTS

Figure 2: Table

18 | P a g e
ITEMS

Figure 3: Table

19 | P a g e
MARKET CHARGES

Figure 4: Table

20 | P a g e
Figure 5; Table

21 | P a g e
Figure 6: Relationships

22 | P a g e
Reports

Figure 7: Report

23 | P a g e
24 | P a g e
Figure 8: Report

Figure 9: Report

25 | P a g e
Figure 10: Report

26 | P a g e
Figure 11: Report

27 | P a g e
Figure 12: Forms

28 | P a g e
Figure 13: Forms

29 | P a g e
Figure 14: Forms

30 | P a g e
Figure 15: Forms

31 | P a g e
Figure 16: Forms

32 | P a g e
4.5 Queries

Figure 17:

Queries

Figure 18: \\\\\\

33 | P a g e
Figure 19: Queries

Figure 20

34 | P a g e
CHAPTER 5

5.0 TESTING

35 | P a g e
Figure 21: Table

Figure 22: Table

36 | P a g e
 Figure 23: Table

CHAPTER 6

6.0 USER MANUAL

 Insert the CD into the DVD drive

Figure 24:

 Open the CD
 Copy the folder and name your folder Golden wall Inventory
System into your computer

To run the system

 Open the folder in your computer.

 Double click Golden wall SCHOOL IMS and wait for it to open.

 From the window double click switchboard to open the home

screen.

37 | P a g e
Figure 25: Switchboard

38 | P a g e
6.1 Entering Data
 After opening the switch board
 The following will appear

Figure 26: Switchboard

39 | P a g e
Figure 27: Switchboard

40 | P a g e
CHAPTER 7

7.0 RECOMENDATION
 Provide updated follow up ways for suppliers and consumers in order
for easy keeping of records.
 Provide updated marketing schedule in order to avoid collision of buying
goods.
 Use automated data capture technology ways by the computers for
storage of data and records.
.

41 | P a g e
CAPTER 8

8.0 CONCLUSION
To sum up results obtained in this study. it was found that the new system
will invest a lot positively. This is by the appropriate objectives of the users
when applied and invested.

42 | P a g e
APPENDIX
SAMPLE OF INTERVIEW

Interviewer name:

Time:

Place:

Subject:

Time Interviewer questions Interviewee

Allocated Response
1 to 2
minutes My is Clancy Otieno a
programmer from Soweto limited
company.
I would first like to thank you for
your time.
My aim is to obtain information
on goods delivery and record
keeping.
6 Question 1
minutes How do you know that the goods
required are available in the
companies?
6 Question 2
minutes What are the measures taken in

43 | P a g e
 case of failure of books delivery?
5 Question 3
minutes After ordering of goods how are
they distributed to the users?
4 Question 4
minutes Does the School by goods on
credit?

2 Question 5
minutes What are the ways of paying the
suppliers after delivery of goods?

Time Interviewee
allocated Response
1 to 4 May i please have authority to
minutes interview the clerk and the
cashier who receives and makes
records of the goods in the
School?
2 Thank you for your time and I
minutes promise you people that I will
make an effort so that you can
have a copy of my inspiration
during the interview.

44 | P a g e
25 Time for oral questions and
minutes objectives.
15 Time for o questions and
minutes clarification.
40 Total duration for interview
minutes ((1.00 p. m to 3. 00 p. m)

Table 13 : Table

REFERENCES
1. Mburu s Chemwa G Longhorn Secondary Computer Studies Form 3,
new syllabus, Longhorn Publisher, 2005.

45 | P a g e
 2. Mburu s Chemwa G Longhorn Secondary Computer Studies Form 4,
New syllabus , Longhorn publishers , 2005.
3. Mburu s chemwa Quick reading

46 | P a g e