PROJECT CHARTER

1. General Project Information

Project Name: Online Election Voting System (OEVS)
Executive Sponsors: Central & State Government
Department Sponsor: Election Commission of India
Impact of project: Web/App based OEVS to facilitate –
1. Secure and with ease voting experience.
2. Election organizers to reduce cost, time and save resources.
3. Meet Voter anonymity and verifiability
4. Increase voter turnout and engagement
2. Project Team Members
Department Names of Project Managers

Project Management

3. Stakeholders (e.g., those with a significant interest in or who will be significantly affected by this project)
Election Commission
NITI Aayog
Central & State Government
Election Candidate & party
Project Team
Management (CFO, CEO, Directors)
IT H/W Team
Voters

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4. Project Scope Statement

Project Purpose / Business Justification Describe the business need this project addresses

OEVS offers the highest levels of transparency, control, security and efficiency of election processes. The proposed system
allows particular voter to cast the vote online with authentication using secured two factor authentication/ Biometric
verification to retrieve voter details.
1. Online voting has admin login which will be handled by election commission
2. Voters Login
3. Voters can view Candidate’s data
4. Admin dashboard has overall functional rights - will allow voters to view a list of candidates in their area, voters
can get to know the candidates background details
5. Once the election is started voter have to login into the account, select a candidate and have to give face id with
webcam or front camera, if the face matches with the face given at the time of registration
6. Two-factor authentication/ Biometric verification, if successful then the vote will be submitted for one candidate
only once per election.
7. Result calculation module
8. Voting conduction module

5. Objectives (in business terms) Describe the measurable outcomes of the project, e.g., reduce cost by xxxx or increase
quality to yyyy

1. Increase voter turnout with convenient online voting from anywhere in India so the voter need not come to his/her
constituency on the day of voting
2. Makes voting fearless of violence in a highly secured way and that increases the percentage of voting.
3. Simplified election organization helps in reducing cost
4. Online voting is an environmentally friendly and resource-efficient type of participation
5. Legally valid election results with minimal miscount and tampering of votes
6. Adherence to democratic principles
7. To automate the system of vote counting for increased accuracy and reduce human errors
8. Online elections can also improve voter engagement. It can be easy for voters to feel disconnected from the
process of traditional voting. But with online voting, they can see the results in real-time, making them feel more
engaged in the process.
9. Online voting protocols meets - Voter anonymity and verifiability

6. Deliverables List the high-level “products” to be created (e.g., improved xxxx process, employee manual on yyyy)

1. Web portal
2. Android/IOS Mobile application

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7.Scope List what the project will and will not address (e.g., this project addresses units that report into the Office of
Executive Vice President. Units that report into the Provosts Office are not included)

1. Prepare the voting system for use in an election - Boost the turnout of votes
2. Online election security measures target system availability, elimination of potential manipulations, as well as
compliance with data protection and security
3. Record and count votes
4. Consolidate and report election results
5. Display results online
6. Produce and maintain comprehensive trail data

8.Project Milestones Propose start and end dates for Project Phases (e.g., Inception, Planning, Construction, Delivery)
and other major milestones

1. Secure all permissions and approvals 25-July-2022

2. Detailed Project Management Plan 1-Aug-2022
3. Resource Planning <date>
4. Project kick off date for development <date>
5. First release Beta version <date>
6. Second release <date>

9.Resources Identify the initial funding, personnel, and other resources committed to this project by the project sponsor.
Project Budget Constraints
₹ 27,00,000

10.Major Known Risks (including significant Assumptions) Identify obstacles that may cause the project to fail.
Risk Risk Rating (Hi, Med, Lo)
Database crash High
Network Server breakdown High
CyberSecurity risk High
Latency Low

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11.Assumptions List and describe the assumptions made in the decision to charter this project. Please note that all
assumptions must be validated to ensure that the project stays on schedule and on budget.

1. All 28 states and 8 Union territories with a total of 36 entities in the country will use the new OEVS.
2. Project will launch by August, 2022
3. Centre will provide the budget for the project
4. State will work together to determine the ongoing support model and operations
5. All the Epics and User stories will be ready before going for development
6. Sprints should be planned and executed within defined time frame
7. Should maintain Velocity to achieve the deadlines
8. 40% Cost saving in election
9. Saving Voters traveling time and cost

12.Constraints List any conditions that may limit the project team’s options with respect to resources, personnel, or
schedule (e.g., predetermined budget or project end date, limit on number of staff that may be assigned to the project).
OEVS is a boon over typical systems however it still has got to solve several hurdles before turning into fruition.
1. Budget
2. Skilled Resources
3. Permissions and approvals among the departments
4. Satisfaction with the in-person, paper ballot voting process
5. Accessibility – Impact on those with disabilities/Remote Areas where we don’t have proper internet and electricty
6. Camera-enabled devices should be used for casting the vote
7. Up to 5 Votes per device
8. Multiple process for identity check such as OTP as per user convenience

13.External Dependencies Will project success depend on coordination of efforts between the project team and one or
more other individuals or groups? Has everyone involved agreed to this interaction?
Secure all permissions, approvals and coordination efforts from –
1. NITI Aayog
2. Election Commission
3. State Government

14. Communication Strategy (specify how the project manager will communicate to the Executive Sponsor, Project Team
members and Stakeholders, e.g., frequency of status reports, frequency of Project Team meetings, etc.
Based on Stakeholder Analysis –
1. Project Schedules
2. Project status reports
3. Project Sprint Retroinspection meeting
4. Changes in scope
5. Team status meetings

15. Success Measurements Identify metric and target you are trying to achieve as a result of this project.

1. 1,00,000 users download the application

2. 1,00,000 users register themselves

16. Project Requirement

Technical requirements:

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This project will be a Web application to be developed in having:
1. Software licenses - Database design, website development
2. Testing software
3. Reporting Tool (Data Report)
4. Desktops, Laptos, tablets/mobile devices for application development

Technical and Non-technical resources:

Project Manager, Development team, Designers, Business analysts, DB administrator, Software testing professionals.

17. Sign-off
Name Signature Date
(MM/DD/YYYY)
Executive Sponsor Central & State
Government
Department Sponsor Election Commission of
India 07/22/2022
Project Managers
18. Notes

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