Scan to Folder Setup Tool for SMB

v1.0
Software Information

Version 1002
10/02/2017
Software Development Division
KYOCERA Document Solutions Inc.

KDAU Revised
22/08/2018
V2

1
Software Information Scan to Folder Setup Tool for SMB (v1.0)

Revision History
Date Version Page Item
09/27/2017 0927 First release
10/02/2017 1002 5 1.2.Supported Environment, Languages
The language of Portuguese (Portugal) was deleted.

2
Software Information Scan to Folder Setup Tool for SMB (v1.0)

1. Overview
Scan to Folder Setup Tool for SMB simplifies the setup process for sending scanned images to a folder
via the SMB protocol.

The tool can perform the following procedures for sending scanned images to a PC folder via SMB:

• Create a shared folder on a PC to receive images

Using this tool, users can create a new folder on the desktop. The created folder is automatically
set as a shared folder.
• Set the created folder as a destination on the MFP
Computer name and shared name of created folder is easily registered to the address book on MFP
during the procedure.

* To use the tool, Admin privileges with the current PC is required.

* Admin privileges with the MFP are also required when user authentication is enabled on it.

1.1. Background
The setup process to send scanned data from a MFP to a PC via SMB was deemed to be too
complicated by customers. Scan to Folder Setup Tool for SMB was developed to simplify it. With this
tool, a shared folder can be easily created on a PC. A user can also manage folder settings from the
MFP side.

3
 Software Information Scan to Folder Setup Tool for SMB (v1.0)

1.2. Supported Environment

OS: Windows Vista, Windows 7, Windows 8, Windows 8.1, Windows 10
Languages: English, Japanese, German, Italian, Spanish, Portuguese, Simplified Chinese,
Traditional Chinese

1.3. Target Users

Primary target: General users unfamiliar with PC
Secondary target: Admin users

Note: Before attempting the steps below, please download the Utility from our Download Centre. Once
the file has been downloaded, extract the folder and run the executable file “KmSMB.exe”

In most cases (depending on your browser) when downloading a file, the browser will save it to the
“Downloads” folder in your User Profile of your computer.

4
Software Information Scan to Folder Setup Tool for SMB (v1.0)

2. Features
2.1. Device Discovery
When Scan to Folder Setup Tool for SMB is launched, it lists all the MFPs connected to the same
network. In this step, select the MFP you are using to configure the Scan to Folder

Clicking the [Refresh] button will update the list with the latest information on all the MFPs connected to
the same network. Select a device and click Next

If a MFP has the user authentication feature enabled, accessing to it will launch its login authentication
screen. A user can access the MFP by entering a user name and password with Admin privileges on the
screen.

5
Software Information Scan to Folder Setup Tool for SMB (v1.0)

2.2. Add a new address

In this step, add an address to the address book of the MFP that you have selected. The address book
of the MFP selected by a user is displayed in a list format. A user can add a new address to the
address book of the MFP or select an existing folder and location.

The [Add] button allows a user to add a new address. By clicking the [Refresh] button, the most updated
information of the address book of the selected MFP is displayed.

2.2.1. Create a new folder

A user can create a new folder on the desktop by selecting the first option.

The Edit link allows the user to change the folder name.
* When a new folder is created, a new address associated with the folder is also added to the
address book of the MFP.

6
 Software Information Scan to Folder Setup Tool for SMB (v1.0)

If you have selected the second option, you will be shown with below screen shot. After browsing to the
destination folder, the SMB Tool will then display your folders on your computer.

Note: When creating a new folder, the folder is automatically placed in the desktop of the User’s Profile.
When selecting an existing folder and location, the SMB Tool will only locate folders that are only
‘Shared’.

7
Software Information Scan to Folder Setup Tool for SMB (v1.0)

* Enter PC information
In the “Enter the information requested to register the address” window, a user is prompted to enter
information about the current PC. The information entered here is registered to the address book of
the MFP as an address.

Item Description
Name A name to be displayed in the address book.
The path to the shared folder.
(The name of destination folder which is created as default is shown.)
Destination folder
The user name on the current PC.
Username (The displayed user name is the one used to log in to the current PC.)
The password corresponding to the user name being used to log in to the
Password
current PC. (Optional)

* A host name or a destination folder name can include 2-byte characters, but only supported MFP models can process it
correctly. (For the models supporting 2-byte characters in host or destination folder names, see Limitations section.)

2.2.2. Select an existing folder

A user can select an already shared folder on the PC, instead of creating a new folder on the
desktop.

8
Software Information Scan to Folder Setup Tool for SMB (v1.0)

After entering the Name, select an existing folder or created a new folder, enter the credentials of
your computer. You will have successfully configured a destination to scan on your MFP.

You are then prompted to add the new address to the One Touch Key, select Yes

9
Software Information Scan to Folder Setup Tool for SMB (v1.0)

Choose the number you wish to add the One Touch on the MFP and click Submit. Click Finish to close
off the SMB Tool Utility or if you wish to create another destination then please start over.

10
Software Information Scan to Folder Setup Tool for SMB (v1.0)

3. Supported Models
All models (later than Saturn) which have SMB sending feature.
4. Limitations
Models supporting 2-byte characters
The following models support 2-byte characters when adding a host name or a destination folder name.
For non-supported models, please use 1-byte characters. If 2-byte characters are used with non-
supported models, a host name or destination folder name will not be set or displayed correctly.

Tomcat3 TASKalfa 4012i, TASKalfa 3212i

Matsuri2 ECOSYS M4132idn, TASKalfa 2510i/ECOSYS M4125idn/P-2540i MFP, TASKalfa
2520i
Hanabi2 ECOSYS M8130cidn, TASKalfa 2460ci/ECOSYS M8124cidn/P-C2480i MFP,
TASKalfa 2470ci
Mebius E ECOSYS M6230cidn/P-C3062i MFP, ECOSYS M6630cidn/P-C3066i MFP,
ECOSYS M6235cidn/P-C3562i MFP, ECOSYS M6635cidn/P-C3566i MFP,
TASKalfa 351ci
Polaris E ECOSYS M3660idn, ECOSYS M3655idn, ECOSYS M3145dn, ECOSYS M3645dn,
ECOSYS M3145idn, ECOSYS M3645idn
Perseus2 TASKalfa 307ci, TASKalfa 357ci, TASKalfa 407ci

5. Contact
This Software Information was prepared by Software Development Department at KYOCERA
Document Solutions Inc. If you have any questions or comments, please contact your local branch.

11