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Routing Slip

This document outlines the routing slip and approval process for all procurement modes at the Camarines Sur Treatment and Rehabilitation Center. It involves 25 steps, beginning with the end user preparing a purchase request and supporting documents, which are then reviewed and approved by various divisions. Key steps include assigning a control number, certifying fund availability, BAC review and recommending the procurement mode, advertising the request for quotation, canvassing and awarding suppliers, issuing a purchase order, goods receipt and inspection, voucher processing, and payment. The detailed process aims to ensure all procurement is properly reviewed and approved according to established guidelines.

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Maria Avegail Balane Estrada
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174 views1 page

Routing Slip

This document outlines the routing slip and approval process for all procurement modes at the Camarines Sur Treatment and Rehabilitation Center. It involves 25 steps, beginning with the end user preparing a purchase request and supporting documents, which are then reviewed and approved by various divisions. Key steps include assigning a control number, certifying fund availability, BAC review and recommending the procurement mode, advertising the request for quotation, canvassing and awarding suppliers, issuing a purchase order, goods receipt and inspection, voucher processing, and payment. The detailed process aims to ensure all procurement is properly reviewed and approved according to established guidelines.

Uploaded by

Maria Avegail Balane Estrada
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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Republic of the Philippines

DEPARTMENT OF HEALTH
CAMARINES SUR TREATMENT AND REHABILITATION CENTER
Pamukid, San Fernando, Camarines Sur 4415
Email Address: [email protected]

CONTROL NO. _____________________________

ROUTING SLIP
FOR ALL MODES OF PROCUREMENT
OFFICE DATE/TIME DATE/TIME
ACTION TAKEN REMARKS/SIGNATURE
RESPONSIBLE RECEIVED RELEASED
1. End user Prepares Purchase Request with supporting
documents(with specifications, designs,picture, etc.)
2. HIMS
Assigns control number in the routing slip
3. Division Chief of Recommends approval of PR/Checks the completeness of
End User supporting documents (Note: if incomplete, return to end-
user)
a. Certifies availability of funds
4. Budget Office
b. Verifies if included in the APP, assigns PR
no._________________dtd _________
5. Chief of Hospital II Reviews and approves/disapproves Purchase Request
(Note:if disapproved, HIMS shall return PR to end-user)
6. BAC Recommends mode of procurement

7. Chief of Hospital II Reviews and approves/disapproves BAC Resolution


(Note: If disapproved, BAC return the documents to end-
user)
Receives approved BAC Resolution
8. BAC Secretariat/ a. Prepares Request for Quotation
Procurement b. Post at PhilGelps, Website, Conspicuous Places
c. BAC Chairman to
sign RFQ
a. Distributes RFQ
9. Canvasser
b. Collects fully accomplished RFQ from suppliers
Opens Request for Quotation, signs Abstract of
10. BAC Canvass and recommends award/failure of
bidding
NAME OF SUPPLIER
(please indicate in the
space provided)
Prepares Purchase Order and attached
supporting documents, reviews and initials in the
11. Procurement PO no. ______________________ dtd
____________________
12.Division Chief of
End-User Signs ORS/BUR
13. Budget Office Records in the Registry/Signs ORS/BUR
14. Accounting Pre-audit PR and supporting documents/ attach
Office list of supporting documents per COA Circular
2012-001
15. Chief of Hospital
II Approves Purchase Order
a. Receives approved PO
b. Receives PO to concerned supplier
16. Procurement
c. Photocopied perfected PO and submits copy to
COA and Materials Management Section
17. Materials a. Receives delivery
Management b. Prepares Notice of Delivery to end-user, COA and
Section Inspection Committee
18. Inspection
Committee/Materials a. Inspects, prepares and signs Inspection and
Management Section
Acceptance Report

19. Inspection b. Assigns IAR no. __________________ dtd


Committee _________________, signs in the acceptance
column and prepares voucher
20. Accounting
Section Assigns DV no., reviews and Signs DV
21. Budget Office Reviews in their List of PO/indicates Obligation
number in DV
22. Chief of Hospital
II approves DV
23. Cashier Section Prepares check/LDDAP, signs Check or LDDAP
24. Chief of Hospital
II Countersigns check /LDDAP
a. Releases check to supplier/ let supplier sign in
DV for receipt of payment
25. Cashier Section
b. Detaches routing slip and submit to HIMS
c. Submits paid DVs with corresponding report to
the Accounting Section
26. HIMS Files routing slips and prepares report

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