SAP Document and Reporting

Compliance, invoicing option for

Brazil (nota fiscal eletrônica)
Globalization Services, SAP

September, 2022

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Legal Disclaimer

The information in this presentation is confidential and proprietary to SAP and may not be disclosed without the
permission of SAP. This presentation is not subject to your license agreement or any other service or subscription
agreement with SAP. SAP has no obligation to pursue any course of business outlined in this document or any related
presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation
and SAP's strategy and possible future developments, products and or platforms directions and functionality are all
subject to change and may be changed by SAP at any time for any reason without notice. The information in this
document is not a commitment, promise or legal obligation to deliver any material, code or functionality. This document
is provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of
merchantability, fitness for a particular purpose, or non-infringement. This document is for informational purposes and
may not be incorporated into a contract. SAP assumes no responsibility for errors or omissions in this document, except
if such damages were caused by SAP´s willful misconduct or gross negligence.

All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ
materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements,
which speak only as of their dates, and they should not be relied upon in making purchasing decisions.

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Nota Fiscal Eletrônica in
Brazil
Regulatory Background

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Regulatory Background

▪ Every commercial transaction involving goods in Brazil

requires a document called nota fiscal eletrônica (NF-e)
which is considered an invoice;

▪ Before goods shipment, supplier must authorize the NF-e

in tax authority systems;

▪ After getting NF-e authorized, it is sent to buyer;

▪ Buyer must do several checks to make sure NF-e is

correct to post in ERP.

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Solution Overview

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Solution Overview

▪ SAP standard solution – cloud strategy

▪ Issuance and automatic receipt of electronic documents (nota fiscal)

▪ SAP ECC & S/4HANA native integration

▪ SaaS – Software as a Service

▪ Operation and maintenance are SAP’s responsibility

▪ Part of global solution SAP Document and Reporting Compliance (SAP DRC)

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Benefits
▪ Licensing
– Subscription model per number of
▪ Maintenance documents processed
– Legal changes updates
– New functionalities
– Bugs fixing ▪ Infrastructure
– Infrastructure reduction
– Physical space reduction
– Scalability
▪ Legal Compliance
– NF-e Authorization
– NF-e Status Check ▪ Gains
– Manifestação do – Efficient operation
Destinatário – Purchasing Process: manual
error reduction, automation of
repetitive tasks
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Why SAP?

▪ SAP standard solution ▪ Customer References

▪ Native integration to SAP backend

systems
▪ Development team at SAP Labs Latin
America
▪ Global standard support
▪ Valued ecosystem of service partners

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 Akzo Nobel uses a cloud solution to simplify its complex invoice
billing process.

With the SAP® Document Compliance solution, outbound invoicing option for Brazil (nota fiscal
eletrônica), Akzo Nobel was able to:
• Streamline its on-premise infrastructure, replacing more than four system instances and 13 servers
with a single solution
• Reduce the number of incident cases by 60% without partner involvement
• Improve data management and transparency throughout the system
PUBLIC | 78954enUS (21/10) © 2021 SAP SE or an SAP affiliate company.

• Facilitate business processes such as file storage, correction letters, and error handling
• Provide greater autonomy to users, reducing costs and maintenance workload

“The outbound invoicing option for SAP Document Compliance massively simplified our
invoice billing process. We transferred 100% of this process from a complex, high-
maintenance, on-premise landscape to a streamlined and reliable cloud architecture.”
sap.com/terms-of-use

Ricardo Santos, Business Information Manager for Americas, Akzo Nobel N.V.

Picture Credit | Akzo Nobel N.V., Amsterdam, The Netherlands. Used with permission.

Akzo Nobel N.V. Industry Employees Revenue Featured Solutions and Services
Amsterdam, The Consumer 32,200 €8.53 billion SAP Document Compliance, outbound
Netherlands products invoicing option for Brazil (nota fiscal
www.akzonobel.com eletrônica)

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 Overview Business Process Flow – Standard Flow

Government WS

Digital Signature

PO Match
NF Data Inbound Delivery
Authorization NF-e Simulation Material Document

Events Invoice Document

NF-e Logistic Process
CT-e NF-e
NFS-e NF-e Status
ERP Postings
NF-e Service
Receivers Ack.
SAP S/4HANA Receivers Ack.
SAP ERP SAP S/4HANA
SAP ERP
SAP Document and
Reporting Compliance,
Supplier Buyer
(outbound) outbound & inbound
(inbound)
invoicing option for
Brazil
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Architecture

Authorization

REST Events SOAP

Monitor eDocument Government
NF-e Cockpit Status

Outbound NF-e, Inbound NF-e, CT-e Storage

CT-e & NFS-e Outbound NF3-e

SAP DRC NF-e

S/4HANA or ECC SAP Business

Technology
Platform

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Solution Architecture – SAP Document and Reporting Compliance

Legal Real MM returned

SD Del GI SD Bill FI IS-U Nota Fiscal
Suite Reports Estate invoice

SAP Document
and Reporting Chile Peru Hungary Italy … Brazil
Compliance

SAP Business
Technology
SAP Document
Digital
Platform SAP
Peruvian Fattura … and Reporting
Compliance NF-e
Integration DTE EKAER Compliance
UBL PA Platform
Suite Brazil

Tax Authority
SII SUNAT NAVI SII … SEFAZ

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 Scope - Outbound

NF-e & CT-e NFS-e SP & RJ MDF-e*

▪ Authorization ▪ Authorization
▪ Authorization
▪ Events:
▪ Cancellation ▪ Cancellation
▪ Closing
▪ CC-e
▪ Substitution ▪ Cancellation
▪ Skipping ▪ Addition of Driver
▪ XML Download
▪ XML Download ▪ DF-e Inclusion
▪ Document Status Query
▪ Document Status Query ▪ Payment Operation
▪ Service Status Query ▪ Transport Confirmation
▪ Service Status Query
▪ XML Storage ▪ Transport Payment Change
▪ SVC *only messaging system provided, no ERP solution

▪ B2B NFS-e Partner Enablement

NF3-e (specific IS-Utilities
▪ XML Storage for other cities
solution)
▪ Inbound Receipt Simple
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 Scope – Inbound Automation

▪ Processes:
▪ XML Receipt via RFC
▪ Basic
▪ Digital Signature Check
▪ Normal Purchasing
▪ NF-e Authorization Check ▪ Stock Transfer
▪ PO Association ▪ Subcontracting

▪ Invoice Simulation ▪ Consignment

▪ Future Delivery
▪ Vendor Notification
▪ Returnable Package
▪ DANFE Simulation ▪ CT-e & CT-e OS (Basic/Flex)
▪ Logistic Monitor ▪ Framework for customized process

▪ Gate Monitor ▪ Event NF-e/CT-e:

▪ Cancellation
▪ Automatic MIGO & MIRO
▪ CC-e
▪ Manifestação do Destinatário
▪ Event CT-e:
▪ CT-e Disagreement

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 This slide reflects the current state
Roadmap S/4HANA OP | ECC of planning and may be changed by
SAP at any time without notice.

Check our roadmap published in Road Map Explorer (RME)

https://roadmaps.sap.com/welcome > Look for “SAP Document and Reporting Compliance”

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Migration Project
Timeline depends on the points below, it might take 3-6 months:

▪ Implementation/ERP Prerequisites Phase

▪ Outbound & Inbound: depending on the ERP release, the volume of SAP Notes to be implemented is really high. From
previous experiences, this is the main pain point and delays project timelines. Recommended expert BASIS and ABAP
consultants

▪ Configuration Phase
▪ Outbound: few customizing, low effort
▪ Inbound: considerable customizing. Point of attention for Z developments.

▪ Testing Phase
▪ Outbound & Inbound: must test all business scenarios.

▪ Historical data (XML)

▪ Recommended to move to local database/external repository
▪ It is possible to upload the documents in cloud solution but it will be charged accordingly

▪ Consultants skills: BASIS, ABAP, NFE MM & NFE SD

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Information from learning about the solution until using it

Learn Install Customize Use

▪ SAP Document and Reporting Compliance, outbound invoicing option for Brazil (nota fiscal eletrônica)

▪ https://help.sap.com/viewer/product/SLH_NFe/Cloud/en-US

▪ SAP Document and Reporting Compliance, inbound invoicing option for Brazil (nota fiscal eletrônica)

▪ https://help.sap.com/viewer/product/DC_NFe/Cloud/en-US

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 DEMO

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Thank you.
Globalization Services - Product Management
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any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation,
and SAP SE’s or its affiliated companies’ strategy and possible future developments, products, and/or platforms, directions, and
functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason
without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or
functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ
materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, and they
should not be relied upon in making purchasing decisions.
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