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Excel Command

The document provides a summary of the top 10 commands in Excel: 1. VLOOKUP allows users to fetch data from one worksheet or workbook to another based on a lookup value. 2. IF condition allows users to perform logical tests and return one value if the test is true and another if it is false. 3. CONCATENATE combines two or more values from different cells into one cell. 4. COUNT counts only numerical values in a range while COUNTA counts all values including text. 5. COUNTIF counts values based on a specified criteria or condition. 6. LEN returns the number of characters in a cell. 7. ABS converts

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83 views

Excel Command

The document provides a summary of the top 10 commands in Excel: 1. VLOOKUP allows users to fetch data from one worksheet or workbook to another based on a lookup value. 2. IF condition allows users to perform logical tests and return one value if the test is true and another if it is false. 3. CONCATENATE combines two or more values from different cells into one cell. 4. COUNT counts only numerical values in a range while COUNTA counts all values including text. 5. COUNTIF counts values based on a specified criteria or condition. 6. LEN returns the number of characters in a cell. 7. ABS converts

Uploaded by

mary joy Panama
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Excel Command

Excel Commands

Article byJeevan A Y

Reviewed byDheeraj Vaidya, CFA, FRM

List of Top 10 Commands in Excel


Whether in engineering, medicine, chemistry, or any field, an Excel
spreadsheet is the common tool for data maintenance. Some of them
use it to maintain their database and others use this tool as a weapon
to turn fortune for the respective companies they are working on. So,
you, too, can turn things around for yourself by learning some of the
most useful Excel commands.
Table of contents

 List of Top 10 Commands in Excel


o #1 VLOOKUP Function to Fetch Data
o #2 IF Condition to Do Logical Test

o #3 CONCATENATE Function to Combine Two or More


Values
o #4 Count Only Numerical Values
o #5 Count All Values

o #6 Count Based on Condition


o #7 Count Number of Characters in the Cell

o #8 Convert Negative Value to Positive Value


o #9 Convert All Characters to UPPERCASE Values
o #10 Find Maximum and Minimum Values
o Things to Remember
o Recommended Articles

You can download this Commands in Excel Template here – Commands in Excel
Template

#1 VLOOKUP Function to Fetch Data


The data in multiple sheets are common in many offices, but fetching
the data from one worksheet to another and from one workbook to
another is a challenge for beginners in Excel.

If you have struggled to fetch the data, VLOOKUP will help you bring


the data. For example, assume you have two tables below.

In table 1, we have the subject list and their respective scores, and in
table 2, we have some subject names, but we do not have scores for
them. So, using these subject names in table 2, we need to fetch the
data from table 1.

1. First, let us open the VLOOKUP function in the E2 cell.


2. Then, select the LOOKUP value as a D3 cell.

3. Next, we must select the table array as A3 to B8 and press


the F4 key to make them an absolute reference.
4. Column Index Number is from the selected table array from
which column you need to fetch the data. So, in this case,
from the second column, we need to bring the data.

5. For the last argument range, LOOKUP, we must select


“FALSE” as the option, or else we can enter “0.”
6. Close the bracket and press the “Enter” key to get the score
of “Sub 4.” Also, copy the formula and paste it to the below
cell.

You have learned a formula to fetch values from different tables


based on a LOOKUP value.

#2 IF Condition to Do Logical Test


The Excel IF condition can be your friend in many situations because of
its ability to conduct logical tests. For example, assume you want to
test the scores of students and give the result. Below is the data for
your reference.

In the above table, we have students’ scores from the examination. So


we need to arrive at the result as either “PASS” or “FAIL” based on
these scores. So to reach these results criteria, if the score is >=35, the
result should be “PASS” or else “FAIL.”

 We must first open the IF condition in the C2 cell.

 The first argument is logical to test.So, in this example, we need


to do the logical test of whether the score is >=35, select the
score cell B2, and apply the logical test as B2 >= 35.
 The next argument is value if true. If the applied logical test is
“TRUE,” what is the value we need? If the logical test is “TRUE,”
we need the result as “Pass.”

 So, the final part is value if false.If the applied logical test is
“FALSE,” then we need the result as “Fail.”
 Now, close the bracket, and we also need to fill the formula to
the remaining cells.

So, students A and F scored less than 35. Therefore, the result has
arrived as “FAIL.”

#3 CONCATENATE Function to
Combine Two or More Values
If we want to combine two or more values from different cells, we can
use the CONCATENATE function in excel. For example, below is the
“First Name” list and “Last Name.”
 First, we need to open the CONCATENATE function in the C2 cell.

 For the first argument, “Text 1,“ select the “First Name” cell, and
for “Text 2,” choose the “Last Name” cell.
 Then,  we need to apply the formula to all the cells to get the full
name.

 If you want space as the “First Name” and “Last Name” separator,
we can use the space character in double-quotes after selecting
the first name.

#4 Count Only Numerical Values


If we want to count only numerical values from the range, you need
to use the COUNT function in Excel. Take a look at the below data.
From the above table, we need to count only numerical values. For
this, we can use the COUNT function.

The result of the COUNT function is 6. The total count of cells is 8, but
we have got the count of numerical values as 6. In cells A4 and A6, we
have text values, but in cell A8, we have date values. The Excel COUNT
function treats the date also as a numerical value only.

Note: “Date” and “Time” values are numerical values if the formatting


is correct. Otherwise, they will be treated as “text” values.

#5 Count All Values


If we want to count all the values in the range, we need to use the
COUNTA function. We will apply the COUNTA function for the same
data and see the count.

We got the count as 8 because the COUNTA function has counted all
the cell values.

Note: Both the COUNT and COUNTA functions ignore blank cells.

#6 Count Based on Condition


If we want to count based on condition, we can use the COUNTIF
function. For example, look at the below data.

From this “City List,” if we want to count how many times “Bangalore”
city is mentioned, we must open the COUNTIF function.

The first argument is “RANGE,” so we need to select the range of


values from A2 to B9.
The second argument is “Criteria,” i.e., what you want to count, i.e.,
“Bangalore.

Bangalore has appeared three times in the range A2 to B9, so the


COUNTIF function returns 3 as the count.

#7 Count Number of Characters in


the Cell
If we want to count the number of characters in the cell, we need to
use the LEN function in excelel. The LEN function returns the number
of characters from the selected cell.

“Excel” has 5 characters, so the result is 5.

Note: Space is also considered as one character.

#8 Convert Negative Value to Positive


Value
If we have negative values and want to convert them to positive ones,
the ABS function can do it for us.
#9 Convert All Characters to
UPPERCASE Values
If we want to convert all the text values to UPPERCASE, we can use
the UPPER formula in excel.

And if we want to convert all the text values to LOWERCASE values,


then use the LOWER formula.

#10 Find Maximum and Minimum


Values
If we want to find maximum and minimum values, we may use MAX
and MIN functions in excel, respectively.

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