Introduction

to
OSH Management System
 Learning Objectives
 To enable the participants to:

- identify basic elements of an OSH

Management System ; and

- establish and implement proper

OSH Management System.
WHAT IS AN OSHMS?

A set of interrelated or interacting

elements to establish OSH policy
and objectives and to achieve
those objectives

MS 1722 : PART 2 : 2003

 WHAT IS THE AIM AN
OSHMS?
• To create a safe working environment
whilst achieving organisational goals in
the conduct of the day to day business
of the organisation.

• To enable an organisation to establish a

prevention system to safeguard the
working environment.
 OSHMS DEVELOPMENT

1999 2000
1996
OHSAS OHSAS
BS 8800 18001 18002

2005 2003
2001
MS 1722 MS 1722
PART 1 PART 2 ILO OSH
 OSH MS in the Market
Country Standards & Guidelines
United Kingdom British Standard on OH&S Management Systems - BS 8800:1996.

OHSAS 18001:1999 – Occupational Health & Safety Assessment Series.

International Labour Organisation (ILO) ILO Guidelines on OSH Management System – ILO-OSH 2001.

Issued by Standards Australia and Standards New Zealand — AS/NZS 4801,

Australia/New Zealand 4804:1997 on OHSMS general guidelines on principles, systems and
supporting techniques.
Issued by Health and Safety Organization (HSO), Victoria, widely referred to as
Victoria - Australia
Safety Management Achievement Programme (Safety Map).

Occupational Safety and Health Administration (OSHA), Federal Register,

United States of America
12/4/1988; Voluntary Protection Programmes (VPP).

American Industrial Hygiene Association (AIHA) OHSMS 96/3/26, released

occupational health and safety management system guidance document.

Malaysia OSH Management System MS:1722 – based on ILO-OSH 2001.

 OSHMS STANDARDS

 OHSAS 18001 : 1999 - Occupational Health and Safety

Management Systems – SPECIFICATION
 OHSAS 18002 : 2000 - Occupational Health and Safety
Management Systems – GUIDELINES for Implementation of
OHSAS 18001

 MS 1722 : PART 1 : 2005 - Occupational Health and Safety

Management Systems – Part 1 : REQUIREMENTS
 MS 1722 : Part 2 : 2003 - Occupational Health and Safety
Management Systems – Part 2 : GUIDELINES
 DEVELOPMENT OF STANDARDS

• OHSAS 18001 : 1999 - Developed by a group of

leading certification and standards bodies, and
published by the British Standards Institution (BSI).

• Comes into effect on 15 April 1999

• MS 1722 : PART 1 : 2005 – Developed by

Occupational Health and Safety Industry Standards
Committee (ISC) from Government agencies, NGOs,
Institutions of Higher Learning

• Comes into effect on 2005

 COMPARISON BETWEEN

MS 1722 : PART 1 OHSAS 18001

• A Malaysian Standard • A standard developed by a
• A standard on OSH MS group of national standards
• A standard that can be adopted bodies, accreditation bodies
by industries to implement their and certification bodies.
OSH MS • A standard on OSH MS
• A standard that can be used for • A standard that can be
certification adopted by industries to
implement their OSH MS
• A standard that can be used
for certification
 OSHMS BENEFITS

• Eliminate or minimize risks to employees

• Show evidence of systematic arrangements are in place to

carry out the OSH policy and Objective

• Improve conformance with legal requirements

• Improve employees attitude towards health and safety

• Continually improve OSH performance

 OSHMS & OSHA

NEW REGULATION UNDER OSHA

(DRAFT STAGE)

 Any employer of any of the

industries listed in the First
Schedule shall establish,
implement and maintain an
OSH–MS.
 OSHMS & OSHA

FIRST SCHEDULE
1. Any building operation or works of engineering construction in
which –
a)The project cost is more than 10 million ringgit and the sites
are located –
i) in the city center; or
ii) in a congested or high-density residential areas; or
ii) in an area where the safety of the public including
pedestrian and vehicular traffic, are at risk posed by
activities of work at the construction sites.
b)The project cost is more than 20 million ringgit.
 WHAT SOULD WE DO?

A management system to manage health and

safety with the same degree of expertise and
to the same standard as other business activities
so as to control risks and prevent harm to
people
 Principles of OSH MS

Tractive Power – Employer

(Commitment & Leadership)

Rotating Power – The Person

Responsible for OSH MS

Raising the level of OSH

Propulsive Power – MS in the Organisation
Employees (Participation
& Cooperation)
 Overview of OSH MS (MS1722)

 Developed by based on ILO-OSH 2001.

 ILO-OSH 2001 - Based on internationally agreed
principles defined by the ILO's tripartite constituents.
 This tripartite approach provides the strength,
flexibility and appropriate basis for the development
of a sustainable safety culture in the organization.
 Voluntary basis.
Overview of OSH MS (MS1722)
 ELEMENTS OF MS1722: PART 1

POLICY

Policy
1 OSH Policy
2 Employee Participation
 ELEMENTS OF MS1722: PART 1

OSH Policy
Employer shall prepare a written policy in consultation with
employees.
 Appropriate to the organization.
 Concise, easily understood, dated and endorsed by the
employer.
 Include commitment to comply with legal requirements.
 Communicated and readily accesible
 Continuously reviewed
 ELEMENTS OF MS1722: PART 1

OSH Policy
Principles of OSH in policy statement
 Working in safe & healthy condition
 Osh is everyone’s responsibility
 Osh is as important as quality, production & cost control
 Hazards will be identified & controlled
 Osh education will be ongoing
 Osh meeting & inspection will be held
 All accidents will be reported & investigated
 SAMPLE OSH POLICY

CSHO CONSTRUCTION SDN BHD emphasizes the importance of

Occupational Safety and Health aspects in its operations and
hereby committed to:
i. Provision of necessary resources and promotion of safety
and health awareness among the staff.
ii. Compliance to safety and health legislation and relevant
requirements.
iii. Continuous improvement of OSH practices and
Management System.
 ELEMENTS OF MS1722: PART 1

POLICY
Employee Participation
 Employees shall be consulted, informed and
trained.
 Participate actively in OSHMS
 Safety and Health Committee must be
established
 ELEMENTS OF MS1722: PART 1

ORGANISING

1 Responsibility & Accountability

Organising
2 Competence & Training

3 OSHMS Documentation

4 Communication
 ELEMENTS OF MS1722: PART 1

2. ORGANISING
2.1 Responsibility and Accountability
a) Allocate, define and document
responsibility and authority for
performance of OSHMS.
b) Appointment of Management Appointee
@ Representative
 ELEMENTS OF MS1722: PART 1

ORGANISING
Competence and Training
a) Personnel competency requirements
must be established.
b) Training shall be provided to increase
competency.
 ELEMENTS OF MS1722: PART 1

ORGANISING
OSH MS Documentation
a) Established and maintained.
b) Clearly written, periodically reviewed and
easily accesible.
c) Records shall be established –
identifiable, traceable and retention
period specified.
 OSHMS DOCUMENTS PYRAMID

POLICY,
L1 OBJECTIVE & MANUAL

L2 OPERATING PROCEDURE

L3 WORK INSTRUCTIONS

L4 FORMS AND RECORDS

 ELEMENTS OF MS1722: PART 1

ORGANISING
Communication
a) Procedure for receiving, documenting and
responding.
b) Process of internal communication are clearly
addressed.
c) Provide avenue to receive input and ideas from
employees.
 ELEMENTS OF MS1722: PART 1

PLANNING & IMPLEMENTATION

1 Initial Review
2 System Planning,
Development &
Planning &
Implementation
Implementation 3 OSH Objectives
4 Hazard Prevention
 ELEMENTS OF MS1722: PART 1

PLANNING & IMPLEMENTATION

Initial Review
a) Prior from setting-up the OSHMS.
b) Provide basis for the OSHMS.
c) Provide baseline to measure continuous
improvement.
 ELEMENTS OF MS1722: PART 1

PLANNING & IMPLEMENTATION

System Planning, Development &
Implementation
a) OSHMS must comply with the OSH policy,
legislation and standards.
b) Based on findings during initial review.
 ELEMENTS OF MS1722: PART 1

PLANNING & IMPLEMENTATION

OSH Objectives
a) Consistent with OSH policy and laws.
b) Appropriate to organization.
c) SMART (Specific, Measurable, Achievable,
Realistic, Traceable)
d) Documented and communicated
e) Periodically evaluated.
 ELEMENTS OF MS1722: PART 1

PLANNING & IMPLEMENTATION

OSH Objectives
a) Consistent with OSH policy and laws.
b) Appropriate to organization.
c) SMART (Specific, Measurable, Achievable,
Realistic, Traceable)
d) Documented and
communicated
a) Periodically evaluated.
 ELEMENTS OF MS1722: PART 1

PLANNING & IMPLEMENTATION

Hazard Prevention (4 sub elements)
1 Prevention and control measures.
2 Management of change.
3 Emergency prevention, preparedness and
response.
4 Operational Procedures (Procurement &
Contracting).
 ELEMENTS OF MS1722: PART 1

PLANNING & IMPLEMENTATION

Prevention & Control Measures
 HIRARC
 Hierarchy of controls (eliminate, substitute,
Isolation, minimise through engineering,
minimise through administration, PPE).
 According to laws and regulations.
 Including routine, non-routine activities and
facilities at workplace.
 ELEMENTS OF MS1722: PART 1

PLANNING & IMPLEMENTATION

Prevention & Control Measures
 Sources of Information
 Legislation and code of practice
 Industry or trade
association guide
 Process flow
 Roles & Responsibilities
 Materials purchased
EXAMPLE RISK MATRIX TABLE
RISK
HIRARC EXAMPLE
HIRARC EXAMPLE
HIRARC EXAMPLE
 ELEMENTS OF MS1722: PART 1

PLANNING & IMPLEMENTATION

Management of Change
a) Addresses OSH concerns when there is new
processes or operations (internal changes) or
changes in law or regulations (external
changes).
b) HIRARC must be conducted before changes
took place.
 ELEMENTS OF MS1722: PART 1

PLANNING & IMPLEMENTATION

Emergency Prevention, Preparedness and
Response
a) Procedure, plans and arrangements must
be established.
b) Cooperate with external emergency
services.
c) Periodically tested.
 ELEMENTS OF MS1722: PART 1

PLANNING & IMPLEMENTATION

Operation
Procurement
a) Compliance of OSH requirements is
incorporated at procurement stage.
Contracting
a) OSHMS requirements are imposed to the
contractors.
 ELEMENTS OF MS1722: PART 1

EVALUATION
1 Performance Monitoring &
Measurement
2 Investigation of Work-
Related Injuries, ill, Diseases
Evaluation
& Near Misses and Their
Impact on OSH Performance
3 Audit
4 Management Review
 ELEMENTS OF MS1722: PART 1

EVALUATION
Performance Monitoring & Measurement
a) Provision of KPI.
b) Provide feedback on OSH performance.
c) Active and reactive monitoring e.g. statistics.
d) Basis of improvement for HIRARC system.
 ELEMENTS OF MS1722: PART 1

EVALUATION
Investigation of injuries, disabilities, ill health,
diseases and near misses

a) Notification and reporting to authorities

b) Investigation procedure
c) Resolution of Safety and
Health committee
a) Corrective actions
 ELEMENTS OF MS1722: PART 1

EVALUATION
Audit
a) Periodic exercise to determine implementation
of OSHMS.
b) Audit procedure and
program
a) Results communicated for
corrective actions.
 ELEMENTS OF MS1722: PART 1

EVALUATION
Management Review
a) Review suitability, adequacy and effectiveness
of OSHMS
b) Chaired by Top Management
c) Conducted periodically
d) Resolution documented and measures
adopted for improvement.
 ELEMENTS OF MS1722: PART 1

ACTION FOR IMPROVEMENT

1 Preventive &
Corrective Action
2 Continual
Action for Improvement
Improvement
 ELEMENTS OF MS1722: PART 1

ACTION FOR IMPROVEMENT

Preventive and Corrective Action
a) Through performance monitoring and
measurement, audit or management review
b) Actions adopted in response to, or in
anticipation of, system breakdowns or high
hazard/risk events.
 ELEMENTS OF MS1722: PART 1

ACTION FOR IMPROVEMENT

Continual Improvement
a) Ongoing improvement of OSHMS.
b) Measurable improvement is only attainable
if measurable OSH objectives are chosen.
c) May mean reduction in injury rates or
meeting objectives.
d) Requires that the organisation collects
suitable performance data.
Developing an OSH MS
 CERTIFICATION STAGE

APPLICATION

DOCUMENTATION
AUDIT

INITIAL
AUDIT

APPROVAL COMPLIANCE
AUDIT

SURVEILLANCE
AUDIT
 REVIEWING EXISTING OSHMS

1. Recommended after six months of

implementation.
2. Committee is to monitor the progress.
3. Check implementation according to plan.
4. Verify problems in complying to the system
requirements.
5. Monitor achievement of OSH program
objectives.
 REVIEWING EXISTING OSHMS

6. Reviews and revisions should occur on an

ongoing basis and as when the need arise,
include:
a) Changes in the workplace that may affect health
or safety.
b) Review the program when new hazards are
discovered.
c) Problems identified through inspections, concerns,
audits, and investigations.
d) Better ways of doing the job are identified
END