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Integrated Software Application 1

The document provides information on using Microsoft Word software, including: - Opening and saving documents, and managing folders to store documents. The quick access toolbar, tabs, ribbons, and other interface elements are described. - Formatting options for text like fonts, sizes, colors, alignment, indents, and spacing. Adding lists, adjusting page layout, and formatting paragraphs, tables and charts. - Keyboard shortcuts for common commands like copy, paste, bold, italics. - The importance of MS Word for business uses such as labels, forms, templates, and standardized documents.

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Nicolle Lanit
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3K views5 pages

Integrated Software Application 1

The document provides information on using Microsoft Word software, including: - Opening and saving documents, and managing folders to store documents. The quick access toolbar, tabs, ribbons, and other interface elements are described. - Formatting options for text like fonts, sizes, colors, alignment, indents, and spacing. Adding lists, adjusting page layout, and formatting paragraphs, tables and charts. - Keyboard shortcuts for common commands like copy, paste, bold, italics. - The importance of MS Word for business uses such as labels, forms, templates, and standardized documents.

Uploaded by

Nicolle Lanit
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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INTEGRATED SOFTWARE APPLICATION

I. STARTING MICROSOFT WORD APPLICATION


Opening a blank or new document to make a file in MS Word
 Desktop
 Search
DIFFERENT PARTS AND FUNCTION OF MICROSOFT WORD
QUICK ACCESS TOOLBAR- enables you to save your file, undo mistakes and redo in just one
click.
TITLE BAR- shows the file name after being saved in order for the maker to easily find the file.
MINIMIZE, MAXIMIZE AND EXIT- allows you to lessen and enlarge the size of the window seen
(minimize; lessen, maximize; enlarge) and close the file you have opened.
TABS/RIBBON TABS- is where the main function of the MS Word.
1. FILE TAB- used for saving, opening new document, viewing the history of MS Word files,
printing and can be used to find templates of files.
2. HOME TAB- used for fonts, font style, color, style of the text, bullets and numbers,
borders, margins. The tab for typing needs.
3. INSERT TAB- used to insert shapes, clipart, pictures, tables and Word art, mathematical
equations and symbols, textbox. The tab for other additional information that a file may
need for expressing.
4. PAGE LAYOUT TAB- used to customized the overview format of your text like the size of
the paper, columns, orientation of landscape or portrait, the margins.
5. REFERENCES TAB- used for research purposes so that a researcher might have an easy
access creating his bibliography, footnotes, table of contents.
6. MAILINGS TAB- used for sending a document to multiple recipients. Used for mailing
purposes.
7. REVIEW TAB- used for grammars, word translation to another language, word counts
and spellings. Specialize for correction of the data encoded.
8. VIEW TAB- used on how you want to see your document, you can enable rulers and
gridlines, zoom pages.
RIBBON- where your options of editing located. The entire horizontal part under your ribbon
tabs is the ribbon.
CATEGORY GROUPS- are the labels above your ribbon.
SCROLL BAR- used to navigate the workspace vertically (up and down).
WORKSPACE- is where all your data is encoded.
RULER- horizontal and vertical rulers.
STATUS BAR- lets you see how many words you have already encoded in the MS Word, how
many pages you are using and what language denomination you are using.
DOCUMENT VIEW BUTTON- allows you to choose on how to view your file.
ZOOM CONTROL- allows you to zoom in or out of the workspace in your comfort.

DIFFERENT SHOTCUT KEYS


Control A- Select All
Control B- Bold
Control C- Copy
Control E- Center Align
Control F- Find
Control I- Italic
Control J- Justify
Control K- Hyperlink
Control L- Left Align
Control N- New document
Control O- Open another document
Control P- Print
Control R- Right Align
Control S- Save
Control U- Underline
Control V- Paste
Control X- Cut
Control Y- Redo
Control Z- Undo

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II. CREATING FOLDER SAVING DOCUMENT AND MANAGING FOLDER
CREATING AND OPENING DOCUMENTS
Word files are called documents.
TEXT BASICS- learn how to add, delete, move, cut, copy and paste texts.
FORMATTING TEXTS- learn how to change font size, color, and text alignment.
INDENTS AND TABS- learn how to use tab selector and horizontal ruler to set tabs and indents.
LINE AND PARAGRAPH SPACING- learn how to modify line and paragraph spacing in your
documents.
LISTS- learn how to add and modify bulleted and numbered lists.
PAGE LAYOUT- learn how to modify page orientation, margins and size.
SAVING AND SHARING DOCUMENTS
MANAGING FOLDERS
1. CREATE FOLDERS- go to file explorer.
2. GO TO DOCUMENTS
3. SELECT NEW FOLDER
4. NAME THE FOLDER
5. SORT OUT THE FILES
TIPS ON HOW TO MANAGE FOLDERS
 Skip the Desktop
 Skip the Downloads
 File things immediately
 Sort everything once a week
 Use descriptive names
 Search is powerful
 Don’t use too many folders.

LOCATE AND OPEN EXISTING DOCUMENTS


WAYS TO LOCATE DOCUMENTS
 FILE EXPLORER- using the window’s file explorer research tool, you can just type the file
you are looking for.

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 WINDOW SEARCH DIALOGUE BOX- by clicking windows plus S, the search dialogue box
will appear. When you move the cursor to a file, the options to open its file location or
copy the path will appear.
IMPORTANCE OF MS WORD IN BUSINESS OPERATION
 LABELS AND MAILING- manage outgoing correspondence. Use to create a letter and
send the letter to all of your customer.
 CREATE DOCUMENTS AND FORMS- use to create any kind of business document
(reports, presentation, proposals, plans, agendas etc.). Enables you to add more data
visualization like charts and graphs for your document.
 SAVES TIME AND ENVIRONMENT- easy to save documents and you don’t need to print
it, saving you from using paper and thus helping in saving the planet.
 TEMPLATES ARE ALREADY AVAILABLE- many templates can be found in word for
business cards, flyers, resume, reports that can be used to save time.
 BUILD BRANCHING-if you want your company to use a standardized letter or report
format, you can design one and save it as a template.

III. DOCUMENTS FORMATTING


Documents have both form and content.
CONTENT- the information in the document; the message sent by the text, images and videos.
FORM- anything to do with how the document looks; font size and type, colors, margins, line
spacing, paragraph length, and so forth. FORMATTING is a verb that means to adjust the
form of, it includes any changes that you make that aren’t related to the message itself.
 FONT- it is a design for a set of characters. It is the combination of typeface and other
qualities such as size, pitch, and spacing. Different sizes, italic, bold and so on.
 ORIENTATION- refers to the direction in which a document is displayed. Portrait
(vertical), and landscape (horizontal).
 SIZE
 MARGIN- the space between the text and the edge of your document.
 TABS- paragraph formatting feature used to align text
 INDENT- sets the distance between the left and right margins. It’s also used in bullets
and numbering to ensure that the text lines up properly.
1. LEFT INDENT- controls the space between the paragraph and the left margin.
2. RIGHT INDENT- right margin and has a marker on its own.

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3. FIRST LINE INDENT- used to indent the first line of a paragraph or of every
paragraph.
4. HANGING INDENT- controls how the text of a paragraph lines up underneath the
first line.
FORMATTING PARAGRAPHS, CHARTS AND TABLE, BORDERS AND SHADING
PARAGRAPH FORMATTING lets you control the appearance of individual paragraphs. It is
applied to an entire paragraph.
PARAGRAPH ALIGNMENT- determines how the lines in a paragraph appear in relation to the left
and right margins.
 Ctrl L- Left Align. Starts each line of text at the left margin. The right edge of each line is
uneven or ragged.
 Ctrl R- Right Align. Starts each line of a text at right margin. The left edge of each line is
ragged. Right-aligned text are often used for page numbering in a header of footer.
 Ctrl E- Center. Aligns each line of text between the left and right margins.
 Ctrl J- Justify. Adds space between characters in a line so that the line starts at the left
margin and always ends at the right margin. The text is not ragged at either margin.
Justified text has a neat appearance and is often used in professional publications,
newsletters, and formal business letters.
LINE AND PARAGRAPH SPACING

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