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This document discusses using Excel as a database and contains questions and answers about key database concepts. It covers topics like records and fields, filtering and sorting data, using forms and validation, and the utility of pivot tables. Questions include multiple choice, true/false, and application-based questions testing the understanding of features like advanced filtering, removing duplicates, restricting data entry, and viewing specific records. Definitions and explanations of database terms are also provided.

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Pooja Gumber Pavani Gumber
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2K views3 pages

Q. Ans.

This document discusses using Excel as a database and contains questions and answers about key database concepts. It covers topics like records and fields, filtering and sorting data, using forms and validation, and the utility of pivot tables. Questions include multiple choice, true/false, and application-based questions testing the understanding of features like advanced filtering, removing duplicates, restricting data entry, and viewing specific records. Definitions and explanations of database terms are also provided.

Uploaded by

Pooja Gumber Pavani Gumber
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Solved Exercise

Chapter 2
Using Excel As a Database
Class VII
Section - A

A. Fill in the blanks:

1. A database helps the user to organize retrieve, sort and edit data as needed.
2. A form window or a screen that contain numerous fields or spaces to enter, modify, and
view one record at a time.
3. Field Name is a column label for the field in a database.
4. To restrict the type of data and values while entering data in cell, use Data Validation option.
5. To search for a record with specific value, click on the Criteria button in a form.
6. PivotTable provide an easy way to present the data in a summarised way.

B. True / False:

1. Records refer to the rows in the database. True


2. Field names can be duplicated in the database. False
3. You can sort the data only on one field. False
4. Field represents a column in the database. True
5. Subtotal values in the database are calculated with count function. False
6. In a database, one cannot rearrange the data as per the need. False
7. Conditional Formatting sets a cells format according to the condition that you specify. True

C. Application based questions:

1. Kanika is a chartered Accountant. She looks after the accounts of various companies and
keeps their records in Microsoft Excel. She does not have any idea on how to view only
those records that she wants to see. Suggest the feature of Microsoft Excel, using which
she can perform this task.
Ans. She can use Filter or Advanced Filter option for viewing desired records.
2. Varun is maintaining the mark sheet of his class in Microsoft Excel. The teacher has asked
him to restrict the marks entries between 1 and 100 in all the subjects. Which feature of
Microsoft Excel should Varun use in order to accomplish the task?
Ans. Varun should use Data Validation feature to restrict the marks entries between 1 and
100.

Section – B

A. Multiple Choice Questions:

1. Which among the following features is used to filter the data in multiple fields using
specified criteria?
a) Advanced Filter 
b) Criteria
c) Sorting
2. Which button under Data tab is used to remove duplicate value from one or more columns?

Ch.- 2 Using Excel As a Database Q. Ans. Prepared By Shiv Page No. 1


a) Remove
b) Remove data
c) Remove duplicates 
3. Which feature in database provides an easy way to enter, modify, and view one record at a
time?
a) From 
b) Adding Subtotal
c) Filter
4. Which feature helps you to display only those records that meet the specified criteria?
a) Data Validation
b) Sort
c) Filter 
5. Which feature allows us to arrange the given data according to a particular field either in an
ascending or descending order?
a) Data From
b) Filter
c) Sort 

B. Answer the question Answers.

1. Describe the term database?


Ans. It is a collection of information related to a particular object, maintaining addresses and
phone numbers, a list of library books, keeping students’ record pertaining to academic and
co-curricular achievements, keeping employees’ information, etc. It helps the user to
organize, retrieve, sort and edit data as a requirement.
2. What is the utility of a Form in a database?
Ans. A Form is a window that contains numerous fields to enter, modify, and view one
record at a time easily and fastly. When we enter information into a form, the data gets
saved directly in the database.
3. What is the use of the Sorting feature in Excel?
Ans. The Sorting feature in Excel is used for arranging the data in ascending or descending
order. In a worksheet, data can be sorted in rows on the basis of text, numbers, or dates.
Once the data is organized, it becomes easy to work on it.
4. How is filter useful?
Ans. The filter feature is one of the interesting features of Excel which helps us to display
only those records that meet the specified criteria and hide rest of the record.
5. What is a Pivot Table? Describe its utility.
Ans. Pivot table is a powerful tool for consolidating summarising and presenting the data.
Utility of Pivot Table:
i) Querying large amounts of data in many user-friendly ways.
ii) Filtering, sorting, grouping, and conditionally formatting the most useful and
interesting subset of data enabling us to focus on just the information we
want.

6. How is Advanced Filter different from Filter?


Ans. Advanced filter is used to filter the data in multiple fields using specified criteria, to
copy the filtered records to a different location, or to find unique record while filter is used

Ch.- 2 Using Excel As a Database Q. Ans. Prepared By Shiv Page No. 2


to display only those records that meet the specified criteria on single field and hide rest of
the data.
7. State the difference between a Field and Record
Ans. Field: A column within a database that contains only similar type of data is called Field.
For example, Roll Number, Name of Student, Address are different fields.
Records: A row in a database is called a Record that consists of the information about one
person or one object. For example, Roll Number-15, Name of student- Anju and Address –
Civil lines Delhi of one student, form a record.

Ch.- 2 Using Excel As a Database Q. Ans. Prepared By Shiv Page No. 3

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