Fatoum Strategy Management Office and Org.

Transformation Execution Project Plan

Project Duration- August 2022- July 2023

Tasks Activities Responsible Start Date End Date RAG

Caladium
Project Kick-off Document and Execute LoE for Implementation Support Phase 11-Aug 11-Aug
Conduct Kick Off Meeting with Client Caladium 16-Aug 16-Aug

Support the recruitment of key operation staff;

Avenu/Caladium 04-Aug 01-Sep
Finance Lead
Support Recruitment of Key Personnel
Technical Support professional
Human Resource Assistant 31-Aug 01-Sep
Draft and share revised employment letters to all staff Caladium 22-Aug 26-Aug

Obtain sign-off on policies and processess Obtain MD sign-of on all policies and processes Caladium/Fatoum MD
19-Aug 19-Aug
Facilitate the migration from Gmail to Office365 email & conduct
Communication/Branding/Tech Support staff usability training
Caladium 15-Aug 29-Aug
Conduct Change Management Training for Lagos Office 05-Sep 07-Sep
Change Management Caladium
Conduct Change Management Training for Kano 12-Sep 14-Sep
Develop Strategy Management Framework Caladium 05-Sep 20-Sep
Constitute and Inaugurate Strategy Execution Committee Caladium 05-Sep 10-Sep
Set-up of Strategic Management Office
Review and Align the Technical Consultants Deliverables Caladium 16-Sep 16-Sep
Obtain Client sign-off Caladium 19-Sep 19-Sep
Develop Strategy Initiative Reporting Dashboard(SIRD) for
adoption 22-Aug 19-Sep
Manage corporate strategy awareness Caladium 19-Sep 30-Sep
Automate Strategy Initiative Reporting Dashboard 01-Oct 05-Oct
Strategy Execution and Monitoring Manage monthly strategic reporting meetings Monthly
Review SIRD Caladium 10-Oct 10-Oct
Create monthly reporting templates
Caladium November December
Conduct staff training on KPIs and Performance Objectives
Obtain Client sign-off Caladium 17-Oct
Develop functional budget / and budget templates 20-Oct 07-Nov
Document budget management and implementation policy
08-Nov 23-Nov
Develop and implement budget control frameworks
Conduct budget training and awareness session for staff Finance Consultant/
Lagos/Kano Caladium 25-Nov 25-Nov
Budget Implementation and Performace
November
Develop Corporate Budget interacting with various departments
Track budget performance Monthly
Review budget and budget performance reports Caladium 10-Dec 10-Dec
Obtain Client sign-off Caladium 14-Nov
Conduct organizational wide appraisal interacting with all
functional departments Caladium Quarterly
Performance Management
Prepare Continous Improvement Report
Obtain Client sign-off Caladium 12-Dec
Prepare Management Reports Caladium
Monthly
Management Reporting Review Management Reports
Caladium
Obtain Client sign-off Monthly
Implement compensation and benefit structure
Continuous
Support implementation of HR/Admin policies and processes
Develop maintenance plan and checklist 22-Aug 29-Aug
Avenu/Caladium
HR/Admin Support Continuous
Support implementation of facility and asset management policies
Develop performance appraisal templates August December
Support performance appraisal process Quarterly
Obtain Client sign-off Caladium 15-Jan
Monitor Inventory Management 15-Sep 25-Sep
Finance Consultant/
Track Inventory Performance Report 25th - 27th (Monthly)
Procurement and Inventory Support Caladium
Review Inventory Report Monthly
Obtain Client sign-off Caladium Monthly
Support complaince to financial policies and implementation of
Continuous
finance processes
Develop Budget Monitoring Dashboard 25-Nov 23-Dec
Develop Asset Register 03-Nov 05-Dec
Support the Tagging of all Fatoum Assets Finance Consultant/
05-Jan 06-Feb
Develop Management Reporting template Caladium
November November
Finance Support
Support the preparation of annual budget 18-Sep 15-Jan
Support preparation of monthly management report (Monthly) 30-Jul-23
Track budget performance (Monthly)

Caladium Monthly
Review management report and budget performance dashboard
Obtain Client sign-off Caladium Monthly
Support the Activation of Business Development function 10-Feb-23 11-Mar-23
Business Development Caladium
Facilitate Implemention Customer Relationship Management System (CRM) 14-Mar-23 16-Apr-23
Project Closure Facilitate Project Closure Meeting Caladium 31-Jul-23

Not Started
Delayed
Ongoing
Completed