Scan to Folder

Easy Setup
Guide

Ver. 1.3
Downloading and Installing the Tool

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 Downloading and Installing the Tool
1. Getting the Tool

Scan to Folder Configuration Tool is a tool for Windows that creates a shared folder as the destination on the computer for scanned documents and registers the
shared folder in the device address book.

Download the Scan to Folder Configuration Tool from the following link: https://support.ricoh.com/bb/html/dr_ut_e/rc3/model/stfct/stfct.htm

2. Initial Activation

Double-click STFCTxpdr.exe saved in the download folder and click Install.

The tool will start when installation is complete.

Page selection by purpose

Register a Destination

⇒See p.4-9

Troubleshooting

⇒See p.10-15

Note: When starting up the tool after the initial launch, the tool can be found
on the desktop or the specified folder in the "RICOH STF Conf Tool" folder. 3
 Register a Destination

Registering a Destination

4
 Launching the Tool
1. Start Register a Destination
After the tool starts, check the displayed notes, select “Register Destination", If the User Account Control window is displayed before starting the tool,
and click Next. click Yes.

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 Creating a Shared Folder and Registering a Destination
2. Shared folder settings 3. Entering Password Register a Destination
A: If you create a new destination folder, specify the new “Shared Folder Select the username and enter the computer logon password.
Name and “Location”. After entering the information, click Next.
B: If you create a new destination folder, specify the “Shared Folder
Name“ and “Location”. It is possible to proceed without setting a password, but please check the
C: If the target shared folder exists on your PC, select that shared folder. message displayed at that time carefully before moving forward. For details, see
“Messages displayed while operating the tool“.
After entering the information, click Next.

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 Creating a Shared Folder and Registering a Destination
4. Registering Destination 5. Confirm – Setting Up - Complete Register a Destination
Enter the destination name registered on the device. Select the path from the Check the settings and click Execute. The progress will be
dropdown menu. displayed. Click Finish when done.

Select a device from the list. If the target device is not displayed, During the setup process, you might be prompted to confirm changes to the
select “Enter the device’s IP address” to enter the device IP address directly. firewall settings or enter device administrator information. For details, see
Click Search to display the device name and IP address next to “Device “Message displayed while operating the tool“.
Found:”.

After entering the information, click Next.

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 Scanning to a Folder
6. Scanning to a Folder Register a Destination
Select Scanner on the operation panel of the device. Confirm that the destination set in the tool is registered as the destination for folder transmission.

Select the registered destination and execute folder transmission to confirm that the scanned document is saved in the shared folder. If an error message is
displayed on the device’s control panel, see “Messages displayed while sending a folder“.
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 Troubleshooting

Troubleshooting and fixing

the destination

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 Selecting a Destination for Troubleshooting
1. Start 2. Device Selection Troubleshooting
Check the displayed notes, select “Troubleshoot and fix the destination", Select the device from the list.
and click Next. If the target device is not displayed, select “Enter the device’s IP address” to enter the
device IP address directly.

After clicking Search, the model name and IP address will be displayed next to
“Device Found:”.

After entering the information, click Next.

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 Selecting a Destination for Troubleshooting
3. Destination Selection Troubleshooting
Enter the name of the destination to troubleshoot and click Search.

After selecting the destination, click Next. Troubleshooting of the selected

destination will begin.

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 Fixing the Destination
4. Result 5. Shared folder settings Troubleshooting
Check the result and click Next. Step 5 may be omitted depending on the troubleshooting result.
If so, please proceed to the next step.

A: If you create a new destination folder, specify the new “Shared Folder Name and
“Location”.
B: If you create a new destination folder, specify the “Shared Folder Name“ and
“Location”.
C: If the target shared folder exists on your PC, select that shared folder. .

Click Next when finished.

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 Fixing the Destination
6. Entering Password 7. Registering Destination Troubleshooting
Enter your computer logon password. Step 7 may be omitted depending on the troubleshooting result.
If so, please proceed to the next step
It is possible to proceed without setting a password, but please check the
message displayed at that time carefully before moving forward. Enter the destination name if changing the destination name registered in the device.
For details, see “Messages Displayed While Operating the tool“. Select the path name from the automatically generated candidates.

Click Next when finished Click Next when finished.

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 Fixing the Destination
8. Confirming the Troubleshooting Results – Execute - Complete 9. Sending to a fixed destination Troubleshooting
Confirm there are no problems with the contents of the fix and click Confirm that the destination set in the tool is registered as the destination for folder
Execute. transmission.
Click Complete after modifying the destination.

During the setup process, you might be prompted to confirm

changes to the firewall settings or enter device administrator
information.

For details, see “Messages displayed while operating the tool“.

Select the registered destination and execute folder transmission to confirm that the
scanned document is saved in the shared folder. If an error message is displayed on
the operation panel of the device, use the tool again to troubleshoot and fix the
problem.

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Error Messages

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 Messages Displayed While Operating the Tool

This message is displayed when the communication port (TCP 445) on the
computer side is blocked.
Click OK to remove the connection block for TCP 445.
This message is displayed when a shared folder with the same name already Note: To successfully scan to a folder, the connection block for TCP 445 needs to
exists on the computer. be removed.
Change the shared folder name. Note: This message might be displayed in any of the following steps:
Note: This message might be displayed in any of the following steps: In Step 5 (Confirm – Setting Up – Complete) of Register a Destination
- In Step 2 (Creating a Shared Folder) of Register a Destination In Step 8 (Confirming the Troubleshooting Results – Execute – Complete)
- In Step 5 (Setting the Shared Folder) of Troubleshooting of Troubleshooting

This message is displayed when authentication by the device administrator is

This message is displayed when Path is specified in IP address format on a required. Enter the username and password of the device administrator and click
computer that automatically acquires the IP address. We recommend setting OK.
a fixed IP address, because the IP address might change and cause an error. Note: This message might be displayed in any of the following steps:
Note: This message might be displayed in any of the following steps: In Step 5 (Confirm – Setting Up – Complete) of Register a Destination
In Step 4 (Registering a Destination) of Register a Destination In Step 8 (Confirming the Troubleshooting Results – Execute – Complete)
In Step 7 (Registering a Destination) of Troubleshooting of Troubleshooting 16
 Messages Displayed While Operating the Tool
In Step 3 (Entering a Password) of Register a Destination
In Step 6 (Entering a Password) of Troubleshooting

This message is displayed when no password is entered.

To scan to a folder without setting a password, click Continue.

Confirm the warning message, and if you agree, follow the instructions on screen to continue.

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Messages Displayed While Operating the Device

If the destination path name is not entered correctly in this machine or the firewall settings of
the destination PC do not permit access from this machine, this message will be displayed
after scan is executed.
Touch the [Scan Files Status] button and follow the on-screen instructions to correct the
settings.
Note: Not applicable for some models

Touch the [Connection Error…] button

Touch the [Current Address Book] button

Touch the “Destinations” tab, then “Folder” Correct the IP address or computer name in “Path” and Touch "OK".
Note: Enter the name or IP address of the computer where the shared folder
was created.

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Messages Displayed While Operating the Device

If the login user name and the password of the destination PC is not entered correctly in this
machine, this message will be displayed after scan is executed.
Touch the [Scan Files Status] button and follow the on-screen instructions to correct the
settings.
Note: Not applicable for some models

Touch the [Connection Error…] button

Touch the [Current Address Book] button

Touch the “Destinations” tab, then “Folder” Correct “Login User Name” or “Login Password” and touch "OK".
Note: Enter “Login User Name” or “Login Password” of the computer where
the shared folder was created.

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