Data-Analytic Im

Republic of the Philippines
NUEVA VIZCAYA STATE UNIVERSITY

Bayombong, Nueva Vizcaya
INSTRUCTIONAL MODULE
IM No.: IM-LM2-1ST-2021-
2022
College: Industrial Technology

Campus: Bambang, Nueva Vizcaya
DEGREE COURSE
BSHM LM 2
PROGRAM NO.
Hospitality COURSE Data Analytic in the Hospitality Industry with
SPECIALIZATION
Management TITLE Spreadsheet
TIME 27
YEAR LEVEL BSHM 3 WK NO. 6-8 IM NO. 03
FRAME ho.
I. UNIT TITLE/CHAPTER TITLE

DATA ANALYSIS PROCESS (PART I: OVERVIEW)
II. LESSON TITLE

1. Data Analysis Process
2. Excel Data Analysis Overview
3. Working with Range Names
4. Excel Data Analysis Table
5. Cleaning Data with Text Functions
6. Cleaning Data Containing Date Values
7. Working the Time Values
8. Excel Data Analysis- Conditional Formatting
III. LESSON OVERVIEW
This course prepares students to gather, describe, and analyze data, and
use advanced statistical tools to make decisions on operations, risk management,
finance, marketing, etc. Analysis is done targeting economic and financial
decisions in complex systems that involve multiple partners. Topics include
probability, statistics, hypothesis testing, regression, clustering, decision trees,
and forecasting.
IV. DESIRED LEARNING OUTCOMES
At the end of the lesson, the students should be able to:

1. discuss data analysis process in Microsoft excel;
2. organize data analysis process in hospitality management
V. LESSON CONTENT
1. DATA ANALYSIS PROCESS
Data Analysis is defined by the statistician John Tukey in 1961 as

"Procedures for analyzing data, techniques for interpreting the results of such
procedures, ways of planning the gathering of data to make its analysis easier,
more precise or more accurate, and all the machinery and results of
(mathematical) statistics which apply to analyzing data.”
NVSU-FR-ICD-05-00 (081220)” In Accordance with Section. Fair Use of a Copyrighted Works of Republic Act 8293, the
copyrighted works included in this material may be reproduced for educational purposes only and not for commercial
distribution”.
Page 1 of 48
2022
Thus, data analysis is a process for obtaining large, unstructured data from
various sources and converting it into information that is useful for −
 Answering questions
 Test hypotheses
 Decision-making
 Disproving theories
Microsoft Excel provides several means and ways to analyze and interpret
data. The data can be from various sources. The data can be converted and
formatted in several ways. It can be analyzed with the relevant Excel commands,
functions and tools - encompassing Conditional Formatting, Ranges, Tables,
Text functions, Date functions, Time functions, Financial functions, Subtotals,
Quick Analysis, Formula Auditing, Inquire Tool, What-if Analysis, Solvers, Data
Model, PowerPivot, Power View, Power Map, etc.
You will be learning these data analysis techniques with Excel as part of
two parts −
 Data Analysis with Excel and

 Advanced Data Analysis with Excel
Data Analysis is a process of collecting, transforming, cleaning, and

modeling data with the goal of discovering the required information. The results
so obtained are communicated, suggesting conclusions, and supporting
decision-making. Data visualization is at times used to portray the data for the
ease of discovering the useful patterns in the data. The terms Data Modeling and
Data Analysis mean the same.
Data Analysis Process consists of the following phases that are iterative
in nature −
 Data Requirements Specification
 Data Collection
 Data Processing
 Data Cleaning
 Data Analysis
 Communication
distribution”.
Page 2 of 48
2022
Data Requirements Specification

The data required for analysis is based on a question or an experiment.
Based on the requirements of those directing the analysis, the data necessary as
inputs to the analysis is identified (e.g., Population of people). Specific variables
regarding a population (e.g., Age and Income) may be specified and obtained.
Data may be numerical or categorical.
Data Collection
Data Collection is the process of gathering information on targeted
variables identified as data requirements. The emphasis is on ensuring accurate
and honest collection of data. Data Collection ensures that data gathered is
accurate such that the related decisions are valid. Data Collection provides both
a baseline to measure and a target to improve.
Data is collected from various sources ranging from organizational databases to
the information in web pages. The data thus obtained, may not be structured and
may contain irrelevant information. Hence, the collected data is required to be
subjected to Data Processing and Data Cleaning.
Data Processing
The data that is collected must be processed or organized for analysis.
This includes structuring the data as required for the relevant Analysis Tools. For
example, the data might have to be placed into rows and columns in a table
distribution”.
Page 3 of 48
2022
within a Spreadsheet or Statistical Application. A Data Model might have to be

created.
Data Cleaning
The processed and organized data may be incomplete, contain

duplicates, or contain errors. Data Cleaning is the process of preventing and
correcting these errors. There are several types of Data Cleaning that depend on
the type of data. For example, while cleaning the financial data, certain totals
might be compared against reliable published numbers or defined thresholds.
Likewise, quantitative data methods can be used for outlier detection that would
be subsequently excluded in analysis.
Data Analysis
Data that is processed, organized and cleaned would be ready for the
analysis. Various data analysis techniques are available to understand, interpret,
and derive conclusions based on the requirements. Data Visualization may also
be used to examine the data in graphical format, to obtain additional insight
regarding the messages within the data.
Statistical Data Models such as Correlation, Regression Analysis can be

used to identify the relations among the data variables. These models that are
descriptive of the data are helpful in simplifying analysis and communicate
results.
The process might require additional Data Cleaning or additional Data Collection,
and hence these activities are iterative in nature.
Communication
The results of the data analysis are to be reported in a format as required
by the users to support their decisions and further action. The feedback from the
users might result in additional analysis.
The data analysts can choose data visualization techniques, such as

tables and charts, which help in communicating the message clearly and
efficiently to the users. The analysis tools provide facility to highlight the required
information with color codes and formatting in tables and charts.
2. EXCEL DATA ANALYSIS

Excel provide commands, functions and tools that make your data
analysis tasks easy. You can avoid many times consuming and/or complex
calculations using Excel. In this tutorial, you will get a head start on how you can
perform data analysis with Excel. You will understand with relevant examples,
step by step usage of Excel commands and screen shots at every step.
Ranges and Tables

The data that you have can be in a range or in a table. Certain operations
on data can be performed whether the data is in a range or in a table.
distribution”.
Page 4 of 48
2022
However, there are certain operations that are more effective when data
is in tables rather than in ranges. There are also operations that are exclusively
for tables.
You will understand the ways of analyzing data in ranges and tables as
well. You will understand how to name ranges, use the names and manage the
names. The same would apply for names in the tables.
Data Cleaning – Text Functions, Dates and Times
You need to clean the data obtained from various sources and structure it
before proceeding to data analysis. You will learn how you can clean the data.
 With Text Functions
 Containing Date Values
 Containing Time Values
Conditional Formatting
Excel provides you conditional formatting commands that allow you to

color the cells or font, have symbols next to values in the cells based on
predefined criteria. This helps one in visualizing the prominent values. You will
understand the various commands for conditionally formatting the cells.
Sorting and Filtering

During the preparation of data analysis and/or to display certain important
data, you might have to sort and/or filter your data. You can do the same with
the easy-to-use sorting and filtering options that you have in Excel.
Subtotals with Ranges

As you are aware, PivotTable is normally used to summarize data.
However, Subtotals with Ranges is another feature provided by Excel that will
allow you to group / ungroup data and summarize the data present in ranges
with easy steps.
Quick Analysis
With Quick Analysis tool in Excel, you can quickly perform various data
analysis tasks and make quick visualizations of the results.
Understanding Lookup Functions

Excel Lookup Functions enable you to find the data values that match a
defined criterion from a huge amount of data.
PivotTables
With PivotTables you can summarize the data, prepare reports

dynamically by changing the contents of the PivotTable.
Data Visualization
distribution”.
Page 5 of 48
2022
You will learn several Data Visualization techniques using Excel Charts.
You will also learn how to create Band Chart, Thermometer Chart, Gantt chart,
Waterfall Chart, Sparklines and Pivot Charts.
Data Validation
It might be required that only valid values be entered into certain cells.
Otherwise, they may lead to incorrect calculations. With data validation
commands, you can easily set up data validation values for a cell, an input
message prompting the user on what is expected to be entered in the cell,
validate the values entered with the defined criteria and display an error
message in case of incorrect entries.
Financial Analysis
Excel provides you several financial functions. However, for commonly
occurring problems that require financial analysis, you can learn how to use a
combination of these functions.
Working with Multiple Worksheets

You might have to perform several identical calculations in more than one
worksheet. Instead of repeating these calculations in each worksheet, you can
do it one worksheet and have it appeared in the other selected worksheets as
well. You can also summarize the data from the various worksheets into a report
worksheet.
Formula Auditing
When you use formulas, you might want to check whether the formulas
are working as expected. In Excel, Formula Auditing commands help you in
tracing the precedent and dependent values and error checking.
Inquire
Excel also provides Inquire add-in that enables you compare two
workbooks to identify changes, create interactive reports, and view the
relationships among workbooks, worksheets, and cells. You can also clean the
excessive formatting in a worksheet that makes Excel slow or makes the file
size huge.
3. WORKING WITH RANGE NAMES
While doing Data Analysis, referring to various data will be more

meaningful and easier if the reference is by Names rather than cell references –
either a single cell or a range of cells. For example, if you are calculating Net
Present Value based on a Discount Rate and a series of Cash Flows, the
formula
Net_Present_Value = NPV (Discount_Rate, Cash_Flows)
is more meaningful than
C10 = NPV (C2, C6:C8)
distribution”.
Page 6 of 48
2022
With Excel, you can create and use meaningful names to various parts of
your data. The advantages of using range names include −
 A meaningful Range name (such as Cashflows) is much easier to

remember than a Range address (such as C6:C8).
 Entering a name is less error prone than entering a cell or range
address.
 If you type a name incorrectly in a formula, Excel will display
a #NAME? error.
 You can quickly move to areas of your worksheet by using the defined
names.
 With Names, your formulas will be more understandable and easier to
use. For example, a formula Net Income = Gross Income –
Deductions is more intuitive than C40 = C20 – B18.
 Creating formulas with range names is easier than with cell or range
addresses. You can copy a cell or range name into a formula by using
formula Autocomplete.
Copying Name using Formula Autocomplete

Type the first letter of the name in the formula. A drop-down box appears
with function names and range names. Select the required name. It is copied into
your formula.
Range Name Syntax Rules

Excel has the following syntax rules for names −
 You can use any combination of letters, numbers and the symbols -
underscores, backslashes, and periods. Other symbols are not
allowed.
 A name can begin with a character, underscore or backslash.
 A name cannot begin with a number (example - 1stQuarter) or
resemble a cell address (example - QTR1).
 If you prefer to use such names, precede the name with an
underscore or a backslash (example - \1stQuarter, _QTR1).
 Names cannot contain spaces. If you want to distinguish two words
in a name, you can use underscore (example- Cash_Flows
instead of Cash Flows)
 Your defined names should not clash with Excel’s internally defined
names, such as Print_Area, Print_Titles, Consolidate_Area,
and Sheet_Title. If you define the same names, they will override
the Excel’s internal names and you will not get any error
message. However, it is advised not to do so.
 Keep the names short but understandable, though you can use up
to 255 characters
Creating Range Names

You can create Range Names in two ways
 Using the Name box.
 Using the New Name dialog box.
distribution”.
Page 7 of 48
2022
 Using the Selection dialog box.

Create a Range Name using the Name Box
To create a Range name, using the Name box that is to the left of formula bar is
the fastest way. Follow the steps given below:
Step 1 − Select the range for which you want to define a Name.
Step 2 − Click on the Name box.
Step 3 − Type the name and press Enter to create the Name.
Create a Range Name using the New Name dialog box
You can also create Range Names using the New Name dialog box from
Formulas tab.
Step 1 − Select the range for which you want to define a name.
Step 2 − Click the Formulas tab.
Step 3 − Click Define Name in the Defined Names group. The New
Name dialog box appears.
Step 4 − Type the name in the box next to Name
Step 5 − Check that the range that is selected and displayed in the Refers
box is correct. Click OK.
Create a Range Name using the Create Names from Selection dialog box
You can also create Range names using the Create Names from the Selection
dialog box from Formulas tab, when you have Text values that are adjacent to
your range.
Step 1 − Select the range for which you want to define a name along with
the row / column that contains the name.
Step 2 − Click the Formulas tab.
Step 3 − Click Create from Selection in the Defined Names group.
The Create Names from Selection dialog box appears.
Step 4 − Select top row as the Text appears in the top row of the selection.
Step 5 − Check the range that got selected and displayed in the box next
to Refers to be correct. Click OK.
Now, you can find the largest value in the range with =Sum(Student
Name), as shown below
You can create names with multiple selection also. In the example given
below, you can name the row of marks of each student with the student’s name.
Now, you can find the total marks for each student with =Sum (student
name), as shown below.
Creating Names for Constants

Suppose you have a constant that will be used throughout your workbook.
You can assign a name to it directly, without placing it in a cell.
distribution”.
Page 8 of 48
2022
In the example below, Savings Bank Interest Rate is set to 5%.
 Click Define Name.

 In the New Name dialog box, type Savings_Bank_Interest_Rate in
the Name box.
 In Scope, select Workbook.
 In Refers to box, clear the contents and type 5%.
 Click OK.
The Name Savings_Bank_Interest_Rate is set to a constant 5%. You can

verify this in Name Manager. You can see that the value is set to 0.05 and in
the Refers to =0.05 is placed.
Managing Names
An Excel Workbook can have any number of named cells and ranges. You
can manage these names with the Name Manager.
 Click the Formulas tab.
 Click Name Manager in the Defined Names group. The Name
Manager dialog box appears. All the names defined in the current

workbook are displayed.
The List of Names are displayed with the defined Values, Cell

Reference (including Sheet Name), Scope and Comment.
The Name Manager has the options to:
 Define a New Name with the New Button.
 Edit a Defined Name.
 Delete a Defined Name.
 Filter the Defined Names by Category.
 Modify the Range of a Defined Name that it Refers to.
Scope of a Name
The Scope of a name by default is the workbook. You can find

the Scope of a defined names from the list of names under the Scope column
in the Name Manager.
You can define the Scope of a New Name when you define the name
using New Name dialog box. For example, you are defining the name
Interest_Rate. Then you can see that the Scope of the New
Name Interest_Rate is the Workbook.
Suppose you want the Scope of this interest rate restricted to

this Worksheet only.
Step 1 − Click the down-arrow in the Scope Box. The available Scope options
appear in the drop-down list.
The Scope options include Workbook, and the sheet names in the workbook.
distribution”.
Page 9 of 48
2022
Step 2 − Click the current worksheet name, in this case NPV and click OK.
You can define / find the sheet name in the worksheet tab.
Step 3 − To verify that Scope is worksheet, click Name Manager. In the Scope
column, you will find NPV for Interest_Rate. This means you can use the
Name Interest_Rate only in the Worksheet NPV, but not in the other
Worksheets.
Note − Once you define the Scope of a Name, it cannot be modified later.
Deleting Names with Error Values
Sometimes, it may so happen that Name definition may have errors for
various reasons. You can delete such names as follows:
Step 1 − Click Filter in the Name Manager dialog box.
The following filtering options appear:

 Clear Filter
 Names Scoped to Worksheet
 Names Scoped to Workbook
 Names with Errors
 Names without Errors
 Defined Names
 Table Names
You can apply Filter to the defined Names by selecting one or more of these

options.
Step 2 − Select Names with Errors. Names that contain error values will be
displayed.
Step 3 − From the obtained list of Names, select the ones you want to delete
and click Delete.
You will get a message, confirming delete. Click OK.

Editing Names
You can use the Edit option in the Name Manager dialog box to −

 Change the Name.
 Modify the Refers to range
 Edit the Comment in a Name.
Change the Name
Step 1 − Click the cell containing the function Large.

You can see, two more values are added in the array, but are not
included in the function as they are not part of Array1.
Step 2 − Click the Name you want to edit in the Name Manager dialog box. In
this case, Array1.
Step 3 − Click Edit. The Edit Name dialog box appears.
distribution”.
Page 10 of 48
2022
Step 4 − Change the Name by typing the new name that you want in
the Name Box.
Step 5 − Click the Range button to the right of Refers to Box and include the
new cell references.
Step 6 − Add a Comment (Optional)
Notice that Scope is deactive and hence cannot be changed.
Click OK. You will observe the changes made.
Applying Names
Consider the following example:
As you observe, names are not defined and used in PMT function. If you place
this function somewhere else in the worksheet, you also need to remember
where exactly the parameter values are. You know that using names is a better
option.
In this case, the function is already defined with cell references that do not have
names. You can still define names and apply them.
Step 1 − Using Create from Selection, define the names.
Step 2 − Select the cell containing the formula. Click next to Define Name in
the Defined Names group on the Formulas tab. From the drop-down list,
click Apply Names.
Step 3 − The Apply Names dialog box appears. Select the Names that you
want to Apply and click OK.
The selected names will be applied to the selected cells.
You can also Apply Names to an entire worksheet, by selecting the worksheet

and repeating the above steps.
Using Names in a Formula
You can use a Name in a Formula in the following ways −
 Typing the Name if you remember it, or
 Typing first one or two letters and using the Excel Formula
Autocomplete feature.
 Clicking Use in Formula in the Defined Names group on the
Formulas tab.
o Select the required Name from the drop-down list of defined names.
o Double-click on that name.
 Using the Paste Name dialog box.

o Select the Paste Names option from the drop-down list of
defined names. The Paste Name dialog box appears.
o Select the Name in the Paste Names dialog box and double-
click it.
Viewing Names in a Workbook

You can get all the Names in your workbook along with
their References and Save them or Print them.
distribution”.
Page 11 of 48
2022
 Click an empty Cell where you want to copy the Names in your

workbook.
 Click Use in Formula in the Defined Names group.
 Click Paste Names from the drop-down list.
 Click Paste List in the Paste Name dialog box that appears.
The list of names and their corresponding references are copied at the
specified location on your worksheet as shown in the screen shot given below −
Using Names for Range Intersections
Range Intersections are those individual cells that have two Ranges in

common.
For example, in the data given below, the Range B6:F6 and the Range
C3:C8 have Cell C6 in common, which actually represents the marks scored by
the student Kodeda, Adam in Exam 1.
You can make this more meaningful with the Range Names.

 Create Names with Create from Selection for both Students and
Exams.
 Your Names will look as follows −
 Type =Kodeda_Adam Exam_1 in B11.
Here, you are using the Range Intersection operation, space between the two
ranges.
This will display marks of Kodeda, Adam in Exam 1, that are given in Cell C6.
Copying Formulas with Names

You can copy a formula with names by Copy and Paste within the same
worksheet. You can also copy a formula with names to a different worksheet
by copy and paste, provided all the names in
the formula have workbook as Scope. Otherwise, you will get a #VALUE error.
4. EXCEL DATA ANALYSIS TABLE

A Table is a rectangular range of structured data. The key features are −
 Each row in the table corresponds to a single record of the data. Example -
Employee information.
 Each column contains a specific piece of information. Example - The
columns can contain data such as name, employee number, hire date,
salary, department, etc.
 The top row describes the information contained in each column and is
referred to as header row.
 Each entry in the top row is referred to as column header.
You can create and use an Excel table to manage and analyze data
easily. Further, with Excel Tables you get built-in Filtering, Sorting, and Row
Shading that ease your reporting activities.
distribution”.
Page 12 of 48
2022
Further, Excel responds to the actions performed on a table intelligently.

For example, you have a formula in a column or you have created a chart based
on the data in the table. When you add more data to the table (i.e., more rows),
Excel extends the formula to the new data and the chart expands automatically.
Difference between Tables and Ranges

Following are the differences between a table and range −
 A table is a more structured way of working with data than a range.
 You can convert a range into a table and Excel automatically
provides −
o a Table Name
o Column Header Names
o Formatting to the Data (Cell Color and Font Color) for better
Visualization
Tables provide additional features that are not available for ranges. These
are −
 Excel provides table tools in the ribbon ranging from properties to
styles.
 Excel automatically provides a Filter button in each column header to
sort the data or filter the table such that only rows that meet your
defined criteria are displayed.
 If you have multiple rows in a table, and you scroll down the sheet so
that the header row disappears, the column letters in the worksheet
are replaced by the table headers.
 When you place a formula in any cell in a column of the table, it gets
propagated to all the cells in that column.
 You can use table name and column header names in the formulas,
without having to use cell references or creating range names.
 You can extend the table size by adding more rows or more columns
by clicking and dragging the small triangular control at the lower-right
corner of the lower-right cell.
 You can create and use slicers for a table for filtering data.
Create Table
To create a table from the data you have on the worksheet, follow the
given steps −
Step 1 − Select the Range of Cells that you want to include in the Table. Cells
can contain data or can be empty. The following Range has 290
rows of employee data. The top row of the data has headers.
Step 2 − Under the Insert tab, in the Tables group, click Tables. The Create
Table dialog box appears. Check that the data range selected in
the Where is the data for your table? Box is correct.
Step 3 − Check the My table has headers box if the top row of the selected
Range contains data that you want to use as the Table Headers.
distribution”.
Page 13 of 48
2022
Note − If you do not check this box, your table will have Headers – Column1,
Column2, …
Step 4 − Click OK.
Range is converted to Table with the default Style.
Step 5 − You can also convert a range to a table by clicking anywhere on the
range and pressing Ctrl+T. A Create Table dialog box appears and
then you can repeat the steps as given above.
Table Name
Excel assigns a name to every table that is created.

Step 1 − To look at the name of the table you just created, click table, click
on table tools – design tab on the Ribbon.
Step 2 − In the Properties group, in the Table Name box, your Table Name
will be displayed.
Step 3 − You can edit this Table Name to make it more meaningful to your
data.
Step 4 − Click the Table Name box. Clear the Name and type Emp_Data.
Note − The syntax rules of range names are applicable to table names.
Managing Names in a Table

You can manage table names just like how you manage range names
with Name Manager.
 Click the Table.
 Click Name Manager in the Defined Names group
on Formulas tab.
The Name Manager dialog box appears, and you can find the Table

Names in your workbook.
You can Edit a Table Name or add a comment with new option in

the Name Manager dialog box. However, you cannot change the range
in Refers to.
You can Create Names with column headers to use them in formulas, charts,

etc.
 Click the Column Header EmployeeID in the Table.
 Click Name Manager.
 Click New in the Name Manager dialog box
.
The New Name dialog box appears.
In the Name box, you can find the Column Header, and in the Refers to box,you
will find Emp_Data[[#Headers],[EmployeeID]].
As you observe, this is a quick way of defining Names in a Table.
Table Headers replacing Column Letters
distribution”.
Page 14 of 48
2022
When you are working with a greater number of rows of data in a table,
you may have to scroll down to look at the data in those rows.
However, while doing so, you also require the table headers to identify
which value belongs to which column. Excel automatically provides a smooth
way of doing this. As you scroll down your data, the column letters of the
worksheet themselves get converted to table headers.
In the worksheet given below, the column letters are appearing as they
are and the table headers are in row 2. 21 rows of 290 rows of data are visible.
Scroll down to see the table rows 25 – 35. The table headers will replace
the column letters for the table columns. Other column letters remain as they are.
Propagation of a Formula in a Table
In the table given below, suppose you want to include the age of each employee.
Step 1 − Insert a column to the right of the column Birthdate. Type Age in the
Column Header.
Step 2 − In any of the Cells in that empty column, type the Formula, =DAYS
([@BirthDate], TODAY ()) and Press Enter.
The formula propagates automatically to the other cells in that column of the
table.
Resize Table
You can resize a table to add or remove rows/columns.

Consider the following table Student Marks that contains Total Marks for
Batches 1 - 15.
Suppose you want to add three more batches 16 – 18 and a column
containing pass percentage.
 Click the table.
 Drag the blue-color control at the lower-right, downwards to include
three more rows in the table.
 Again, drag the blue-color control at the lower-right, sideways to
include one more column in the table.
Your table looks as follows. You can also check the range included in the
table in the Name Manager dialog box.
Remove Duplicates
When you gather data from different sources, you probably can have
duplicate values. You need to remove the duplicate values before going further
with analysis.
Look at the following data where you have information about various
products of various brands. Suppose, you want to remove duplicates from this
data.
distribution”.
Page 15 of 48
2022
 On the DESIGN tab, click Remove Duplicates in the Tools group on

the Ribbon. The Remove Duplicates dialog box appears.
The column headers appear under columns in the Remove Duplicates dialog
box.
 Check the column headers depending on which column you want to
remove the duplicates and click OK.
You will get a message on how many rows with duplicate values are
removed and how many unique values remain. The cleaned data will be
displayed in the table.
You can also remove duplicates with Remove Duplicates in the Data

Tools group under DATA tab on the Ribbon.
Convert to Range
You can convert a table to a Range.

 Click Convert to Range in the Tools group, under the Design tab on
the Ribbon.
You will get a message asking you if you want to convert the table to a
Range. After you confirm with Yes, the table will be converted to Range.
Table Style Options
You have several options of Table Styles to choose. These options can
be used if you need to highlight a Row / Column.
You can check / uncheck these boxes to see how your table looks.
Finally, you can decide on what options suit your data.
It is advised that the Table Style Options be used only to project important
information in your data rather than making it colorful, which is not needed in
data analysis.
Table Styles
You have several table styles to choose from. These styles can be used
depending on what color and pattern you want to display your data in the table.
Move your mouse on these styles to have a preview of your table with the
styles. Finally, you can decide on what style suit your data.
It is advised that the Table Styles be used only to project important

information in your data in a presentable way rather than making it colorful,
which is not needed in data analysis.
Slicers for Tables
If you are using Excel 2013 or Excel 2016, you can use Slicers for
filtering data in your table.
distribution”.
Page 16 of 48
2022
For details on how to use Slicers for Tables, refer the chapter on Filtering in this
tutorial.
5. CLEANING DATA WITH TEXT FUNCTIONS
The data that you obtain from different sources many not be in a form
ready for analysis. In this chapter, you will understand how to prepare your data
that is in the form of text for analysis.
Initially, you need to clean the data. Data cleaning includes removing
unwanted characters from text. Next, you need to structure the data in the form
you require for further analysis. You can do the same by:
 Finding required text patterns with the text functions.
 Extracting data values from text.
 Formatting data with text functions.
 Executing data operations with the text functions.
Removing Unwanted Characters from Text
When you import data from another application, it can have nonprintable
characters and/or excess spaces. The excess spaces can be:
 leading spaces, and/or
 extra spaces between words.
If you sort or analyze such data, you will get erroneous results.
This is the raw data that you have obtained on product information
containing the Product ID, Product description and the price. The character “|”
separates the field in each row.
As you observe, the entire data is in a single column. You need to
structure this data to perform data analysis. However, initially you need to clean
the data.
You need to remove any nonprintable characters and excess spaces that
might be present in the data. You can use the CLEAN function and TRIM
function for this purpose.
No. Function & Description
CLEAN
1.
Removes all nonprintable characters from text
TRIM
2.
Removes spaces from text
 Select the Cells C3 – C11.
distribution”.
Page 17 of 48
2022
 Type =TRIM (CLEAN (B3)) and then press CTRL + Enter.

The formula is filled in the cells C3 – C11.
Finding required Text Patterns with the Text Functions
To structure your data, you might have to do certain Text Pattern

matching based on which you can extract the Data Values. Some of the Text
Functions that are useful for this purpose are:
EXACT
1.
Checks to see if two text values are identical
FIND
2. Finds one text value within another (case-
sensitive)
SEARCH
3. Finds one text value within another (not case-
sensitive)
Extracting Data Values from Text
You need to extract the required data from text in order to structure the same. In
the above example, say, you need to place the data in three columns –
ProductID, Product_Description and Price.
You can extract data in one of the following ways:

 Extracting Data Values with Convert Text to Columns Wizard
 Extracting Data Values with Text Functions
 Extracting Data Values with Flash Fill
Extracting Data Values with Convert Text to Columns Wizard
You can use the Convert Text to Columns Wizard to extract Data

Values into Excel columns if your fields are:
 Delimited by a character, or
 Aligned in columns with spaces between each field.
In the above example, the fields are delimited by the character “|”. Hence,
you can use the Convert Text to Columns wizard.
 Select the data.
 Copy and paste values in the same place. Otherwise, Convert Text to
Columns takes the functions rather than the data itself as the input.
 Select the data.
 Click on Text to Columns in the Data Tools group under Data Tab on the
Ribbon.
distribution”.
Page 18 of 48
2022
Step 1 − Convert Text to Columns Wizard - Step 1 of 3 appears.

 Select Delimited.
 Click Next.
 Under Delimiters, select Other.
 In the box next to Other, type the character |
 Click Next.
In this screen, you can select each column of your data in the wizard and set the
format for that column.
 For Destination, select the cell D3.
 You can click Advanced, and set Decimal Separator and Thousands
Separator in the Advanced Text Import Settings dialog box that appears.
 Click Finish.
Your data, which is converted to columns appears in the three Columns – D, E

and F.
 Name the Column headers as ProductID, Product_Description and Price.
Extracting Data Values with Text Functions
Suppose the fields in your data neither are delimited by a character nor
are aligned in columns with spaces between each field, you can use text
functions to extract data values. Even in the case the fields are delimited, you
can still use text functions to extract data.
Some of the text functions that are useful for this purpose are:
LEFT
1.
Returns the leftmost characters from a text value
RIGHT
2.
Returns the rightmost characters from a text value
MID
3. Returns a specific number of characters from a text string
starting at the position you specify
LEN
4.
Returns the number of characters in a text string
You can also combine two or more of these text functions as per the data
you have at hand, to extract the required data values. For example, using a
combination of LEFT, RIGHT and VALUE functions or using a combination of
FIND, LEFT, LEN and MID functions.
distribution”.
Page 19 of 48
2022
In the above example,

 All the characters left to the first | give the name ProductID.
 All the characters right to the second | give the name Price.
 All the characters that lie between the first | and second | give the
name Product_Description.
 Each | has a space before and after.
Observing this information, you can extract the data values with the following
steps −
 Find the Position of First | - First | Position
o You can use FIND function
 Find the Position of Second | - Second | Position
o You can use FIND function again
 Beginning to (First | Position – 2) Characters of the Text give
ProductID
o You can use LEFT Function
 (First | Position + 2) to (Second | Position - 2) Characters of the
Text give Product_Description
o You can use MID Function
 (Second | Position + 2) to End Characters of the Text give Price
o You can use RIGHT Function
You can observe that the values in the price column are text values. To
perform calculations on these values, you have to format the corresponding
cells. You can look at the section given below to understand formatting text.
Extracting Data Values with Flash Fill
Using Excel Flash Fill is another way to extract data values from text.
However, this works only when Excel is able to find a pattern in the data.
Step 1 − Create three columns for ProductID, Product_Description and Price
next to the data.
Step 2 − Copy and paste the values for C3, D3 and E3 from B3.
Step 3 − Select cell C3 and click Flash Fill in the Data Tools group on
the Data tab. All the values for ProductID get filled.
Step 4 − Repeat the above given steps for Product_Description and Price. The
data is filled.
Formatting Data with Text Functions
Excel has several built-in text functions that you can use for formatting
data containing text. These include −
Functions that format the Text as per your need:
No Function & Description
.
distribution”.
Page 20 of 48
2022
LOWER
1.
Converts text to lowercase

.
UPPER
1.
Converts text to uppercase
PROPER
2. Capitalizes the first letter in each word of a text
value
Functions that convert and/or format the Numbers as Text:
DOLLAR
1.
Converts a number to text, using the $ (dollar) currency format
FIXED
2.
Formats a number as text with a fixed number of decimals
TEXT
3.
Formats a number and converts it to text
Functions that convert the Text to Numbers:
VALUE
1.
Converts a text argument to a number
Executing Data Operations with the Text Functions
You might have to perform certain Text Operations on your Data. For
example, if Login-IDs for the Employees are changed to a New Format in an
Organization, based on the Format Change, Text Replacements might have to
be done.
Following Text Functions help you in performing Text Operations on your

data containing Text:
distribution”.
Page 21 of 48
2022
REPLACE
1.
Replaces characters within text
SUBSTITUTE
2.
Substitutes new text for old text in a text string
CONCATENATE
3.
Joins several text items into one text item
CONCAT
4. Combines the text from multiple ranges and/or strings, but it does not
provide the delimiter or IgnoreEmpty arguments.
TEXTJOIN
Combines the text from multiple ranges and/or strings and includes a
5. delimiter you specify between each text value that will be combined. If the
delimiter is an empty text string, this function will effectively concatenate
the ranges.
REPT
6.
Repeats text a given number of times
6. CLEANING DATA CONTAINING DATE VALUES
The data that you obtain from different sources might contain date values.
In this chapter, you will understand how to prepare your data that contains data
values for analysis.
You will learn about:
 Date Formats
o Date in Serial Format
o Date in different Month-Day-Year Formats
 Converting Dates in Serial Format to Month-Day-Year Format
 Converting Dates in Month-Day-Year Format to Serial Format
 Obtaining Today's Date
 Finding a Workday after specified Days
 Customizing the Definition of a Weekend
 Number of Workdays between two given Dates
 Extracting Year, Month, Day from Date
 Extracting Day of the Week from Date
 Obtaining Date from Year, Month and Day
 Calculating Number of Years, Months and Days between two Dates
Date Formats
Excel supports Date values in two ways:
 Serial Format
distribution”.
Page 22 of 48
2022
 In different Year-Month-Day Formats
You can convert:

 A Date in Serial Format to a Date in Year-Month-Day Format
 A Date in Year-Month-Day Format to a Date in Serial Format
Date in Serial Format

A Date in serial format is a positive integer that represents the number of
days between the given date and January 1, 1900. Both the current Date and
January 1, 1900 are included in the count. For example, 42354 is a Date that
represents 12/16/2015.
Date in Month-Day-Year Formats

Excel supports different Date Formats based on the Locale (Location) you
choose. Hence, you need to first determine the compatibility of
your Date formats and the Data Analysis at hand. Note that certain Date formats
are prefixed with *(asterisk) −
 Date formats that begin with *(asterisk) respond to changes in
regional date and time settings that are specified for the operating
system
 Date formats without an *(asterisk) are not affected by operating
system settings

For understanding purpose, you can assume United States as the Locale.
You find the following Date formats to choose for the Date - 8th June, 2016 −
 *6/8/2016 (affected by operating system settings)
 *Wednesday, June 8, 2016 (affected by operating system settings)
 6/8
 6/8/16
 06/08/16
 8-Jun
 8-Jun-16
 08-Jun-16
 Jun-16
 June-16
 J
 J-16
 6/8/2016
 8-Jun-2016
If you enter only two digits to represent a year and if −

 The digits are 30 or higher, Excel assumes the digits represent years
in the twentieth century.
 The digits are lower than 30, Excel assumes the digits represent
years in the twenty-first century.
For example, 1/1/29 is treated as January 1, 2029 and 1/1/30 is treated as
January 1, 1930.
distribution”.
Page 23 of 48
2022
Converting Dates in Serial Format to Month-Day-Year Format

To convert dates from serial format to Month-Day-Year format, follow the
steps given below:
 Click the Number tab in the Format Cells dialog box.
 Click Date under Category.
 Select Locale. The available Date formats will be displayed as a list
under Type.
 Click on a Format under Type to look at the preview in the box
adjacent to Sample.
After choosing the Format, click OK.
Converting Dates in Month-Day-Year Format to Serial Format

You can convert dates in Month-Day-Year format to Serial format in two
ways −
 Using Format Cells dialog box
 Using Excel DATEVALUE function
Using Format Cells dialog box

 Click the Number tab in the Format Cells dialog box.
 Click General under Category.
Using Excel DATEVALUE Function

You can use Excel DATEVALUE function to convert a Date to Serial
Number format. You need to enclose the Date argument in “”. For example,
=DATEVALUE ("6/8/2016") results in 42529
Obtaining Today's Date

If you need to perform calculations based on today’s date, simply use the
Excel function TODAY (). The result reflects the date when it is used.
The following screenshot of TODAY () function usage has been taken on
16th May, 2016 −
Finding a Workday after Specified Days

You might have to perform certain calculations based on your workdays.
Workdays exclude weekend days and any holidays. This means if you can
define your weekend and holidays, whatever calculations you do will be based
on workdays. For example, you can calculate invoice due dates, expected
delivery times, the next meeting date, etc.
You can use Excel WORKDAY and WORKDAY.INTL functions for such

operations.

.
distribution”.
Page 24 of 48
2022
WORKDAY
1. Returns the serial number of the date before or after a specified number of
workdays
WORKDAY.INTL
Returns the serial number of the date before or after a specified number of
2.
workdays using parameters to indicate which and how many days are weekend
days
For example, you can specify the 15th working day from today (the
screenshot below is taken on 16th May 2016) using the Functions TODAY and
WORKDAY.
Customizing the Definition of a Weekend

By default, weekend is Saturday and Sunday, i.e. two days. You can also
optionally define your weekend with the WORKDAY.INTL function. You can
specify your own weekend by a weekend-number that corresponds to the
weekend days as given in the table below. You need not remember these
numbers, because when you start typing the function, you get a list of numbers
and the weekend days in the drop-down list.
Weekend Days Weekend-number
Saturday, Sunday 1 or omitted
Sunday, Monday 2
Monday, Tuesday 3
Tuesday, Wednesday 4
Wednesday, Thursday 5
Thursday, Friday 6
Friday, Saturday 7
Sunday only 11
Monday only 12
Tuesday only 13
Wednesday only 14
Thursday only 15
distribution”.
Page 25 of 48
2022
Friday only 16
Saturday only 17
Suppose if weekend is Friday only, you need to use the number 16 in the
WORKDAY.INTL function.
Number of Workdays between two given Dates

There might be a requirement to calculate the number of workdays
between two dates, for example, in the case of calculating payment to a contract
employee who is paid on per day basis.
You can find the number of workdays between two dates with the Excel
functions NETWORKDAYS and NETWORKDAYS.INTL. Just as in the case of
WORKDAYS and WORKDAYS.INTL, NETWORKDAYS and
NETWORKDAYS.INTL allow you to specify holidays and with
NETWORKDAYS.INTL you can additionally specify the weekend.

.
NETWORKDAYS
1.
Returns the number of whole workdays between two dates
NETWORKDAYS.INTL
Returns the number of whole workdays between two dates
2.
using parameters to indicate which and how many days are
weekend days
You can calculate the number of workdays between today and another
date with the functions TODAY and NETWORKDAYS. In the screen shot given
below, today is 16th May 2016 and end date is 16th June 2016. 25th May 2016
and 1st June 2016 are holidays.
Again, the weekend is assumed to be Saturday and Sunday. You can

have your own definition for weekend and calculate the number of workdays
between two dates with the NETWORKDAYS.INTL function. In the screen shot
given below, only Friday is defined as weekend.
Extracting Year, Month, Day from Date

You can extract from each date in a list of dates, the corresponding day,
month and year using the excel functions DAY, MONTH and YEAR.
Extracting Day of the Week from Date

You can extract from each date in a list of dates, the corresponding day of
the week with Excel WEEKDAY function.
distribution”.
Page 26 of 48
2022
Consider the same example given above.
Obtaining Date from Year, Month and Day
Your data might have the information about Year, Month and Day
separately. You need to get the date combining these three values to perform
any calculation. You can use the DATE function for getting the date values.
Use the DATE function to obtain DATE values.
Calculating Years, Months and Days between two Dates
You might have to calculate the time lapsed from a given date. You might
need this information in the form of years, months and days. A simple example
would be calculating the current age of a person. It is effectively the difference
between the birth date and today. You can use Excel DATEDIF, TODAY and
CONCATENATE functions for this purpose.
7. Working with Time Values
The data that you obtain from different sources might contain time values.
In this chapter, you will understand how to prepare your data that contains time
values for analysis.
You will learn about:

 Time Formats
o Time in Serial Format
o Time in Hour-Minute-Second Format
 Converting Times in Serial Format to Hour-Minute-Second Format
 Converting Times in Hour-Minute-Second Format to Serial Format
 Obtaining the Current Time
 Obtaining Time from Hour, Minute and Second
 Extracting Hour, Minute and Second from Time
 Number of hours between Start Time and End Time
Time Formats
Excel supports Time Values in two ways:
 Serial Format
 In various Hour-Minute-Second Formats
You can convert:

 Time in Serial Format to Time in Hour-Minute-Second Format
 Time in Hour-Minute-Second Format to Time in Serial Format
Time in Serial Format
distribution”.
Page 27 of 48
2022
Time in serial format is a positive number that represents the Time as a

fraction of a 24-hour day, the starting point being midnight. For example, 0.29
represents 7 AM and 0.5 represents 12 PM.
You can also combine Date and Time in the same cell. The serial

number is the number of days after January 1, 1900, and the time fraction
associated with the given time. For example, if you type May 17, 2016 6 AM, it
gets converted to 42507.25 when you format the cell as General.
Time in Hour-Minute-Second Format
Excel allows you to specify time in Hour-Minute-Second Format with a

colon (:) after the hour and another colon before the seconds. Example, 8:50
AM, 8:50 PM or just 8:50 using the 12-Hour Format or as 8:50, 20:50 in 24-Hour
format. The time 8:50:55 AM represents 8 hours, 50 minutes and 55 seconds.
You can also specify date and time together. For example, if you type
May 17, 2016 7:25 in a cell, it will be displayed as 5/17/2016 7:25 and it
represents 5/17/2016 7:25:00 AM.
Excel supports different Time formats based on the Locale (Location)

you choose. Hence, you need to first determine the compatibility of
your Time formats and data analysis at hand.
For understanding purpose, you can assume United States as the

Locale. You find the following Time formats to choose for Date and Time –
17th May, 2016 4 PM.
 4:00:00 PM
 16:00
 4:00 PM
 16:00:00
 5/17/16 4:00 PM
 5/17/16 16:00
Converting Times in Serial Format to Hour-Minute-Second Format

To convert serial time format to hour-min-sec format follow the steps given
below:
 Click the Number tab in the Format Cells dialog box
 Click Time under Category.
 Select the Locale. Available Time formats will be displayed as a list
under Type.
 Click on a Format under Type to look at the Preview in the box
adjacent to Sample.
After choosing the Format, click OK
Converting Times in Hour-Minute-Second Format to Serial Format

You can convert Time in Hour-Minute-Second format to serial format in two
ways:
 Using Format Cells dialog box
distribution”.
Page 28 of 48
2022
 Using Excel TIMEVALUE function
Using Format Cells dialog box
 Click the Number tab in the Format Cells dialog box.
 Click General under Category.
Using Excel TIMEVALUE Function

You can use Excel TIMEVALUE function to convert Time to Serial
Number format. You need to enclose the Time argument in “”. For example,
TIMEVALUE ("16:55:15") results in 0.70503472
Obtaining the Current Time
If you need to perform calculations based on current time, simply use the
Excel function NOW (). The result reflects the date and time when it is used.
The following screen shot of Now () function usage has been taken on 17 th May,
2016 at 12:22 PM.
Obtaining Time from Hour, Minute and Second

Your data might have the information about hours, minutes and seconds
separately. Suppose, you need to get the Time combining these 3 values to
perform any calculation. You can use Excel Function Time for getting the Time
values.
Extracting Hour, Minute and Second from Time

You can extract hour, minute and second from a given time using the
Excel functions HOUR, MINUTE and SECOND.
Number of hours between Start Time and End Time

When you perform computations on Time values, the result displayed
depends on the format used in the cell. For example, you can compute the
number of hours between 9:30 AM and 6 PM as follows:
o C4 is formatted as Time
o C5 and C6 are formatted as Number.
You get the time difference as days. To convert to hours, you need to
multiply by 24.
VI. LEARNING ACTIVITIES
ACTIVITY. Screen Record on how to
A. Book/Printed Resources
Jones, P., (2008). Handbook of Hospitality Operations and IT. Oxford, UK:

Butterworth
Heinemann.
distribution”.
Page 29 of 48
2022
Lea R Dopson; David K Hayes (2018), Food And Beverage Cost Control,
Hoboken, New
Jersey: John Wiley & Sons, Inc.,
Schroder, K.E., Carey, M.P., Venable, P.A. (2003). Methodological challenges in

research
on sexual risk behavior: I. Item content, scaling, and data analytic options.
Ann
Behav Med, 26(2): 76-103.Shamoo, A.E., Resnik, B.R. (2003). Responsible Conduct
of Research. Oxford University Press.
Shamoo, A.E. (1989). Principles of Research Data Audit. Gordon and Breach, New York.
Shepard, R.J. (2002). Ethics in exercise science research. Sports Med, 32 (3): 169-183.
Silverman, S., Manson, M. (2003). Research on teaching in physical education
doctoral
dissertations: a detailed investigation of focus, method, and analysis.
Journal of
Teaching in Physical Education, 22(3): 280-297.
Smeeton, N., Goda, D. (2003). Conducting and presenting social work research:
some basic
statistical considerations. Br J Soc Work, 33: 567-573.
Thompson, B., Noferi, G. 2002. Statistical, practical, clinical: How many types of
significance
should be considered in counseling research? Journal of Counseling &
Development,
80(4):64-71.
Resnik, D. (2000). Statistics, ethics, and research: an agenda for educations and
reform.
Accountability in Research. 8: 163-88
B. e-Resources
Dopson, L. R., Hayes, D. K., Food and beverage cost control. 6th edition. (2016), Retrieved
January, 2020 from http://www.cotr.bc.ca/bookstore/cotr_web.asp?IDNumber=164
for
a complete list of the currently required textbooks.
Harley-Davidson Inc., Financial Statements, Retrieved January, 2020 from

http://www.google.com/finance?q=NYSE
%3AHOG&fstype=ii&ei=jIKsqfrAHHp4GoCA
distribution”.
Page 30 of 48
2022
Harding, R. (2014, June 30). The productivity puzzles. Financial Times. Retrieved January,
2020 from http://www.ft.com/
Financial Management (2019). HOG historical prices, Harley Davidson, Inc. common stock.
(n.d.). Retrieved January, 2020 from http://finance.yahoo.com/q/hp?
s=HOG+Historical+Prices
Jack E. Miller, Lea R. Dopson and David K. Hayes (2014), Food and Beverage Cost Control
Third Edition, Retrieved January, 2020 from
https://www.scribd.com/document/364370774/Food-and-Beverage-Cost-Control-pdf
Lea R. Dopson, David K. Hayes, Food and Beverage Cost Control, 7th Edition
(2016),
Retrieved January, 2020 from
https://www.wiley.com/enus/Food+and+Beveragentrol%2C+7th+Edition
Marina Bay Sands, (2015). Media Centre | Company Information | Marina Bay Sands.
[online]
Marinabaysands.com, Retrieved January, 2020
<http://www.marinabaysands.com/company-information/media-centre.html>
Noble, D.F. (2012), Gallery of best resumes: A collection of quality resumes by professional
resume writer, Retrieved January, 2020, http://login.library.sheridanc.on.ca/login?
Odom, Clement K., "Logistics and Supply Chain Management in the Hotel
Industry: Impact
on Hotel Performance in Service Delivery" (2012). UNLV Theses,
Dissertations,
Professional Papers, and Capstones. 1339. Retrieved January, 2020,
https://digitalscholarship.unlv.edu/thesesdissertations/1339
Partridge, A.R (2011) Foodservice Logistics Brings Value to The Table. Retrieved
January,
2020 http://www.inboundlogistics.com/cms/article/foodservice-ticsvalue-to-
the table/
Peter Briscoe and Griff Tripp (2016), Chapter 4. Food and Beverage Services,
Retrieved
January, 2020 from https://opentextbc.ca/ir-4-food-and-beverage-services/
STR Global (2012). Hotel types. Retrieved January, 2020 from

http://www.strglobal.com/Resources/Glossary.aspx#H
distribution”.
Page 31 of 48
2022
Stuart-Hill, T (2013) A practical guide to competitive set selection: hotel business review,
Retrieved January, 2020 from
http://hotelexecutive.com/business_tical-guideto- competitive-set-selection
Terry, L. (2007) Hospitality Logistics: Supply Chains Made to Order, Retrieved

January,
2020 from http://www.inboundlogistics.com/cms/article/hospitality-logistics--
order/
WILL KENTON, Cost Control. Updated Apr 9, 2019 retrieved January, 2020 from
https://www.investopedia.com/terms/c/cost-control.asp
Wyndham Hotels & Resorts 2012 Corporate Information. (2012), Retrieved

January, 2020
from http://www.wyndham.com/corporate/recruiting/disciplines/corporateoffice/
main.wnt
Zhang, X., Song, H. and Huang, G., 2009. Tourism supply chain management: A new
research
agenda. Tourism Management, [online] 30(3), pp.345-358, Retrieved January,
2020 from
<http://www.sciencedirect.com/science/article/pii/S0261517708002161>
distribution”.
Page 32 of 48

Data-Analytic Im

Uploaded by

Document Informationclick to expand document information

Document Informationclick to expand document information

Copyright:

Available Formats

Data-Analytic Im

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Data-Analytic Im

Uploaded by

Copyright:

Available Formats

Republic of the Philippines

NUEVA VIZCAYA STATE UNIVERSITY

College: Industrial Technology

I. UNIT TITLE/CHAPTER TITLE

II. LESSON TITLE

III. LESSON OVERVIEW

IV. DESIRED LEARNING OUTCOMES

At the end of the lesson, the students should be able to:

1. DATA ANALYSIS PROCESS

Data Analysis is defined by the statistician John Tukey in 1961 as

 Data Analysis with Excel and

Data Analysis is a process of collecting, transforming, cleaning, and

Data Requirements Specification

within a Spreadsheet or Statistical Application. A Data Model might have to be

The processed and organized data may be incomplete, contain

Statistical Data Models such as Correlation, Regression Analysis can be

The data analysts can choose data visualization techniques, such as

2. EXCEL DATA ANALYSIS

Ranges and Tables

Data Cleaning – Text Functions, Dates and Times

Excel provides you conditional formatting commands that allow you to

Sorting and Filtering

Subtotals with Ranges

Understanding Lookup Functions

With PivotTables you can summarize the data, prepare reports

Working with Multiple Worksheets

3. WORKING WITH RANGE NAMES

While doing Data Analysis, referring to various data will be more

 A meaningful Range name (such as Cashflows) is much easier to

Copying Name using Formula Autocomplete

Range Name Syntax Rules

Creating Range Names

 Using the Selection dialog box.

Create a Range Name using the New Name dialog box

Creating Names for Constants

In the example below, Savings Bank Interest Rate is set to 5%.

 Click Define Name.

The Name Savings_Bank_Interest_Rate is set to a constant 5%. You can

Manager dialog box appears. All the names defined in the current

The List of Names are displayed with the defined Values, Cell

The Scope of a name by default is the workbook. You can find

Suppose you want the Scope of this interest rate restricted to

The following filtering options appear:

You can apply Filter to the defined Names by selecting one or more of these

You will get a message, confirming delete. Click OK.

You can use the Edit option in the Name Manager dialog box to −

Change the Name

Step 1 − Click the cell containing the function Large.

Consider the following example:

You can also Apply Names to an entire worksheet, by selecting the worksheet

 Using the Paste Name dialog box.

Viewing Names in a Workbook

 Click an empty Cell where you want to copy the Names in your

Using Names for Range Intersections

Range Intersections are those individual cells that have two Ranges in

You can make this more meaningful with the Range Names.

Copying Formulas with Names