Global Warehousing Management Optimization Project

Feb., 2020
 Contents
秘密▲

1 Background and solutions to temporary storage materials

2 Setup of Temporary Storage Site

3 Issue Material Codes

4 Printing Serial Codes

5 App iWMS scan Serial Code to inbound

6 Inventory Query

7 App iWMS scan Serial Code to outbound

8 Temporary Storage Site Maintenance

9 Useful Information

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 秘密▲

Part 1

Background and solutions to temporary storage materials

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 Background and solutions to temporary storage materials 秘密▲

Current problems:
There are some materials casually put in
representative offices, canteens or employee's
dormitories, this bad phenomenon can cause
risks to asset security, material quality,
compliance control and information security, etc.

Measures of improvements:
Set temporary storage site in representative
offices, and create management system to
online management and monitor temporary
storage materials.

© ZTE All rights reserved

4
 The range of temporary storage materials 秘密▲

Engineering Test
Outsourced
equipment equipment
Parts

Third-part temporary Exhibition

equipment
storage materials equipment

Return&repair Mobile
parts devices
Replacement
Engineering
parts
auxiliary parts

Temporary Storage Site is used to temporarily stock items put in non-warehouse areas, these items are used for
engineering/service projects, such as various engineering equipment, testing equipment, mobile products,
engineering auxiliary materials, spare-parts, repaired parts, third-party equipment, outsourced parts, other than office
appliance and fixed assets.

© ZTE All rights reserved

5
 秘密▲
General Management Principle of Temporary Storage Materials

Requirements on setup of temporary storage site Requirements on monthly check

In principle, all office areas shall set temporary storage site, and Ø Each overseas organization and domestic representative office
appoint the keeper. The physical security and 5S shall be guaranteed, shall build an audit team, members can be but not limited to PD,
the sign of the name and paper of management regulations shall be engineering manager, SCM delivery manager, Operation director,
pasted out. Pictures of this temporary storage site shall be uploaded to ECPOC, Finance manager.
iCenter folder Online Management of Temporary Storage Site.
Ø At the end of each month, the audit team shall check situations
of temporary storage materials, and find whether there are any
materials are wrongly put in places such as canteen, garage,
basement room, public dormitory area, other than temporary
storage site.

Ø At the same time, this team shall check management on

Daily management requirements temporary storage site, includes the consistency between
psychical stocks and booked quantity, 5S, physical security, etc.
All temporary storage materials shall be put into warehouses or
temporary storage sites, if there are no logistic warehouses or Ø The audit team shall provide reports about the checks and
temporary storage sites, the material owner shall ensure security for upload to iCenter folder Online Management of Temporary
these temporary storage materials and be clear about the quantity, Storage Site after signed by National Director, Manager in
origin, destination and usage. engineering service office and manager of representative office.

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 秘密▲
Flow chart of settling temporary storage materials
二、暂存点的设立审批

Flow chart of settling temporary storage materials

Setup App iWMS scans App iWMS scans

Issue Material Printing Inventory
Temporary Storage Serial code to serial codes to
Site
Codes Serial Code query
inbound outbound

1. TS approval
2. Collected by App iWMS
SRM system PC iWMS App iWMS App iWMS
Collecting List of PC iWMS
Temporary Storage Site

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 秘密▲

二、暂存点的设立审批
Part 2
Setup of temporary storage Site
Setup of App iWMS scans App iWMS scans
Issue Material Printing Inventory
Temporary Storage Serial code to serial codes to
Site
Code Serial Code query
inbound outbound

1. TS approval
2. Collected by App iWMS
SRM system PC iWMS App iWMS App iWMS
Collecting List of PC iWMS
Temporary Storage Site

8
 TS Approval for setup, change or termination(or not setup) of 秘密▲

temporary storage site

List of Countersigners and Approvers of
Setup, change or termination(or not setup) of temporary storage site
Members

Initiator of countersigning Demander of setup/Demander of termination/Demander of not setup of temporary storage site

Host of countersigning Demander of setup/Demander of termination/Demander of not setup of temporary storage site
System Products: Temporary Storage Ste Manager, ECPOC, Operation Team Leader, Director of Law Service Division, Director of
Compliance&Management Division, Manager of National Engineering Service Office , National Managing Director, Director of Engineering Service
Countersigners Division
Mobile Devices: Temporary Storage Ste Manager, ECPOC, Operation Team leader, Director of Law Service Division, Director of
Compliance&Management Division, Level-4 leader of Mobile Device Section, National Managing Director, Director of Sales Division
System Products: Level-2 leader of Engineering Service Dept., Level-2 leader of Sales Division
Approver
Mobile Devices: Level-2 leader of Sales Division, Level-2 leader of Mobile Devices Dept.
Notify Director of Operation & Management(Su Guangming10004405、Xie Yongjun0024373)

1. The applicant shall initiate approval in Teamshare with the title as The application of setup, change or termination(or not setup) of temporary storage site in XX
country.
2 .TS application path:
1) System Products: Engineering Service Operation Division - General Approval Flow of Engineering Service (with joint signatures):
2) Mobile Devices: Overseas Sales - Custom General Approval Flow(With Counter Sign)
3. Due to the special traits of mobile devices, after the representative office makes evaluations, mobile devices can share temporary storage site with system
products, or set a separate temporary storage site.
4. After TS approval is completed, the keeper shall register this temporary storage site in iWMS.
5. When terminate a temporary storage site, the physical goods shall be cleared, and inventory data shall be written off from iWMS.
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 General requirements on temporary storage site 秘密▲

Physical Location Security Demand 5S Management Training &

Announcement
In principle, temporary storage 1.Temporary storage site 1. The layout shall be 1. The nameplate of site name
site shall be set in shall be a separated and reasonable, temporary and mark about management
representative office , it is locked space(including storage site shall be managed requirements shall be pasted
suggested not beyond 2km separated cabinet with lock). by bins which shall be marked, in temporary storage
from the office If not a separated but an materials shall be put in bins. site(Chinese and English
open area, the 24H CCTV It is forbidden to store version)
shall be equipped to ensure personal belongings.
asset security.
2. Materials shall be orderly
2. Fire facilities shall be piled, the site shall be clean,
equipped. neat and ventilated.

Remind: After setup, pictures from different view of temporary storage site shall be uploaded to iCenter folder Online
Management of Temporary Storage Site, pictures shall show the overview and details of temporary storage site.

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 秘密▲
Q&A about setup of temporary storage site

No. Questions on scene and Explanation Answers and Solutions on Scene

If standard warehouse was set in the region of representative office, materials are online
One office area has been set standard warehouse which can
managed and business running is effectively supported(offline managed materials are not
1 support normal business running, does this office require to
allowed), in this case, temporary storage site is not required. If there are materials beyond the
set temporary storage site?
storage rang of standard warehouse, then the temporary storage site shall be set.
There is no mandatory requirement on the location of temporary storage site, in considering of
Must temporary storage site be set in the office, concerning
convenient operation and physical security, in principle it is prioritized to set temporary storage
2 the office which is really under required conditions, can
site in the office area. If it is not set in the office, the physical security, requirements on business
temporary storage site be set in other place near the office?
running, and effective management shall be considered.
All offices shall set temporary storage site, but there is no confines that whether one temporary
3 Can neighbored offices set one temporary storage site? storage site can be shared by several offices. The representative office shall note the
convenience and fluent supports when several offices share one temporary storage site.
There is no mandatory requirement on the location of temporary storage site, in considering of
convenient operation and physical security, in principle it is prioritized to set temporary storage
site in the office area. If a public area in dormitory(not personal area) can meet physical
4 Can temporary storage site be set in dormitory area?
requirements, and the representative office can arrange some people to effectively manage, at
the same time, fluent business supports can be ensure, in this case, temporary storage site can
be set in this public area.
CCTV camera shall be equipped in temporary storage site which is a separated open area. If
CCTV cameras are not allowed to set in some European
5 CCTV camera is not allowed to set by law, then the separated room with lock can be used, if
countries, how to cope with this?
there is no such a room, the cabinet with the lock can be an alternative.
According to the real business running situation, if one
In principle, all offices are required to set a temporary storage site. If it is really not necessary,
representative office judged that there is unnecessary to set
6 the representative office shall initiate TS approvals with reasons, and after approved by level-2
temporary storage site, shall requirement be rigidly
leaders, this temporary storage site can be exempted to set.
followed to set a temporary storage site?

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 秘密▲

Part 3
Issue Material Codes

Setup App iWMS scans App iWMS scans

Issue Material Printing Inventory
Temporary Storage Serial code to serial codes to
Site
Code Serial Code query
inbound outbound

1. TS approval
2. Collected by App iWMS
SRM stem PC iWMS App iWMS App iWMS
Collecting List of PC iWMS
Temporary Storage Site

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 Materials codes and EAR 秘密▲

1. Confirm
material codes

2. Confirm
material ownership

1. For the material with traceable ZTE Bar-code/Serial code, these codes can be directly used to run temporary
storage site; if item code is traceable but serial code is missing, then the new serial code can be issued through iWMS.
2. For materials with ZTE ownership but there are no identified codes, regardless of manufactured or outsourced, if
it is testified the materials are not subject to EAR, then new item codes(beginning with W) can be issued through SRM
system. if it can't be testified that materials are not subject to EAR, then original codes shall be used to run
inbounding, new codes are not allowed to issue from SRM.

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 SRM Permission 秘密▲

The English version is not available at this moment, it is expected.

2 4

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 Issue Material Codes 秘密▲

1. Link：http://scm.zte.com.cn.
2. Route:
Material Management>
IPN Management>
Code Management for External Warehouse>
Draft Material Release Bill

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 Code query 秘密▲

There are two methods to query codes：

Ø Condition query: Query runs according
to information provided in each
condition, at least one condition shall
be provided.
Ø Batch query by template: Fill material
codes in template and query out
material information in batches.

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 秘密▲

Part 4
Printing Serial Codes

Setup App iWMS scans App iWMS scans

Issue Material Printing Inventory
Temporary Storage Serial code to serial codes to
Site
Code Serial Code query
inbound outbound

1. TS approval
2. Collected by App isms
SRM stem PC iWMS App iWMS App iWMS
Collecting List of PC iWMS
Temporary Storage Site

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 Printing serial codes 秘密▲

1. Get to the function by link:

http://iWMS.sc.zte.com.cn/zte-scm-iwms-
ui/#/wmsFrame/stockReport/barcodeScan, login by HR ID
and PW.
2. Input material code issued from SRM ssytem
and press Enter, system will show Materials
description. Then choose print type, printed
quantity and number of prints, refer to picture 1.
3. There are two printing types: Box mode+Batch
code; Piece item mode+Serial code.
4. Replenish printing: Print more serial codes for
bar-code, refer to picture 2.
5. Paste labels in physical goods.

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 秘密▲

Part 5
App iWMS scans serial codes to inbound

Setup App iWMS scans App iWMS scans

Issue Material Printing Inventory
Temporary Storage serial codes to serial codes to
Site
Code Serial Code query
inbound outbound

1. TS approval
2. Collected by App iWMS
SRM system PC iWMS App iWMS App iWMS
Collecting List of PC iWMS
Temporary Storage Site

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 APP iWMS function - Installation 秘密▲

1 Install ZTE iCenter function, and run iCenter

2 Get into Workbench Tab, turn to“All Apps”，slide down and choose“iWMS”

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 App iWMS function - setup 秘密▲

2
4

5
3

System setup: click iWMS function, get to setups, click human icon, select language and switch warehouse.

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 App iWMS scans serial code to inbound 秘密▲

2 7

3 8

4
9
1 5

1. Click Warehousing, Maintain Project No. Warehousing Type, Warehousing Mode, Depositor, Click Add Items to get to
next step.
2、Add items: Materials Storage Location, scan Item Bar-code, system will read item code and item name.
3. Click Add Materials to scan more bar-codes.
4. Click backward arrow after finishing scanning all bar-codes and do submission.
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 秘密▲

二、暂存点的设立审批
Part 6
Inventory Query

Setup App iWMS scans App iWMS scans

Issue Material Printing Inventory
Temporary Storage Serial code to serial codes to
Site
Code Serial Code query
inbound outbound

1. TS approval
2. Collected by App iWMS
SRM system PC iWMS App iWMS App iWMS
Collecting List of PC iWMS
Temporary Storage Site

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 Inventory query - APP iWMS 秘密▲

2
5

We can query inventory data in Apps, we can view the date flexibly according to our specified demand, but the data can not be
download.
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 Inventory query - PC iWMS 秘密▲

2
1

1. 4 steps to get inventory list.

2. The data can be exported and archived.

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 Query Inbounding Records - PC iWMS 秘密▲

2
1

1. 4 steps to get Inbounding records.

2. The details can be listed by Bill No. or by codes.
3. The data can be exported and archived.

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 Query Outbounding Records - PC iWMS 秘密▲

2
1

1. 4 steps to get Outbounding records

2. The details can be listed by Bill No. or by codes
3. The data can be exported and archived.

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 秘密▲

二、暂存点的设立审批
Part 7
App scans serial codes to outbound

Setup App iWMS scans App iWMS scans

Issue Material Printing Inventory
Temporary Storage Serial code to serial codes to
Site
Code Serial Code query
inbound outbound

1. TS approval
2. Collected by App iWMS
SRM system PC iWMS App iWMS App iWMS
Collecting List of PC iWMS
Temporary Storage Site

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 App iWMS scans serial codes to outbound 秘密▲

6
2
7
3

4 8

1. Click Ex-warehouse Function in APP, maintain Ex-warehouse Type, Ex-warehouse Mode and collector, and then step to Add items.

2、Add item: Material Storage location, Scan or Input Item Bar-code, system will read Item code and Item name. Add item can be
repeated to scan all bar-codes.
3. After all bar-code are scanned and read by system, click Submission to complete.

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 秘密▲

Part 8

Temporary Storage Site Maintenance

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 Check Temporary Storage Material 秘密▲

Requirements on Temporary Stock Material Checklist

1. Check term: At the end of each month
2. Check Items: All places includes office, dormitory, garage, canteen,
storage room, basement room,etc.(including but not limited to places
mentioned in the checklist)：
3. Submit reports : Reports shall be signed by audit team members, after
approved by related leader, reports shall be uploaded to iCenter folder
Online Management of Temporary Storage Site, the link as below:
http://i.zte.com.cn/#/space/8d05d6428c6d4d9fb491e17bdba7e48b/wiki/p
age/c4bb800e65214441b8400906d40ad9bc/view

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 Check Temporary Storage Site 秘密▲

Requirements on Temporary Storage site Checklist

1. Check term: at the end of each month
2. Check items: Consistency between booked quantity and physical quantity,
bills of inbounding&out-bounding, psychical security, on-site management.
Randomly stocktaking shall be carried out every month, entirely stocktaking
shall be done quarterly.
3. Submit reports: Reports shall be signed by temporary storage site
manager, and uploaded to iCenter folder Online Management of Temporary
Storage Site by link :
http://i.zte.com.cn/#/space/8d05d6428c6d4d9fb491e17bdba7e48b/wiki/page/c4bb800e6
5214441b8400906d40ad9bc/view

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 Obsolete materials and scraps 秘密▲

1. In principle, material duration time in temporary storage site is two months at longest, materials with duration time
exceeding two months shall be disposed and cleared.
2. Temporary storage site manager shall regularly push to clear scraped materials and obsolete materials, to improve
utilization of the site.

Material of Customer Ownership Material of ZTE Ownership

1. Materials belong to Customer Ownership: These kind of 1. History materials branded by ZTE: if not traceable, it is
materials shall be returned to customer or transited to suggested to push representative office to scrap(including
the place appointed by customer, it is not allowed to be mobile devices division).
casually scrapped. 2. History materials not branded by ZTE: If controlled by
2. If customer clarifies that materials will not be used any EAR, these materials shall be classified by ECCN, it is
longer, the statement about this clarification shall be suggested to evaluate material values, scrap can be done
provided to authorize ZTE to destroy and scrap these if there are no values.
materials, ZTE shall shall flow scrap Workflow.

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 秘密▲

Part 9

Useful Information

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 Q&A about temporary storage Materials(1) 秘密▲

NO. Questions on Scene and Explanation Answers and Solutions

The employee is the responsible people for this board, in principle the board shall be put into temporary
The employee needs to take boards from National logistic storage site as soon as he gets into the office, but, according to work plan, if the employee is scheduled to
Warehouse(or spare-parts warehouse) to the office, and he take bards and leave the office in a short time(not exceeding one workday) for another work, these boards
1
will leave the office with boards to other place in 24 hours, are not required to put into temporary stogie site if the security is guaranteed, and at the same time, the
are these boards required to put into temporary storage site?board information such as quantity, source, plan of use can be provided in case of audit, as well as the
testification that the duration term in the office of the board is no longer than a workday.
The employee can still take boards or put boards into the office if the security can be guaranteed. If boards
The employee wanted to take boards to the office after
were put into the office, the employees shall transit boards to temporary storage site next day after he
2 work, but the temporary storage site is closed, how to do
gets into the office(if the employee will take boards away and leave office for next work, then boards are
with boards?
not required to stock in temporary storage site.)
For the regions with logistics warehouse or temporary storage site, all temporary materials shall be put
The employee finished work in night and he took boards to into warehouse or temporary storage site in a workday, for the regions without logistic warehouse or
3
dormitory room, how to do with the boards? temporary storage site, the related people shall guarantee physical security of the goods and be clear
about quantity, source, destination and usage.
The employee traveled with boards to places where there
are no temporary storage site or standard logistic For regions without logistic warehouse or temporary storage site, the responsible people shall guarantee
4
warehouse, and he/she will continuously work there for physical security for goods and be clear about quantity, source, destination and usage.
several days, how to do with boards?

35
 Q&A about temporary storage Materials(2) 秘密▲

Other Types Questions and Scene Explanation Answers and Solutions

For consumable materials provided by ZTE, which are used in ZTE management&service project, are
For the consumable materials used in maintenance
International usually local purchased materials with lower administration level and are consistently used and reduced,
project, such as freon, condenser and other low
Management evaluated by compliance that this kind of materials are not required to be specially controlled, from the
valued consumables, are required to stock in
and Service point view of operation management that these materials are managed by off-line records is also
temporary storage site?
acceptable.
International It is clear that equipment used in NOC monitoring center are not required to stock in temporary storage
Monitoring and Testing equipment which have been
Management site, project team shall grantee that equipment will not be illegally transferred. If equipment are not
used for a long time in NOC Monitor Center are
and Service used and electric power is not supplied, then this kind of equipment are required to stock in temporary
required to stock in temporary storage site?
storage site.
In principle, equipment put in testing bureau shall be stocked in separated room with lock and kept by
particular people to ensure the security, meanwhile particularly registered temporary storage site in
For the testing bureau which is set in the office, how system shall run to online manage materials.
Test bureau in
to keep equipment which are used by testing bureau?
the office Equipment of testing bureau which spreads in different locations in the office shall be managed by
particular people and establish account data to manage, and physical security shall be ensured, it shall
be clear about the material quantity, source, destination, usage,etc.
Are fixed assets required to stock in temporary
Fixed assets Not needed, flow the regulation of fixed asset management.
storage site?
Storage of For low valued and frequently used tools, such as
These usually used low value tools(including tools beyond EAR control) are not needed to stock in
tools,instrume screwdriver, wrench, and network cable pliers, are
temporary storage site.
nt&meters required to stock in temporary storage site?
Usually this kind of materials shall be put into temporary storage site, but for the situation that
Storage of materials are consistently used, such as Network test tool which are in use everyday, and there is
Must high valued instrument & meters be required to
tools,instrume responsible people for it, for these carry-on tools, are not required to run stock-in and stock-out form
stock in temporary storage site?
nt&meters the temporary storage site. If stopped to use for more than one day, it shall be stocked in temporary
storage site.
36
 Guidance in details 秘密▲

Guidelines of SCM Guidelines of APP iWMS for Sign of Temporary

coding function Temporary Storage Site Storage Site

Temporary storage Temporary Storage Site Management Requirements of Management Regulations on

material checklist Checklist Temporary Storage Overseas Temporary Storage Site
Materials(simplified)

© ZTE All rights reserved

37
 Guidance in Videos 秘密▲

•UDM（Contact: Sun Baogang 10023120）

•http://udm.zte.com.cn/UDM/Application/DocManage/FrmDocumentView.aspx?FromMa
Video 1 il=true&docId=8017655

• iCenter（Contact : Zhao Qiaohong 00016289）

•http://i.zte.com.cn/#/space/8d05d6428c6d4d9fb491e17bdba7e48b/wiki/page/32b0155
Video 2 3df804493a5da4d2bc511e6b1/view

MOA
Exchange about Operations of Temporary Storage Site
Exchange

38
Thanks！