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Useful Phrases For Daily Writing

This document provides useful phrases for daily writing in emails. It includes phrases for greetings, introductions, questions, requests, confirmations, informative messages, endings, and attaching documents. Suggested phrases range from formal to informal depending on the recipient and context. Common phrases include "Please let me know if you need anything else", "Thanks for your time", and "Attached is the requested document."

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Abhinash Jaiswal
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115 views9 pages

Useful Phrases For Daily Writing

This document provides useful phrases for daily writing in emails. It includes phrases for greetings, introductions, questions, requests, confirmations, informative messages, endings, and attaching documents. Suggested phrases range from formal to informal depending on the recipient and context. Common phrases include "Please let me know if you need anything else", "Thanks for your time", and "Attached is the requested document."

Uploaded by

Abhinash Jaiswal
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Useful phrases for daily writing

Before you start

Do you know what does mean?

 CC Courtesy/Carbon copy

People that need to be informed but there is no action required from them.

 BCC Blind Courtesy Copy

People that need to be informed without anybody else knowing about it.

Example of using word “copy”

 You can say - Copy me in.


 Did you copy him in?

Email etiquette

The example “Out of office auto-reply”

I am currently out of the office, and I will be back on 9 January. I will


respond to your messages as soon as possible.

If you need something urgent, please contact my colleague Yoko at


[email protected]

Best regards

Katerina
Greeting

 Informal

Hi Marek

Hi everyone

 Neutral - Hello Kim

Good morning Seu

Good afternoon Harry

 Formal

Dear Sue or Dear Mr Novak

Dear Ms Johnson

Dear Sir/ Madam - in case that I do not know who my email will be read

 Addressing more people

Dear Mr Johnson, Ms Black and Ms Travis

Dear Analysis Team

 Without name at all

writing email inside a company

informal chatting between colleagues

fast answer

not first email

*With greetings looks better – but it’s not necessary


Compose an email

 Introduction – “thank you”

Thank you for your email…

Thank you for your call yesterday…

I hope you are doing fine…

I hope you had a great weekend/holiday…

Thank you for getting back to me so quickly…

It was a pleasure to meet you yesterday…

 Apologize

I apologize for the delay in reply - formal

I am really sorry for taking so long to get back to you - less formal

Sorry it took me so long to get back to you - non-formal

 quick phrases

I am really sorry, but I can’t attend the meeting on Thursday…

Can you please send me the report we talked about in the morning?

Congratulation on being promoted.

I will not be at work tomorrow.

 Reason for writing – formal

I am writing to inform you about…

I am writing regarding…

I am writing to confirm that…


I am writing to ask about/ask for…

I am writing in response to your question about..

 Reason for writing - informal

I’m writing because…

I’m writing to tell/inform/ask you…

I just wanted to let you know that…

Just a quick note on…

I’m reaching out because...

 Self-introduction

Just a couple of lines to introduce myself. My name is... and I am


responsible for…

My name is and I would be your contact for any issues related to…

Just a quick introduction - my name is ...and I…

John is away until Wednesday, and I am covering for him. I have been
asked to…

 Questions - Formal
Could you please let me know?
Could you please tell me..?
I would like to ask about ..?
Would it be possible to..?
I would be grateful if you could give more details about..?
 Questions - informal
Can you please tell me..?
Can you please confirm that..?
I have a question about it?
I would like to know..?
Is there any chance you could..?

 Answer
To answer your question about..
The answers to your questions are below..

 Request - formal
Could you please…?
I was wondering if you would be able to…?
I would be very grateful if you could…
I have a question about…
If possible, I would like to...

 Request - informal
Can you please…
I am writing because…
I just wanted to ask if you could
Just a quick question about
I was wondering if you could...
 Feedback, opinion - formal informal
Any feedback you can give me on this would be highly appreciated…
I would like to hear your thoughts about…
How do you think we should deal with this?
What do you think is the best way to proceed?
What do you suggest doing?
What do you think?

 Confirmation - Formal
Please let me know if this is OK with you…
Please let me know if this works for you…
Could you please confirm that?

 Confirmation - Informal
I would like to confirm…
Just writing to confirm…

 Informative email
Formal
I would like to inform you that/about…
I wanted to update you on...the current situation
I wanted to let you know…
Informal
Just a quick head up…
Just to update you on…
Just a note to say

 Positive informative email


Formal
I am happy to let you know that…
I am delighted to inform you that…
You will be pleased to hear that…

Informal
We are excited to inform you that…
Congratulations on…
I am really happy about that…

 Negative informative email


Formal
Unfortunately, we are unable to…
I am very sorry but
We regret to inform you that…
I am afraid it will not be possible to
Informal
It sucks but…
I tried my best, but…
I am really sorry, but…

 How to end it
Formal
Thank you for your time and patience
Thank you for your time, I really appreciate it
Thank you for your time and cooperation

Informal
Many thanks for
Thanks a lot for everything

 How to end it
I look forward to seeing you soon
I look forward to hearing from you
Please not hesitate to contact me if you require further information
Let me know if there’s anything else can help you with
Please feel free to contact me if you have any questions

Informal
Hope to hear from you soon
See you soon
Take care
Have a great day
Thanks/cheers

 Attaching
Formal
I have attached the report for your review
Please find attached
Could you please sign the attached document and send it back to me?

Informal
Here is the file we discussed
Please take a look at the attached document

 Say goodbye
Formal
Yours sincerely
Best wishes/best regards/kind regards

Informal
Thanks, take care
Have a nice weekend

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