CYBER CAFÉ MANAGEMENT

INTRODUCTION

The software is the solution for an Internet cafe. The software provides you with a

means to control the workstations, manage customer database, sell products and generate detailed

reports and statistics.

This is a powerful Cyber Cafe management software that helps with managing customers and

employees, controlling computers and printers, securing systems, accounting and billing. It simplifies

and automates running your Internet Cafe business. Unlike many other competitive programs, Cyber

cafe management system is robust, quick, secure and very intuitive and easy to use. It doesn't
matter

how big your Internet cafe is - Cyber cafe management system is capable of controlling any number
of

workstations. Cyber cafe management system is designed to be a complete solution for Internet
cafes

and to make life easier for Internet cafe owners, operators and customers.

The basic task of our software is to provide operators and customers with an accurate timing and
billing

information at any time. Cyber cafe management system keeps customer accounts, so that
customers

can log in on their own using username and password, printed account ticket with a time code or
even a

magnetic card. It is possible to set any pricing you might imagine including periodic discounts on
specific

days or times, traffic and group discounts, time bonuses or points system. The software keeps
inventory

of products and services and supports POS devices such as receipt printers. Other important features

include reservations, print control, remote screen and instant recovery of disk partitions. The
software

generates various statistics, which give detailed information about business performance. All

transactions and actions are recorded into a database and can be viewed through multiple reports.

EXISTING SYSTEM

In the form Cyber Café Managements System is manual system. In manual system

administrator has to keep the track of many tasks such as keeping track of time, which is the tedious
job.
Once the user logs out, while preparing bill he has to refer user details including name, login time
and

logout time and time allocated leads to the possibility of causing errors in bill calculations. This may
be

beneficial to administrator. Hence also there is not accuracy in bill calculations.

It is a software widely used in our neighborhood, developed by private programmers for Cyber Cell
of

our police department. The software connects each user of any cafe with an online database which
is

controlled by the server of cyber cell. It records the browsing history and the account details of
every

user who login and surf. Once a user login he is provided with an ID and password which can be used

again. The security features are well maintained but it cannot satisfy every customer needs. The
billing is

based on the net time usage by the local server of the cafe. The existing versions of clink cannot
prepare

the bill based on the data usage. The billing system is not concerned with the data usage of each
user

PROPOSED SYSTEM

The package consists of two applications:

Café Station :

A main program installed at the operator desk. It is used by operators to control all connected

client workstations.

Café Agent :

Installed on all client workstations - it secures and locks the system, offers possibility to log in

and out and shows session information.

FEATURES

Security

Cyber cafe management system provides many levels of security, ensuring that your business

is always under control.

Workstation lock :

Unused workstations can be securely locked so that no one can use them without proper

authorization from the operator.

Operator profiles:
You can create many profiles for your employees with different access rights. Not every one

should be able to change crucial options or pricing schemes — Cyber cafe management system
makes it

possible.

Encrypted data files:

All databases used by Cyber cafe management system are encrypted which ensures they

can't be tampered with by unauthorized individuals.

Backups:

It's possible to create backups of data files automatically every given period of time. Your

data will be secure even when your system crashes.

Ease of use:

Although our software has many advanced features it's still very easy to use, both for

operators and customers. The user interface is clean and feels very natural even to beginners. The

integrated help system will guide you in case of any problems.

Customer accounts:

Cyber cafe management system makes it really easy to manage large database of

customer accounts. You can create different types of accounts for your customers — time
accounts,cash

accounts, debt accounts and unlimited accounts. You can assign beneficial charging rates to
customer

accounts to reward devoted customers. Customers will be able to log on by themselves using their

account ID and password

Reservations:

Cyber cafe management system provides unique graphical workstation reservation system.

Simply select a time period on the workstation chart to create the reservation.

In case of a very big traffic, you'll appreciate the Waiting queue function, allowing you to manage the

waiting list.

Reports and statistics:

Our software provides you with a range of reports and statistics summarizing your

business performance. Starting with very general reports, you can even get a list of all operations

performed by your employees minute by minute

Flexible charging rates:

system. You can configure many schemes of pricing, including periodical discounts.

Support for external devices:

We can use scanner to logon users with accounts and sell products. Cyber cafe

management system also supports receipt printers for printing receipts and account tickets.

Print control:

Cyber cafe management system monitors printers on the main PC and on client

workstations. Printouts can be confirmed by customers as well as by operators before they are sent
to

printer. It is possible to specify different prices based on printer, page count and format. All charges
are

saved in print reports.

Easy on resources

Even though Cyber cafe management system is feature packed as no other software

package, it's very easy on your system resources. Thanks to efficient programming schemes and
great

design it runs without problems even on older hardware..

FEASIBILITY STUDY – CYBER CAFÉ MANAGEMENT SYSTEM PROJECT

The preliminary investigation is carried out before the analysis in which the Feasibility study is
carried out. An important outcome of preliminary investigation is the determination that the system
requested is feasible or not. Feasibility study is undertaken to determine either possibility of
improving the existing system or developing a new system.

Preliminary investigation is an important part of the system analysis. Before starting any system we
have to determine whether the system is feasible or not. This study is known as the Feasibility
study. 

Types of feasibility study:

1. Technical Feasibility Study.

3. Operational Feasibility Study.

1. Technical  Feasibility  Study :

It includes the study like can work for project be done with current equipment , existing software
technology and with available manpower?

For proposed system technical hardware requirements are – 

Processor : Pentium 

Memory : Minimum 32 MB RAM

Software Requirements:

1) Front end – Core Java and advance Java 

2) Back end – Microsoft Access

3) Platform – Windows XP or 98

2. Economical  Feasibility :The cyber cafe can easily afford software and hardware , since they are
not expensive . Manual errors are minimized due to user friendliness of proposed system .
Cyber cafe will not have to spend money on recruitment of highly skilled personnel in order to
operate it.
 3. Few days or hours of training to existing personnel is sufficient , since processing system was
designed keeping in mind the common person with limited technical knowledge.

Hence, the proposed system is technically feasible.

4. Operational Feasibility:   

Will the system be used if it developed and implemented?

Will there be resistance from the user to the new system.

The system will provide timely information and status of the various activities to manage, to
facilitate the user of the system.

Smooth and user friendly operation of the system was main aim for spending up work in progress. 

Following are some good qualities of system:

1. Master information is entered only once. 

2. data processing is facilitated. 

3. Faster processing of data to give structured reports. Hence, the proposed system is
operationally feasible to cafe. 

SCOPE OF THE SYSTEM - CYBER CAFE MANAGEMENT SYSTEM PROJECT 

As this is automated cyber management system it makes it very easy for administrator to
search details. Also it time allotment is done very efficiently and it provides fast service in
term of the bill calculation and time management. 

Which is very advantageous to both administrator and user. 

LIMITATIONS AND FUTURE  ENHANCEMENTS OF CYBER CAFE MANAGEMENT SYSTEM PROJECT

LIMITATIONS :
   The  most  important  limitation  of  the  existing  system  is ,  it  is  Manual  system.

Drawbacks of Manual System:

·        Time required for validation and updating is more.

·        Accuracy is less and incomplete.

·        Searching is difficult.

·        Repetition of work is going on.

·        Keeping track of cabin status is tedious job.

FUTURE ENHANCEMENTS:

    The computerized  “Cyber Café Management “ is made with intention to make easy to maintain
the records and minimize the drawbacks of the system.

Advantages  of  computerized  system over  manual  system  are:

·        Computerized system is completely automated thus user can operate easily.

·        Computerized system generates online reports.

·        It reduces the data consistency and redundancy.

·        Computerized system is very helpful to display all records