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Programme Associate G-6

The document outlines a generic job profile for a Programme Associate position at the G-6 level within a UNICEF country office. The key responsibilities of the role include supporting programme development, implementation, and monitoring; ensuring accurate data entry and reporting; facilitating partnerships; and monitoring budgets and supplies to help deliver UNICEF programmes effectively. The position requires strong administrative skills and experience in programme support functions.

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246 views4 pages

Programme Associate G-6

The document outlines a generic job profile for a Programme Associate position at the G-6 level within a UNICEF country office. The key responsibilities of the role include supporting programme development, implementation, and monitoring; ensuring accurate data entry and reporting; facilitating partnerships; and monitoring budgets and supplies to help deliver UNICEF programmes effectively. The position requires strong administrative skills and experience in programme support functions.

Uploaded by

Esam
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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UNITED NATIONS CHILDREN’S FUND

GENERIC JOB PROFILE (GJP)

I. Post Information

Job Title: Programme Associate Job Level: G-6


Supervisor Title/ Level: Various CCOG Code: 2A02
Organizational Unit: Programme Functional Code: PMA
Post Location: UNICEF Country Office Job Classification Level: G-6

II. Organizational Context and Purpose for the job

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in
everything the organization does — in programs, in advocacy and in operations. The equity
strategy, emphasizing the most disadvantaged and excluded children and families, translates this
commitment to children’s rights into action. For UNICEF, equity means that all children have an
opportunity to survive, develop and reach their full potential, without discrimination, bias or
favoritism. To the degree that any child has an unequal chance in life — in its social, political,
economic, civic and cultural dimensions — her or his rights are violated. There is growing
evidence that investing in the health, education and protection of a society’s most disadvantaged
citizens — addressing inequity — not only will give all children the opportunity to fulfill their
potential but also will lead to sustained growth and stability of countries. This is why the focus on
equity is so vital. It accelerates progress towards realizing the human rights of all children, which
is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child,
while also supporting the equitable development of nations.

Job organizational context:

The Generic Job Profile for the Programme Associate at the G-6 level is to be used in a UNICEF
office, in one of the programme sections.

This GJP covers a broad range of functions, however, depending on the context, the incumbent
may focus on all, some, or only one or two areas with great depth. In addition, there may be
additional functions not mentioned in the GJP. If this is the case, this can be made clear in work
plans and/or individual performance plans.

Purpose for the job:

Under the supervision and guidance of the supervisor, the programme associate supports the
respective section (s) by carrying out a range of programme support functions to help develop,
implement and monitor their country programme, ensuring effective and timely delivery that is
consistent with UNICEF rules and regulations.

The Programme Associate works in close collaboration with a range of staff in the CO, external
partners and agency counterparts in support of programme design and delivery. S/He provides
regular feedback on the status of projects through monitoring milestones and advises on
improvements to keep activities on track.

III. Key functions, accountabilities and related duties/tasks

Summary of key functions/accountabilities:

• Facilitating the development of programme cooperation agreements (PCAs) by


providing information and drafting selected sections of it.

• Ensuring the timely and accurate recording and administrative processing of


government & NGO’s proposals and requests for direct cash transfers (DCTs).

• Conducting programme monitoring in UNICEF focus districts for cash and supplies
and informing team-members on the status.

• Helping conduct regular spot checks of partner’s projects to assess their financial
record-keeping, expenditure controls and reporting systems.

• Monitoring and tracking the efficient distribution of supplies that are required for
effective programme delivery.

• Supporting the programme section in researching, compiling and analyzing


qualitative and quantitative data and information from a variety of sources on subject
matters relevant to the work of the section to facilitate programme delivery as well as
preparation of reports, working papers and presentations.

• Carrying out transactions in VISION ensuring programme results, activities and


programme coding are as per annual work plans (AWPs), and making amendments
and alterations as per section revisions when necessary.

• Carrying out transactions in VISION pertaining to grants and programme-related


items for his/her section including but not limited to registering grant allotments and
tracking expiring programme grants.

• Preparing monitoring and reporting information for supervisor and team on agreed
performance indicators to drive more efficient management and accountability for
results.

• Regularly monitoring budgets and financial expenditures of section by employing


applicable tools, ensuring compliance with UNICEF rules and regulations, keeping
supervisor informed and advised on actions for decision and/or follow up.

• Helping prepare periodic or ad-hoc financial reports relating to country office and
donors to support the office in optimizing use of programme funds.

• Supports capacity development activities related to programme development by


preparing training materials and participating in exercises.

IV. Impact of Results


S/He is accountable for the full spectrum of administrative and project/programme support
activities. The key results have an impact on the overall performance of the country office and
success in the implementation of project/programme activities. Accurate programme
monitoring and recommendations, data entry and presentation of information ensure proper
programme decision-making.

V. Competencies and level of proficiency required (based on UNICEF Professional


Competency Profiles)

Core Values

▪ Care
▪ Respect
▪ Integrity
▪ Trust
▪ Accountability

Core Competencies

▪ Demonstrates Self Awareness and Ethical Awareness (1)


▪ Works Collaboratively with others (1)
▪ Builds and Maintains Partnerships (1)
▪ Innovates and Embraces Change (1)
▪ Thinks and Acts Strategically (1)
▪ Drive to achieve impactful results (1)
▪ Manages ambiguity and complexity (1)

Functional Competencies

▪ Analyzing (2)
▪ Applying technical expertise (2)
▪ Planning and organizing (2)
▪ Following Instructions and Procedures (2)
VI. Skills

• In-depth knowledge of the administration which underpins UNICEF country office


programme/project operations, including monitoring and evaluation processes.

• Strong organizational, planning and prioritizing skills and abilities.

• High sense of confidentiality, initiative and good judgment.

• Ability to work effectively with people of different national and cultural backgrounds.

• Strong office management skills.

• High attention to detail.

• Ability to effectively manage the section’s material resources and monitor its budget.

• Good analytical skills.

• Experience using MS Word, Excel, PowerPoint and other UNICEF software such as
SharePoint

VII. Recruitment Qualifications

Education: Completion of secondary education is required, preferably


supplemented by technical or university courses related to the
work of the organization.

Experience: A minimum of six years of administrative or clerical work


experience is required.

Prior experience in programme support functions is an asset.

Relevant experience in a UN system agency or organization is


considered as an asset.
Fluency in English is required. Knowledge of another official UN
Language Requirements: language or local language of the duty station is considered as
an asset.

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