13-may-Issue2-Pilot Ladder Maintanance Book - Proof

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Copyright - JJS/PTR Holland - Issue 2, May 2022

®
PTR Holland® Group is pleased to welcome you as a
new client. You will find that our DNV-GL class certified
Pilot & Embarkation ladders are the best in the business
and will provide you with reliability, safety at critical times.
Not only do we boast the best rope ladder production force

in the world, but we also have a cadre of technicians,
salespeople, warehouse workers, truck drivers,
and 24/7-365 availability to help keep your vessels and
business running.
We look forward to a long and mutually beneficial relationship.
If you have any questions about our services or products
please feel free to contact us: [email protected]
WARNING
• Improper use of manila rope can result in personal injury.
• DO NOT store the pilot ladder near chemicals,
like acids or oil which may deteriorate the ropes.
• DO NOT subject rope to sudden
“shock loads.”
• DO NOT allow the rope to kink.
• DO NOT exceed working load.
Additional info regarding manila and ropes in

general can be found on page 12.
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Copyright - JJS/PTR Holland® - Issue 2, May 2022
Table of Contents
1 Activate your Pilot Ladder ISO:799-1/2019/799-2/2021 MED Certification......................... 5
2 ISO:799-2, 799-3, Inspection Checklist’s ............................................................................ 6-9
3 Normative Reference............................................................................................................ 11
4 Introduction.......................................................................................................................... 11
5 Maintenance, Use and Inspection........................................................................................ 12
5.1 Stowage and Care.......................................................................................................... 14
5.2 Winch Use...................................................................................................................... 16
5.3 How to Rig a Pilot Ladder.............................................................................................. 17
5.4 IMPA Pilot Ladder (Boarding Arrangement).................................................................... 21
5.5 Construction Types......................................................................................................... 22
5.6 Replacement Criteria...................................................................................................... 24
5.7 Disposal.......................................................................................................................... 28
6 ISO:799-2, 799-3, Inspection Checklist’s ............................................................................ 29-35
7 Contact Information.............................................................................................................. 36
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1 PTR Holland Digitally Sealed Pilot Ladders -
Safety Officer instructions
Your PTR Holland Pilot Ladder is equipped with an Esoptra digital sealing solution
that uses digital blockchain technology to permanently tie the ladder to the vessel
on which it is installed. This will allow marine pilots boarding the ship to ascertian
the origin of the ladder as being a genuine PTR Holland product, with the
certificate readily accessible to ensure peace of mind. When the pilot uses his
smartphone to scan the QR code on one of the name tags affixed to the ladder,
the name of the ship and an identifying picture will be shown, as well as a picture
of the ladder tag.
All such sealed ladders will additionally be shown in a publicly accessible registry
on the PTR Holland website at https://www.ptrholland.com/verify, to enable
marine pilots to verify prior to leaving shore.
These steps are extremely straightforward and user friendly and can be typically
performed by the safety officer onboard the vessel. You will need a relevantly recent smartphone with access to
a working internet connection to access the system.
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1.1 Activate your pilot ladder
1. unpack the pilot ladder
2. locate the name tag with the QR code on it
3. scan the QR code with your smartphone
4. you will be directed to a page like the one to the right
5. type the name of the vessel into the M/V field
6. press the camera button to take a picture that uniquely
identifies the ship, either of the ship’s bow with its name,
or of a unique document clearly mentioning the ship’s name
7. press the “SEAL” button
8. READY! After this stage, when someone scans the QR code,
typically a marine pilot or PSC officials, they will see a picture
similar to the one shown on the far right below
9. the tag can be found underneath the first spreader right after the 4 rubber steps
different elements of the page are clickable to show:
a. the certificate
b. the digital blockchain seal
c. the tag picture
d. the vessel related picture
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Page 9 of 30 ©2018/Author: JJS/PTR Holland®
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This Guide contains some practical recommendations and a proposed methodology for assessment in order to
help establish common criteria for the assessment of the quality of a Pilot Ladder or Embarkation Ladder for
use. Annexes A, A1, A2 and A3 provide a check sheet to help principal target groups using this Guide.
Normative References:
ISO 1181:2004 Ropes-Manila and Sisal
ISO/IEC Guide 37:2012 (E) (Instructions for use of products by customers)
ISO 9554:2010 (E) Annex C (Information for use and maintenance)
Pilot Ladders - Care and Maintenance Instruction Manual
Introduction:
Due to its strength, superior grip, good abrasion resistance and low stretch qualities, manila rope is usually the
rope of choice when constructing Pilot Ladders. Alternative ropes of synthetic material may be used if they meet
the requirements of ISO799-1 4.2.2.Pilot Ladders.
Expected service life of a Pilot ladder as required by ISO799-1-2019 / Part 1.

The service life is very depended on ships staff following the guidelines below, if they follow them correctly the
Pilot Ladder will most certainly last until the required retest after 30 months, failure to follow these guidelines
will most certainly shorten the service life of the Pilot Ladder.
In most cases, the harsh marine environment will necessitate replacement of pilot ladders prior to
this test date. However, this will not always be the case. Results of such test shall be recorded in the
vessels planned maintenance system.
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5 Maintenance and Inspection:- Annex A (Informative)
The maintenance and inspection of rope ladders should be included in the vessel’s Planned Maintenance System
(PMS). Thorough inspections as:
Annex A. (Pilot Ladder Pre-Use Inspection Checklist)
Annex A.1 (Pilot Ladder Post Use Inspection Checklist)
Annex A.2 (Pilot Ladder three (3) Monthly Inspection Checklist)
Annex A.3 (Annual Inspection of Pilot Ladder by a Classification Society Surveyor)
The following points should be borne in mind:

• Rope ladders should be inspected before & after every use that they are in a good condition and must NOT
be used if damaged or show signs of deterioration or wear exists. Although the surface of the rope may
appear to be in satisfactory condition, natural fibre rope may self-abrade from the inside. Therefore, the lay
should be opened at regular intervals along the ladder to check for signs of wear.
• The presence of dark mold spots or a grey powdery substance within the lay of the rope may be an
indication of rot or mildew, particularly if accompanied by a musty odor. Once mildew has taken hold, it is
very difficult to eradicate.
• A rope, which is stained or has surface fibres, which can be rubbed off easily, may have been attacked by
chemicals and their fumes. Dark brown spots on the outside may indicate that the rope has been in contact
with acid or acid fumes.
• If the fibres on the surface appear to be weak or frayed and can be picked away with a fingernail, the rope
may be suffering from actinic degradation due to exposure to sunlight. The inspection should also cover the
fixtures and fittings:
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• Spliced tail strands and rope ends should be either whipped or taped to prevent them from unravelling.
Any splices with loose tucks should be tightened or renewed.
• Steps, clamps, and chocks should be inspected for damage including cracks, wear, splits, sharp edges,
and splinters steps secured by pressed clamps are NOT to be removed or replaced outside a PTR Group
facility. Checks should be made to ensure that any slip resistant material applied to the steps is still effective.
All steps should be horizontal, and none should be painted, either partially or completely, as this may mask
the presence of flaws.
• Marlin seizing’s may be affected by rot, mildew, chemicals, acids, detergents, paint, and sunlight in the same
way as the rope itself. Their condition should be checked to confirm they have not degraded, even when
tarred marlin has been used. Seizing’s should be intact and tight, holding the chocks or rungs securely in place.
• Rigging of a ladder should be as per (page 17, 5.3) of this instruction “How to Rig Pilot Ladder Properly” with
the use of a Rolling Hitch Knot pictured below (page 17) shackles to secure a Pilot ladder between the steps
and side ropes to the pad-eyes on deck inboard / outboard should never be used.
• Shackles securing ladders to pad eyes on deck should be inspected to ensure that they are not corroded
beyond acceptable limits. Ideally stainless-steel shackles should be used. Shackle pins should be screwed
firmly into the shackle body and moused. Shackle bolts should be tight and secured with a stainless-steel pin.
• Pad Eyes should be inspected for damage and corrosion, welds checked for excessive wear down and cracks.
It is also important to remember that new requirements regarding the construction, identification, inspection,
and repair of pilot ladders entered into force on 1st July 2012. SOLAS Chapter V. Safety of navigation,
regulation 23, Pilot Transfer Arrangements states that:
2.3 A pilot ladder shall be certified by the manufacturer as complying with this regulation or with an
international standard acceptable to the Organization. Ladders shall be inspected in accordance with
regulations I/6, 7 and 8.
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2.4 All pilot ladders used for pilot transfer shall be clearly identified with tags or other permanent marking
so as to enable identification of each appliance for the purposes of survey, inspection and record
keeping. A record shall be kept on the ship as to the date the identified ladder is placed into service
and any repairs effected.
5.1 Stowage and Care

Although manila fibre rope has properties that make it ideal for use in many marine applications, it is susceptible to
damage and loss of strength due to a number of factors if it is not stowed and handled carefully below are some
of the ways this may happen but is not exhaustive. Abrasion or cuts may occur during routine handling. Bulwarks,
fishplates, deck edges, decks, and any other surfaces, which may meet the ladder, should therefore be smooth and
free from obstructions or defects, which may chafe or cut the rope.
Manila fibres are susceptible to dry rot and mildew, therefore the rope is treated with chemical preservatives in the
factory to provide resistance to such problems. However, rope ladders should not be stowed when wet as the
preservatives may become less effective over time. Although manila rope is resistant to alkalis and some chemicals,
rope ladders should not be stored together with acids, detergents or paint as these products and their fumes may
cause the fibres to deteriorate quickly. Rope ladders should not be dragged over decks, which need cleaning.
Abrasive material such as cargo particles or blasting grit may penetrate the strands and contact with hydraulic oil or
fuel residues may cause damage. If a rope ladder is dirty, it should be washed with fresh water. Soaps or detergents
should not be used as these products may affect the natural oils and chemical preservatives in the rope.
High-pressure water guns should also be avoided as these may force dirt or grit into the fibres. The ladder should
be allowed to dry naturally prior to storage, avoiding the use of hot air blowers or heated compartments.
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Once dry, the ladder should be shaken to remove any particles that may remain. Ideally, rope
ladders should be stored in a cool, dry, well-ventilated compartment and stowed or hung in
a manner, which allows maximum exposure to the air. If kinks are present, these should be
removed beforehand.
Rope ladders stored outside should be inspected more frequently to ensure that they are still in
a good condition. In sub-zero temperatures, they should be thawed thoroughly before use, as
frozen rope fibres are more susceptible to breakage.
In order to protect rope ladders stored outside from the effects of rot, mildew, chemicals, acids,
and detergents, they should be stowed on a suitable grating. Wooden pallets, cut down to size,
are ideal for this purpose. The height of the grating should be such that the ladder will not meet
free water on deck that may contain potentially harmful products.
Manila rope is susceptible to actinic degradation due to ultraviolet radiation, particularly in tropical
areas. Rope ladders stored outside should therefore be covered when not in use to protect them
from the effects of sunlight. Coverings will also protect ladders from precipitation and frost.
The shipboard ends of rope ladders stored outside on gratings are often shackled to pad-eyes,
and it is not uncommon to find the rope between the grating and the pad-eyes uncovered and
in contact with the deck. This may result in accelerated deterioration in the vicinity of the eye
thimbles due to prolonged exposure to sunlight and water, which may contain chemicals.
Protecting the rope between the grating and the pad- eyes should not be over-looked when
stowing and covering a rope ladder, we recommend you do not use this method of shackles and
pad eyes.
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5.2 Winch use
• Please note the winch can generate such a tremendous force that the people operating the winch, need to pay
attention when they winch up/down the ladder to guide the ladder and avoid it gets stuck or tripped.
At the end of the day everything can be ripped apart if appropriate attention is not been given.
• For pilot ladders that operate on a pilot ladder winch, we recommend ladders constructed with normalization
steps (63MM) instead of the standard regular flat 28mm steps.
• The drum diameter should be of a size to avoid crushing and undue pressure on the ladder and its components.

PTR Holland Group’s ladders give a long, safe and trouble-free service life if handled professionally and with care.
The Company cannot be held responsible for ladders that do not receive the recommended and appropriate
handling / attention offered in this instruction.
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5.3 How to Rig a Pilot Ladder Correctly
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®
Examples
Examples acceptable Rigging for a Pilot Ladder
Acceptable Rigging for a Pilot Ladder:-
Inspection Intervals for securing equipment

(bowing), due regard should be given to
the inspection intervals of this instruction
booklet, and ISO799-1
All PTR Holland Magnetic Clamps Have

a Holding Force >4.90kN
One per side rope as shown.
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Examples of acceptable Rigging for a Pilot Ladder
Examples
Examples
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Unacceptable Rigging for a Pilot Ladder:-
Examples of unacceptable Rigging for a Pilot Ladder
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5.4 IMPA Pilot Ladder (Boarding Arrangement)
IMPA Pilot Ladder Poster:- Annex C (Informative)
Normally, pilots board and
disembark using a traditional
rope ladder from and to a
pilot boat. However, this can
be a dangerous procedure if
those involved do not adhere
to International Maritime
Organization (IMO) standards
or fail to practice acceptable
seamanship skills.
The three major causes of

accidents are defects in the
ladder treads, side ropes or a
lack of proper attachment of the
ladder to the vessel. Seafarers
should always check the
condition of the ladder before it is
rigged and ensure it is secure
to the ship.
In case of doubt or you have

any questions, we can be
contacted as
below, Rotterdam:
[email protected]
+31.10.71.44.945
or check our website for our
other worldwide offices.
www.ptrholland.com
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5.5 Construction Types of Pilot Ladders for Reference
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5.6 Replacement Criteria
Any damage to or degradation of a natural fibre rope ladder should be evaluated by an appropriately experienced
crew member. If deemed necessary, or if any doubt exists, the ladder should be removed from service and repaired
or replaced. The manufacturer shall offer replacement steps, including replacement spreader steps, for the ladder
that can replace a removed step, without the need for unstringing and restringing the ladder. Replacement steps
shall meet all the requirements in this document for steps, and each step shall be supplied with all parts necessary
to install the step in the ladder.
Factors which may result in such action may include:

• Fraying, abrasion, cuts, or signs of excessive wear
• Deterioration (particularly if long fibres pulled from the rope lack strength
and break easily)
• Damage caused by chemicals, detergent, or paint
• Powdering between strands
• Discoloration (other than benign stains)
• Rot or mildew
• Variations in diameter size
• Exposure to overloading or shock loads
• Kinks that are difficult to remove
If small sections of rope are found to be damaged or weakened, the entire length should be replaced completely.
It is not acceptable to crop out the affected areas and reconnect the rope regardless of the method used (e.g.
splicing, joining shackles, knots).
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Steps, spreaders, clamps or chocks that are cracked, worn, split, splintered or painted should be replaced, as
should any worn or missing anti-slip material. New chocks should always be secured with fresh seizing’s or clamp
fixtures. Any seizing’s found to be in poor condition should be changed.
Replacement Procedure For Whippings

1. The damaged step or spreader should be carefully removed along with the whippings above and below the
step. Every care should be taken not to damage the side ropes during this operation.
2. The replacement step/spreader should have the chokes placed on either side of the step where the cut outs
are. Half of the choke one side of step and half the other side of step.
3. The step/spreader should then be placed in the ladder with the side ropes on both sides running along the
groove in the choke. The step/spreader should be placed mid distance between the upper and
lower step.
4. A figure 8 seizing of 3 ply tarred marlin should then be applied both above and below the winnet on both
sides of the ladder to hold them tightly in place. The whipping should consist of a minimum 38mm
length around both ropes and should be locked off with by means of a double frapping and finished off by
passing between the side ropes.
If it is necessary to replace a rope ladder completely, the old one should

be dismantled or destroyed to prevent the possibility of inadvertent use
and recycled as per Ladder end of life information below.
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Replacement Procedure Metal Clamps
1. The damaged step or spreader should be carefully removed. Every care should be taken not to damage the
side ropes and clamps during this operation.
2. The replacement step/spreader should then be slid into position with the grooves facing upwards between
the 4 nylon chocks and set ready to take the nuts and bolts, these are tightened gradually securing the step
in its new position.
We do not advise of any other repairs to the ladder except for the replacement of damaged steps as per ISO799-1
2019, the manufacturer or the manufacturers approved repair representative’s facility. Shackles should be replaced if
wear or corrosion has reduced the diameter of the crown or pin by more than 10%.
Pad eyes found to be worn beyond Classification Society limits should be renewed. Any cracked welds should be
ground out, repaired by a suitably qualified welder, and subjected to Non-Destructive Testing (NDT) thereafter.
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Repair step types
≥400
≥115
≥55
≥55
≥50 ≥50
1
≥25
≥25
≥1800
≥115
≥55
≥55
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5.7 Product End of Life Information
This product is made from raw materials that when broken down, and which can be processed and used again
and/or be recycled. See local waste facilities for advice.
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DO NOT ACCEPT COPIES, BUT GO FOR THE ORIGINAL ONLY.
PTR HOLLAND® GROUP, ORIGINATOR OF THE PILOT / EMBARKATION LADDER CLAMPING SYSTEMS.
63mm
NEREUS
Designed for
use on a winch.
Tied down rope
_____mtr
This 5 rubber steps are
not to be considered a
28mm
part of the total steps,
they are solely intended
THETIS to generate more diameter
For manual use on the winch avoiding the
chocks to be crushed.
Continuous rope
Step length
_____mtr
Bottom clamped
Overall Length
Please select your preferences for:
- Step type _____mtr
- Bottom step rope construction
Recommendation:
For pilot ladders that operate on a pilot ladder USCG certification
winch we do recommend to use normalization available as well.
steps (63mm) instead of the regular flat steps (28mm).
Producer: PTR HOLLAND GROUP Material: HARD WOOD
Title: THETIS/NEREUS PILOT LADDER Approval: M.E.D. according ISO 799-1:2019 A.1045(27) SOLAS 74
Drawing:
Weight: kg Scale:
Date: 17-Mar-2017 Size: A4
Drawn By: BLS-Engineering.com Units: mm
The mark of
responsible forestry MED Drawing number: Rev. Page:
FSC® C126587 DNV-GL:0575 8-1112-1297
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1/1
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Property of PTR HOLLAND GROUP. Reproduction, or disclosure to third parties, in any form whatsoever is not allowed without written consent of the proprietors.

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Rotterdam
Dintelweg 107
3198 LB Europoort-Rotterdam
The Netherlands
Phone: (+31)10 - 714 49 45
Email: [email protected]
Singapore
16 Fan Yoong Road
Singapore 629793
Singapore
Phone: +65 62 65 65 95
Houston
822 E. Sam Houston Pkwy S.
Pasadena, Texas 77503
Phone: (+1) 281-884-8642
Piraeus Greece
Markou Mpotsari 19
18538 Piraeus Greece
WWW.PTRHOLLAND.COM
Phone: +30.210.418.3355
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1

Copyright - JJS/PTR Holland - Issue 2, May 2022

Not only do we boast the best rope ladder production force

Additional info regarding manila and ropes in

1 Activate your Pilot Ladder ISO:799-1/2019/799-2/2021 MED Certification......................... 5

2 ISO:799-2, 799-3, Inspection Checklist’s ............................................................................ 6-9

5 Maintenance, Use and Inspection........................................................................................ 12

5.1 Stowage and Care.......................................................................................................... 14

5.2 Winch Use...................................................................................................................... 16

5.3 How to Rig a Pilot Ladder.............................................................................................. 17

5.4 IMPA Pilot Ladder (Boarding Arrangement).................................................................... 21

5.5 Construction Types......................................................................................................... 22

5.6 Replacement Criteria...................................................................................................... 24

6 ISO:799-2, 799-3, Inspection Checklist’s ............................................................................ 29-35

Expected service life of a Pilot ladder as required by ISO799-1-2019 / Part 1.

The following points should be borne in mind:

5.1 Stowage and Care

Inspection Intervals for securing equipment

All PTR Holland Magnetic Clamps Have

Page 19 of 30 ©2018/Author: JJS/PTR Holland®

Examples of unacceptable Rigging for a Pilot Ladder

Page 20 of 30 ©2018/Author: JJS/PTR Holland®

The three major causes of

In case of doubt or you have

Factors which may result in such action may include:

Replacement Procedure For Whippings

If it is necessary to replace a rope ladder completely, the old one should

Copyright - JJS/PTR Holland® - Issue 2, May 2022

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