A Society

The resolution of Annual General meeting (AGM) with signed copy.

resolution copy of
1 Annual General
AGM Copy for Year 2020-2021
meeting (AGM)
AGM copy for Year 2021 -2022
List of outstanding
2 List of outstanding dues of society members till date.
dues
List of outstanding
3 List of outstanding dues cheque issue to external agency.
dues cheque issue
Share certificate document are kept in society office. Which need to issue
4 Share Certificate
the respective owner.

Parking slots allocated list for two wheeler & four wheeler.
5 --- The soft copy of parking allocates sheet.
Same will be pass on to Mr. Deepak nerkar (Accountant for society)
The following key available with security guard
 Society office key
 Cupboard
 Terrace
6 Key’s of society
 Machine room at terrace
 Lift keys
 Society Main gate key’s
 Cheque box key
All stationaries i.e.
 Letter head
 Round stamp
7 All stationaries  Designation & address stamp
 petty cash voucher
 punch machine

All registers which is maintained by the previous committee

8 All registers  Share register
 Meeting register

Softcopy of society letter head, standard format for letters

 NOC letter
9 ---
 Passport letter
 Etc…

10 --- Updated List of Owner’s with the contact Number & Email ID

Updated List of Tenant with the contact Number & Email ID

11 ---
(On Boarding & Off Boarding Form)

12 --- Data related to society works & important correspondence in pen-drive

 Tentative list of expected monthly expenditure
 Light bill
 Water Bill
13 ---
 Swipper - 18000 / -
 Security - 21000 X 2
 Accountant

Method of communication with accountant.

 List of members who have paid society maintenance upto 31 of
14 --- each month based on bank account statement via society mail ID
 Issue billing Notes if any to accountant (Putting penalties for
wrong parking, not attending AGM)
List for cultural activities done in the society
1. Ganapati
2. Navratri
15 ---
3. 15 August
4. 26 January
5. 31 December
16 --- Bank account with updated passbook of cultural activity.

17 --- List of supporting document along with expenditure on cultural program

18

1. Bank Related

1.1 Bank Statement Account Statement details from April 01, 2022 to till date

Cash in hand Cash in hand details and supporting document (i.e. bill & pity cash
1.2
details voucher) required from previous committee member

Updated Bank The updated pass books of society account bank till date to be submitted
1.3
Passbook by previous committee member

All Bank Cheque books With all Cheque given are in order and supporting
1.4 Bank Cheque book
evidence for cheque issued is given.

1.5 Fixed deposit The fixed deposit received in society office, which need to renew.

1.6 - Empty check leaf book

1.7 - Cancel check copy from previous committee member’s

2 External Agency’s
Agreement of copy of AMC of following agencies
Agreement of copy
2.1
of AMC  Lift
 CCTV
 List of contact detail of following agencies
 CCTV
 Lift
 Swipper
List of contact
2.2  Security
detail of Agencies
 Electrician
 Plumber
 Pest Control
 Accountant
 Govt. Certified Auditor
List of outstanding payment of following agencies till date

 CCTV
 Lift
 Swipper
2.3 List of outstanding
 Security
payments
 Electrician
 Plumber
 Pest Control
 Accountant
 Govt. Certified Auditor
List of payment of following agencies and payment receipt

 CCTV
 Lift
 Swipper
List of payments of
2.4  Security
external agency
 Electrician
 Plumber
 Pest Control
 Accountant
 Govt. Certified Auditor
List for balance payment of external agencies

 CCTV
 Lift
List for balance  Swipper
2.5 payments of  Security
external agency  Electrician
 Plumber
 Pest Control
 Accountant
 Govt. Certified Auditor
 List for cheque issued of external agency during handover
 CCTV
 Lift
 Swipper
List for cheque
 Security
issued of external
 Electrician
agency
 Plumber
 Pest Control
 Accountant
Govt. Certified Auditor

2.5 Password for CCTV CCTV cameras DVR (02nos.) password for accessing all cameras.

4 Accountant and auditor

Contact details for following person who handle the account of society
4.1 Accountant : Mr. Deepkak Nerkar
Auditor :- Mr. Shailaja Jadhav

Audit report of the society for the year of

4.2 2020-2021
2021 -2022
5 Software related

Google form and password and user ID for accessing society member’s
5.1 Google form
payment

5.2 My Gate access My Gate access i.e. user ID, password and other contact details
Apna Complex (online transaction) rights i.e. user ID, passwords, and
5.3 Apna Complex
contact details
5.4 Yahoo mail ID Email UR ID & password for accessing the mail

Other points related to society account

Payment for federation are under hold, it will be released after the change in the water pipeline
1
size as per previous s committee decision.
The New bill submitted by Mr. Pankaj (owner of LIFT AMC) is not acceptable.
2 The bill will checked and approved after receipt of checking the previous bill with new bill.
Where he is asking for advance payment for Annual Maintenance cost work

To change signature in bank a following documents need to submit

 Aadhar card copy of chairman, treasurer, secretary
3
 Pan card copy of chairman, treasurer, secretary
 Passport size photograph
 Present Account Detail : -
Income Expenditure Remarks
Sr. Bank Name Indian Sr. Cheque issue to Agency Indian
No Rupees No. from previous committee Rupees
.
1 Andhra Bank / union 2,77,059 1 Mr. Vikas Varma work
Bank 6750 / -
for plumbing work
2 DNS Bank Detail Not 2 Mr. B. K. Gosavi 7750 / -
available
electrical work
3 Detail Not 3 M/s. V. san (Mr. Deepak 10,980 / -
available
Nerkar )for audit work
4 MSEB Electricity Bill 35,515 / -
5 Expected Lift bill of X wing 1,20,000/- collected by X
wing members
separately and
deposited in
society account
2,77,059 / - 1,80,995 / -
The Following payment is balance for this coming Month

 Security payment – 46,000 / -

 Swipper payment - 18,000 / -
 Water Bill - 85000 / -