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Lesson 6 - Health Management Information Systems

The document discusses health management information systems (HMIS). It defines HMIS and describes their key roles and functions. Specifically, it outlines the eight elements of HMIS which include data acquisition, verification, storage, classification, computation, update, retrieval and presentation. It also discusses the determinants of HMIS performance, including behavioral, organizational and technical factors. Finally, it introduces the PRISM framework which defines the components of routine health information systems and their relationships.

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Manlapaz Marc Andrei
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1K views20 pages

Lesson 6 - Health Management Information Systems

The document discusses health management information systems (HMIS). It defines HMIS and describes their key roles and functions. Specifically, it outlines the eight elements of HMIS which include data acquisition, verification, storage, classification, computation, update, retrieval and presentation. It also discusses the determinants of HMIS performance, including behavioral, organizational and technical factors. Finally, it introduces the PRISM framework which defines the components of routine health information systems and their relationships.

Uploaded by

Manlapaz Marc Andrei
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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LESSON VI

HEALTH MANAGEMENT INFORMATION SYSTEM


Lesson Intended Learning Outcomes
(LILO):

1. Define concepts, role and functions of HMIS.


2. Enumerate the determinants of HMIS Performance Area.
3. Discuss what PRISM Framework is.
LEARNING GUIDE TIME ALLOTMENT LEARNING RESOURCES

6.1 Concepts, role and functions of HMIS 1.5 hours Lesson Content:
6.1.1. HMIS defined Lesson 6
6.1.2. Roles of HMIS
6.1.3. Functions of HMIS
6.2 Determinants of HMIS Performance Area
6.2.1. Behavioral determinants
6.2.2. Organizational determinants
6.2.3. Technical determinants
6.3 PRISM Framework

1. Self-Directed Activity 2.0 hours


Research and submit a brief report on the top 3 HMIS in the
hospitals in the Philippines

2. Baseline Concept Understanding 30 minutes

3. Learning Outcomes Assessment 30 minutes


Health Management Information System
(HMIS) - is an information system specially
designed to assist in the management and
planning of health programs, as opposed to
delivery of care.
Roles of the HMIS
1. Complete - all information but avoiding duplication
2. Consistent – assigning different definitions to similar informations from
various sources.
3. Clear – as to what measured elements
4. Simple to use
5. Cost Effective – providing all the benefits
6. Accessible – should be able to use the system at ease
7. Confidential – patient information is the top priority.
Basic Functions of the HMIS
Eight Elements of the
HMIS
Data Acquisition
Data Verification
Data Storage
Data Classification
Data Computation
Data Update
Data Retrieval
Data Presentation
Basic Functions of the HMIS

1. Data input – includes data acquisition and data verification.


a. Data acquisition – refers to the generation and collection of data
through the input of standard coded formats (e.g. bar codes) to
assist in he faster mechanical reading and capturing the data.
b. Data Verification – involves the data authentication and validation.
The authority, validity and reliability of the data sources help
ensure quality of the gathered data.
Basic Functions of the HMIS

2. Data management – also called processing phase, includes data


storage, data classification, data update, and data computation.
a. Data storage – includes preservation and archiving the data. It is
advisable that data which are no longer actively used should be
archived. At times, it is mandatory and part of legislation.
b. Data classification – also called as data organization which sets the
efficiency of the system. Key parameters should be used for data
classification scheme for easier data search.
Basic Functions of the HMIS

2. Data management – also called processing phase, includes data


storage, data classification, data update, and data computation.
c. Data computation - requires various forms of data manipulation
and data transformation (ex. Math models, linear and non linear
transformations, statistical and probabilistic approaches and other
data analytic processes). This function allows data analysis,
synthesis, and evaluation so that the data can be used not only for
decision-making but also for other tactical and operational use.
Basic Functions of the HMIS

2. Data management – also called processing phase, includes data


storage, data classification, data update, and data computation.
d. Data update – facilitates new and changing information and
requires constant monitoring. For HMIS, the mechanism for data
maintenance must be in place for updating changes for manual or
automated transactions.
Basic Functions of the HMIS

3. Data output – includes data retrieval and data presentation.


a. Data retrieval pertains to process of data transfer and data distribution.
The transfer process considers the duration of transmittal of required data
from the source to the appropriate end-users. The economics of producing
the needed information is a significant criterion.
b. Data presentation is the reporting of the interpretation of the information
produced by the system. Summary tables and statistical reports are
expected but the use of visuals is encouraged especially for high-level
managerial decision-making because they provide a better intuitive
perspective of the data trend
List of functions of HMIS
Determinants of HMIS Performance Area

Determinants of the HMIS

Behavioral Organizational Technical


• Behavioral determinants
The data collector and users of the HMIS
need to have confidence, motivation and
competence to perform HMIS tasks in order
to improve the Routine Health Information
System (RHIS) process.
Organizational determinants
Health workers and data collectors work in
organizations’ environments which have
value, norms, culture and practice. The most
important organizational factor which affects
the RHIS process is related to structure,
resource, procedure, support services and
the culture
Technical determinants
• Technical factors involve the overall
design used in the collection of the
information. It comprises the complexity of
the reporting forms, the procedure set
forward in the collection of data, the
overall design of the computer software
used in the collection of information
PRISM Conceptual
Framework
Technical and Organizational
Factors in the PRISM Framework
KEY POINTS TO REMEMBER
 HMIS is an information system specially designed to assist in the management and planning
of health programs, as opposed to delivery of care.

 The major role of HMIS is to provide quality information to support decision-making at all
levels of the health care system in any medical institution.

 Historically, all information systems, including HMIS, are built upon the conceptualization of
three fundamental information-processing phases: data input, data management, and data
output. The eight (8) elements include: Data Acquisition, Data Verification, Data Storage,
Data Classification, Data Computation, Data update, Data retrieval and Data presentation.

 The determinants which affects the HMIS performance; it starts by describing the
Behavioral, Organizational and technical determinants, and its related components.

 PRISM Framework defines the various components of the routine health information system
and their linkages to produce better quality data and continuous use of information, leading
to better health system performance and, consequently, better health outcomes.

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