Data Entry and Keyboarding Skills

1. What is a touch typist?

Answer – A touch typist is someone who types without looking at the

keyboard. Muscle memory helps the user remember where the keys are
available. Touch typists position their fingers in the center of the row and
know which finger to move and how much to move it in order to reach
any key.

2. Discuss the various types of keys available on a computer

keyboard.

Answer – The various types of keys available on a keyboard are –

a. Alphanumeric keys – The entire alphabet (A-Z) as well as numerals
(0-9) are available on the keyboard.

b. Punctuation keys – All of the punctuation keys, such as the comma

(,), period (. ), semicolon (;), brackets ([]), and parenthesis ( ) and so on.

c. Alt Key – The Alt key stands for Alternate key, functions similarly to a
second control key.

d. Arrow keys – The cursor can be moved up (), down (), right (), or left ()
with the four arrow keys.

e. Shift or Alt keys – To move the cursor in multiple positions at the

same time.

f. Backspace key – Deletes the character just to the left of the cursor
and moves the cursor to that position.
g. Caps Lock key – It’s a toggle key that changes all alphabetic
characters to uppercase when pressed.

h. Ctrl key – The control key is used in conjunction with other keys to
produce control characters.

i. Delete key – The Del key deletes the character or chosen item at the
current cursor position, but it does not move the pointer.

j. Enter key or Return key – It’s used to type commands or move the
pointer to the next line’s beginning.

k. Esc key – To send special codes to devices and exit (or escape) from
applications and tasks, press the Escape key.

l. Function keys – F1 through F12 are special keys. Depending on

whatever software is running, these keys have distinct meanings.

3. What is numeric Keypad?

Answer – When entering large amounts of numeric data, a numeric

keypad is used. This keypad functions similarly to a calculator. It is
usually found on the right side of the computer keyboard.

4. Differentiate between Home Keys and Guide Keys.

Answer –
Home Key – Home keys for the left hand are ASDF, and home keys for
the right hand are (semi-colon) LKJ.
Guide Key – The keys ‘F’ and ‘J’ on a computer keyboard are known as
left and right hand guide keys, respectively.
5. What do you understand by Guide Keys? Name the Guide keys.
(a) computer keyboard
(b) typewriter

Answer – Guide keys are those keys that aid in the placing of fingertips
on the Home keys.
a) Computer Keyboard – The keys ‘F’ and ‘J’ on a computer keyboard
are known as left and right hand guide keys, respectively.

b) Typewriter – The two keys ‘a’ and ‘(semi-colon) ;’ on a typewriter are

known as guide keys, and they are depressed with the left and right hand
little fingers, respectively.

6. Explain the role of typing ergonomics.

Answer – The logistic support for efficient and effective typewriting is

provided by typing ergonomics. It is critical to achieve and maintain
precision and speed.

The elements that are considered are listed below.

a. Sitting posture – Sit upright and slightly bend your neck forward
while using the computer keyboard.

b. Position of hands – Place your hands down and your forearms at a

level with the keyboard.

c. Monitor placement – While working on the monitor, avoid bending

your neck and keep the screen’s upper border at eye level.

d. Mouse and Keyboard placement – Keep the keyboard and mouse at

about a 20-centimeter spacing apart to provide smooth and effortless
keyboard use.
e. Chair and table placement – Adjust the height of your computer
chair and table to your liking.

f. Placement of matter to be typed – Place the content to be typed on

the left or right side of the keyboard, preferably on a slanted Copy
Holder.

7. Why the use of various typing software is common now-a-days?

Answer – There is a lot of free software available that is tailored to help

you learn typing quickly and successfully. Benefit of typing software is we
can learn typing easily in the home, for jobs prospective also typing
software will help you.

8. Mention the finger allocation of keys of the Bottom Row of

computer keyboard.

Answer – Mastering typewriting skills entails gaining the essential

knowledge and expertise of keyboard operation through proper finger
positioning. Place four of each hand’s fingers on the Home Keys. The
forefingers (Index Finger) of the left and right hands control the last two
keys on the second row, ‘g’ and ‘h.’

9. Give some successful keyboarding tips?

Answer – For good keyboarding techniques, keep the following

elements in mind.

• Use a light touch and avoid putting too much pressure on the
keys.
• When typing, keep your fingertips on the Home row.
• Allow your fingertips to naturally fall on the keys, resting on
top of the next key in the same horizontal row.
 • As soon as you press a key, release it as soon as possible.
Holding the key down over an extended period of time
causes the same character to be typed repeatedly.
• When practising, don’t look at the keyboard.
• Press the keys in a rhythmic pattern with equal intervals of
time.
• Only use the fingers that have been assigned to the keys.
• Pronounce the character on the key slowly while pressing it.
• Don’t put yourself under any mental strain when typing.
• Comfortable typing ergonomics
• Be patient if you make a mistake at the beginning.
• Strike a balance between speed and accuracy, as they are
both critical. Don’t let speed get in the way of accuracy.
• To master the computer keyboard, practice typing words,
sentences, passages, and figures without looking at the
keyboard on a regular basis.

10. What are the color indication in a typing tutor software?

Answer – The following is the colour code –

• Green letters indicate right inputs.

• Yellow letters denote right inputs that are longer than the
permissible timeframe.
• Wrong inputs within the permissible timeframe are indicated
by red letters.
• Orange letters denote incorrect inputs that also exceed the
permitted timeframe (worst case scenario).

1. The most common text-based computer input device.

a. Keyboard
b. Mouse
c. Touch Screen
d. All of the above

2. Electronic typewriters are similar to ___________.

a. Keyboard
b. Mouse
c. Touch Screen
d. All of the above

3. There are usually more than _______ keys on a keyboard.

a. 200 Keys
b. 150 Keys
c. 100 Keys
d. None of the above

4. What exactly do you mean when you say “touch typist”?

a. Typing without the use of the sense of sight
b. Typing with the use of Sensors
c. Typing with Joystick with using the sense of sight
d. None of the above

5. A touch typist uses ________ to keep track of location on the

keyboard.
a. Muscle Memory
b. RAM Memory
c. ROM Memory
d. None of the above

6. A touch typist uses ________ to keep track of location on the

keyboard.
a. Five Fingers from single hand
b. Four Fingers from single hand
c. Eight fingers from both hand
d. Ten Fingers from both hand

7. A touch typist starts by placing his or her fingers on the “start

position” in the _______.
a. Left Row
b. Middle Row
c. Right Row
d. Down Row

8. WPM stands for ___________.

a. Word per minute
b. Word per mile
c. Word per millisecond
d. None of the above

9. What are the different keys available on the keyboard?

a. Alphanumeric Keys
b. Punctuation Keys
c. Alt, Arrow, Shift, Backspace, Caps, Ctrl, Delete, Enter Keys
d. All of the above

10. Special keys labeled F1 to F12. These keys have different

meanings depending on which program is running and is called
__________.
a. Esc Key
b. Alphanumeric Keys
c. Function Keys
d. Punctuation Keys

11. How do numeric keypads help the users in computer systems?

a. Numeric keypad represents numbers
b. Numeric keypad can work like arrow keys, page up and page down.
c. Both a) and b)
d. None of the above

12. Which keys are known as home keys on the keyboard?

a. ASDF
b. ;LKJ
c. Both a) and b)
d. None of the above

13. Which keys are known as guide keys on the keyboard?

a. F
b. J
c. Both a) and b)
d. None of the above

14. To type capital letters, switch ON the ________ by pressing the key
before typing.
a. Esc Key
b. Caps Lock Key
c. Enter Key
d. Alt or Ctrl Key

15. How many shift keys are available on the keyboard?

a. 2
b. 3
c. 4
c. 5

16. The _______ is the small downward line that flickers in a sentence
while typing.
a. Cursor
b. Line
c. Double Line
d. None of the above

17. Example of pointing devices available in the computer system?

a. Mouse
b. Light pen & Touch screen
c. Touch pad & Trackball
d. All of the above

18. __________ is a pointing device used to point a particular place on

the screen and select to perform one or more actions
a. Keyboard
b. Mouse
c. Monitor
d. None of the above

19. What common mouse actions are _________in a computer system.

a. Click (Left click and Right click)
b. Double Click
c. Drag and drop
d. All of the above

20. What do you mean by Typing ergonomics?

a. Correct set up of desk and computer equipment
b. Posture of the body & hand
c. Mouse and keyboard placement
d. All of the above

21. While operating the computer keyboard users have to __________.

a. Sit straight
b. Slightly bending your neck forward
c. Check you comfort
d. All of the above
22. What are the successful keyboarding tips in computer systems?
a. Press the keys with feather touch
b. While typing, keep your fingertips on the Home row.
c. Allow your fingers to fall naturally
d. All of the above

23. _________ is a Free and Open Source Software (FOSS) designed to

learn typing skills on the computer.
a. Rapid Typing Tutor
b. Microsoft Word
c. Digital Documentation
d. All of the above

24. Touch typing improves typing _________.

a. Speed
b. Accuracy
c. Both a) and b)
d. None of the above

25. If you are denoting right inputs in Rapid typing tutor then
__________.
a. It denote Red Color
b. It denote Green Color
c. It denote Yellow Color
d. It denote Orange Color

26. If letters stand for right inputs exceeding the acceptable time
frame in Rapid Typing tutor then _________.
a. It denote Red Color
b. It denote Green Color
c. It denote Yellow Color
d. It denote Orange Color
27. Letters denote wrong inputs within the acceptable time frame in
Rapid Typing tutor software then ___________.
a. It denote Red Color
b. It denote Green Color
c. It denote Yellow Color
d. It denote Orange Color

28. The letters indicate wrong inputs that also exceed the acceptable
time frame in Rapid Typing tutor software.
a. It denote Red Color
b. It denote Green Color
c. It denote Yellow Color
d. It denote Orange Color

29. How you can measure typing speed with accuracies__________.

a. How many words are typed in a certain amount of time
b. For a certain time period, how many characters are typed
c. For a certain time period, how many keystrokes are made
d. All of the above

30. KPM stands for __________.

a. Keystrokes per minute
b. Keyboard per minute
c. Keys per minute
d. All of the above

31. The fastest typing speed on an alphanumeric keyboard, 216

words in one minute, was achieved by _________ in 1946.
a. Sameer Saw
b. Stella Pajunas
c. Satesh Agrawal
d. None of the above
32. Which one of the following is not a punctuation key?
a. comma (,)
b. period (.)
c. semicolon (;)
d. equal sign (=)

33. Which of the following is not an arrow key?

a. top (^)
b. down (↓)
c. right (→)
d. left (←)

34. Which of the following operations is not performed by a mouse?

a. Left Click
b. Right Click
c. Middle Click
d. Double Click

35. In the Rapid typing tutor, which of the following is not true?
a. Green letters denote right inputs.
b. Yellow letters stand for right inputs in extra time.
c. Red letters denote wrong inputs within time.
d. Orange letters indicate wrong inputs within time.

36. The lesson control panel can be used for______________.

a. animation
b. enable or disable sounds
c. plain
d. background