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Forms and Reports Design

This document discusses forms and reports in system design. It defines forms as interfaces for data entry, display and printing, while reports present organized and formatted data for distribution. The key differences are that forms contain single records for input/output, while reports convey collected information for reading. The design process involves asking useful questions, creating prototypes, getting user feedback, and refining specifications. The major deliverables are the design specifications to guide implementation.

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131 views15 pages

Forms and Reports Design

This document discusses forms and reports in system design. It defines forms as interfaces for data entry, display and printing, while reports present organized and formatted data for distribution. The key differences are that forms contain single records for input/output, while reports convey collected information for reading. The design process involves asking useful questions, creating prototypes, getting user feedback, and refining specifications. The major deliverables are the design specifications to guide implementation.

Uploaded by

marsh mallow
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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IT 322 - Advanced System Integration and Architecture Batangas State University

Chapter 8

FORMS &
REPORT DESIGN
Objectives

Objectives 01. DEFINE FORMS AND REPORTS


AND THEIR IMPORTANCE

02. DISTINGUISH BETWEEN FORMS



AND REPORTS

03. EXPLAIN THE PROCESS OF



DESIGNING FORMS AND

REPORTS

04. DESCRIBE DESIGN


SPECIFICATIONS

Introduction

This unit deals with the interface of software


with users. Usually, the interface is through
forms and reports associated with the system.
In this unit, we will consider the
differences between forms and reports,

Interface deliverables and design specifications.


FORMS

FORMS

Form in computer terminology identifies the


data we want to collect. It also allows us to
enter data into the database, display it for
review and also print it for distribution.
A SIMPLE FORM
IMPORTANCE OF FORMS

A form provides an easy way to view data


Using forms, data can be entered easily. This
saves time and prevents typographical errors.
Forms offer the most convenient layout for
entering, changing and viewing records
present in the database.

Forms present data in an attractive


format with special fonts and other • An entry field in a form can present a list of
graphical effects such as colour and valid values from which users can pick to fill
shading. out the field easily

IMPORTANCE
REPORTS

REPORTS

A report presents data as meaningful information, which can be


used and distributed.
A report is the information that is organized and formatted to fit the
required specification.
A SIMPLE REPORT 13:36 pm, 04/06/2022
IMPORTANCE OF REPORTS

We can organize and present data in groups


We can calculate running totals, group totals,
grand totals, percentage of totals, etc.
We can present data in an attractive format
with pictures, special fonts and lines.

Within the body of Reports, we can We can create a design for a report and save
include sub-forms, sub-reports and it so that we can use it over and over again.
graphs.

IMPORTANCE
DIFFERENCE BETWEEN FORMS AND REPORTS

Forms can be used for Reports are used to


FORMS REPORTS convey information on
both input and output
a collection of items
Forms contain data
A report is only for
from only one record, reading and viewing.
or are at least based
DIFFERENCE

on one record

Reports give more


control over how data
are displayed and
We can also print forms
show greater flexibility
and datasheets
in presenting summary
information.
PROCESS OF DESIGNING

USEFUL INITIAL REVIEW AND


QUESTIONS PROTOTYPE EVALUATE

Design, Validate
and Test
WHO Refining Users's evaluation
WHAT information

WHEN Structuring
WHERE requirements

HOW
Deliverables and Outcomes

In designing forms and reports, design


specifications are the major
deliverables and these serve as inputs
to the system implementation phase.

Deliverables and Outcomes


Design Specifications

Design Specifications

• Narrative overview
• Sample design
• Testing and usability assessment.
Self Assessment

Exercise

1. WHAT ARE THE ADVANTAGES


OF FORMS?

2. GIVE TWO TYPICAL EXAMPLES


OF REPORTS.
End Slide

Thank You

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