More Great Shortcuts

Time-saving shortcuts from:

Dawn Bjork, MCT, MOSM, CSP
TheSoftwarePro.com

Data Entry & Editing More Data Entry & Editing

Action Key Action Key
Insert the current date C + ; (semicolon) Select the current record or V+s
cancel the record selection
Insert the current time C + : (colon)
(in navigation mode only)
Insert the value from the same C+'
Select current column C+s
field in the previous record (apostrophe) or
C + " (double Select all records C+A
quote)
Copy C+C
Insert the default value for a C+A+s*
Cut C+X
field (if defined in the table
structure) Paste C+V
Add a new record C + + (plus sign) Undo current field/current E
record
Delete the current record C + - (minus
sign) Undo last changes to saved C + Z or
record A+B*
Save changes to the current V+J
record Find (opens dialog box) C+F
Zoom V + 2 or right- Replace (opens dialog box) C+H
click on expression
Find the next occurrence of V+4
Insert a new line in a field, a C+J the text in the Find or Replace
label, or zoom box dialog box when the dialog
box is closed
Toggle the value in a check s
box or option box Turn on Format Painter C+V+C
Open a combo box or list box 4 or A + b * Spelling 7
Refresh the contents of a list 9 Open Property Sheet A+J*
box or combo box
Bold C+B
Type response in a yes/no 0 for no, 1 for yes or
Italic C+I
field spacebar to turn
on/off Underline C+U
Switch between navigation 2 Align Text Left C+L
mode (selected field) and
editing mode (vertical Align Text Center C+E
insertion point displayed) Align Text Right C+R
Delete the selection or B
character to the
left of the insertion point
Delete the selection or D
character to the
right of the insertion point

© Dawn Bjork, The Software Pro® • TheSoftwarePro.com

Microsoft Certified Trainer (MCT) • Certified Microsoft Office Specialist Master (MOSM) • Certified Speaking Professional (CSP)
 More Great Shortcuts

Navigation Keys File Management

Action Key Action Key
Next field to the right or F or r Create a new database C+N
exit a combo box or list box
Open a database C+O
Next field to the left V + F or l
Save a database object C + S or V + @
Last (rightmost) field of the e
Open the Save As dialog box @
record
Print the current or selected C+P
First field of the record h
object
Current field in the next b
Close database C+4
record or down a line
Close Access A+4*
Current field in the previous t
record or up a line
Additional Handy Shortcuts
Current field in the last record C+b
Action Key
Current field in the first C+t
record Show/hide Ribbon C+1
Move selected form or report r Show the shortcut menu V+0
control to the right
* As the A key is also used to access the Ribbon, these
Move selected form or report l
shortcuts work best when the keys are pressed
control to the left simultaneously.
Move selected form or report t
control up
Move selected form or report b More tips, techniques &
control down
shortcuts available at
Last field of the last record in C+e
the table TheSoftwarePro.com/Access
First field of the first record in C+h
the table
Specific record in a datasheet 5 (then type
record #)
Down one screen or page d
Up one screen or page u
Right one screen C+d
Left one screen C+u
Switch between the upper and 6
lower portions of the Design,
Queries, and Filter windows

© Dawn Bjork, The Software Pro® • TheSoftwarePro.com

Microsoft Certified Trainer (MCT) • Certified Microsoft Office Specialist Master (MOSM) • Certified Speaking Professional (CSP)