Microsoft®

PowerPoint 2021 Basic

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The PowerPoint 2021 Program Screen Keyboard Shortcuts

General
Quick Access Toolbar Title Bar Close Button Open a presentation ............ Ctrl + O
Create a new presentation ... Ctrl + N
Save a presentation ............. Ctrl + S
File Tab Print a presentation.............. Ctrl + P
Ribbon Insert a new slide ................. Ctrl + M
Toggle the Notes pane......... Ctrl + Shift +
H
Close a presentation ............ Ctrl + W
Exit PowerPoint ................... Ctrl + Q
Help .................................... F1
Active
Slide
Editing
Thumbnails Cut ..................................... Ctrl + X
Pane
Copy ................................... Ctrl + C
Paste .................................. Ctrl + V
Notes Undo................................... Ctrl + Z
Pane Redo ................................... Ctrl + Y
Group ................................. Ctrl + G
Status Bar View Zoom Find .................................... Ctrl + F
Buttons Slider
Replace............................... Ctrl + H
Select All ............................. Ctrl + A

Getting Started Formatting

The File tab opens Backstage view, Close PowerPoint: Click the Close Bold .................................... Ctrl + B
which contains commands for button in the upper-right corner. Italics .................................. Ctrl + I
working with your files like Open,
Undo: Click the Undo button on the Underline ............................ Ctrl + U
Save, New, Print, Share, and Close.
Quick Access Toolbar. Align Left ............................. Ctrl + L
Create a New Presentation: Click the Align Right........................... Ctrl + R
File tab, select New, and click Redo or Repeat: Click the Redo
button on the Quick Access Toolbar. Center................................. Ctrl + E
Blank Presentation. Or, press Ctrl
+ N. The button turns to Repeat once Justify ................................. Ctrl + J
everything has been re-done.
Open a Presentation: Click the File Slide Show Delivery
tab and select Open, or press Ctrl + Change Presentation Views: Click the
O. Select a location with a file you View tab and select a view, or click one Begin slide show.................. F5
want, then select a file and click of the View buttons at the bottom of the
Resume slide show .............. Shift + F5
Open. window.
End slide show .................... Esc
Save a Presentation: Click the Save Normal View Go to next slide ................... Page Down
button on the Quick Access Go to previous slide ............. Page Up
Toolbar, or press Ctrl + S. Choose a Outline View
location where you want to save the Go to first slide .................... Home
file. Give the file a name, then click Slide Sorter View Go to last slide..................... End
Save. Jump to slide ....................... [Slide #] +
Reading View Enter
Preview and Print: Click the File tab,
select Print, specify print settings, Get Help: Press F1 to open the Help Toggle screen black ............ B
and click Print. pane. Type your topic or question and Toggle screen white............. W
press Enter.
Pause show ......................... S
Close a Presentation: Click the File
tab and select Close, or press Ctrl + Use Zoom: Click and drag the zoom Change arrow to pen ........... Ctrl + P
W. slider to the left or right.
Change pen to arrow ........... Ctrl + A

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Work with Presentations Work with Presentations Organize a Presentation
Insert a New Slide: Click the Home tab and Add Slide Notes: Click the View tab on the Move a Slide: Click a slide in the Thumbnails
click the New Slide button in the Slides ribbon and click the Notes button in the pane and drag it to a new location.
group, or press Ctrl + M. Show group to turn on the Notes pane. Enter a
slide note to use during the presentation or for Hide or Unhide a Slide: Select a slide in the
Change the Slide Layout: Click the Home tab, slide handouts. Thumbnails pane in Normal view. Click the
click the Layout button in the Slides group, Slide Show tab on the ribbon and click the
and select a layout. Add a Comment: Click the slide where you Hide Slide button in the Set Up group to
want to add a comment. Click the Review tab toggle the slide visibility.
on the ribbon and click the New Comment
Title Slide button. Type your comment and click outside Deliver a Slide Show
the Comments pane to save it.
Start a Slide Show: Click the Slide Show tab
Compare Two Presentations: Open the first on the ribbon and click either the From
presentation you want to compare. Click the Beginning or From Current Slide
Title and Review tab on the ribbon and click the
Content button. Or, click the Slide Show button on
Compare button. Navigate to and select the status bar, or press F5.
the second presentation you want to compare.
Click the Merge button. End a Slide Show: While presenting a slide
show, click the Options button in the
Section Header Check Spelling and Grammar: Click the toolbar at the bottom left and select End
Review tab and click the Spelling button. Show. Or, press the Esc key.
Find Text: Click the Find button on the Advance to the Next Slide: Click the Next
Home tab, enter the word you want to find in Slide button, press the Spacebar, click the
Two Content the Find what field, and click the Find Next left mouse button, or press the Page Down
button to locate the word in the presentation. key.
Replace Text: Click the Replace button on Go Back to the Previous Slide: Click the
the Home tab. Enter the word you want to find Previous Slide button, press Backspace
Comparison in the Find what field, then enter the text that key, or press the Page Up key.
will replace it in the Replace with field. Click
Replace or Replace All. Click OK when Use the Laser Pointer: In Slide Show view,
finished. press and hold down the Ctrl key while clicking
Title Only and holding the left mouse button.
Edit Document Properties: Click the File tab
and ensure Info is selected. The right column Use the Pen: In Slide Show view, press Ctrl +
contains properties for the presentation such P and then draw on the screen. Press Ctrl + A
as file size, number of slides, hidden slides, to switch back to the arrow pointer. Press E to
Blank and author, among others. Click in a field to erase your annotations.
edit it.
Hide a Presentation Slide: In Slide Show view,
Password Protect a Presentation: Click the temporarily hide the current slide. Press the B
Content with File tab, click the Info tab, click the Protect key to make the screen black or the W key to
Caption Presentation button and select Encrypt with make it all white. Press the Esc key to make
Password. Enter a password to protect the the slide visible once again.
presentation and click OK. Reenter the
password and click OK. Slide Zoom: In Slide Show view, click the Zoom
Picture with button in the slide show toolbar. Click an
Caption Organize a Presentation area of the slide to zoom in. Right-click or press
the Esc key to zoom out and view the entire
Add a Section: Select the slide where you want slide.
Add Slides from Another Presentation: Click
the section to start. Click the Section button
the New Slide list arrow on the Home tab Start Presenter View: While presenting, click
on the Home tab and select Add Section from
and select Reuse Slides. Click Browse and the Options button in the slide show toolbar
the menu.
locate the file with slides you want to add. Click and select Show Presenter View.
a slide in the Reuse Slides pane to add it to the Rename Sections: Click any section heading in
current presentation. the Thumbnails pane to select it. Click the End Presenter View: While in Presenter view,
Section button on the Home tab and select click the Options button in the slide show
Duplicate Slides: Select the slide you want to toolbar and select Hide Presenter View.
Rename Section. Type a new name for the
duplicate. Click the New Slide list arrow on
section and click Rename.
the Home tab and select Duplicate Selected Create a Custom Slide Show: Click the Slide
Slides. Outline View: The Outline view allows you to Show tab on the ribbon. Click the Custom
focus on just the slide text without seeing any Slide Show button and select Custom
Copy and Paste: Select the text you want to Shows. Click the New button. Select the slides
pictures or graphics. Click the View tab on the
copy and click the Copy button on the you want to add to the custom show and click
ribbon and click the Outline View button.
Home tab. Then click where you want to paste the Add button. Click OK to save the custom
the text and click the Paste button. Slide Sorter View: The Slide Sorter view is the show.
easiest way to rearrange and organize slides
Cut and Paste: Select the text you want to cut Convert Presentations to Video: Click the File
after a presentation is created. Click the View
and click the Cut button on the Home tab. tab on the ribbon and select Export at the left.
tab on the ribbon and click the Slide Sorter
Then click where you want to paste the text Click Create a Video. Adjust the video settings
button.
and click the Paste button. and click Create Video.

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