Project Mandate

CORPORATE / PROGRAMME MANAGEMENT

Project Closure Notification Follow-on Action Recommendations Post Project Review Plan Lessons Learned Report End Project Report

SUPPLIER &/OR CUSTOMER QMS

Project Start-Up Notification

Approved PID

Progress Information

Information from External Sources

Reports

DP Management Information
Approved Stage Plan or Exception Plan Business Case Communication Plan End Project Report Initiation Stage Plan Job Descriptions Project Approach Project Brief Project Initiation Document PM Team Changes PM Team Structure Project Plan Project Start Up Notification Risk Log Stage Plan

DIRECTING A PROJECT (DP)

DP4 Giving Ad-Hoc Direction DP1 Authorising Initiation DP2 Authorising a Project DP3 Authorising a Stage or Exception Plan DP5 Confirming Project Closure

Quality Standards

Project Brief Initiation Stage Plan

Authorisation to Proceed

Next Stage Plan

Project Initiation Document

Authorisation To Proceed

Exception Assessment

Trigger for Next Stage Plan

CS Inputs to DP4 CS6 Highlight Report CS7 Requests For Advice CS8 Exception Report CS8 Project Issues

SB5 Outputs to DP2 Request for Authorisation to Proceed End Stage Report

SB5 Outputs to DP3 End Stage Report Next Stage Plan or Exception Plan Request for Authorisation to Proceed

Trigger for Premature Close

CP Outputs to DP5 CP1 Operational & Maintenance Acceptance Customer Acceptance Project Closure Recommendation CP2 Follow-on Action Recommendations Post-Project Review Plan CP3 Lessons Learned Report End Project Report

STARTING UP A PROJECT (SU)

SU1 Appointing PB Executive and Project Manager SU2 Designing a Project Management Team SU3 Appointing a Project Management Team SU4 Preparing a Project Brief SU5 Defining Project Approach SU6 Planning an Initiation Stage

INITIATING A PROJECT (IP)

IP1 Planning Quality IP2 Planning a Project IP3 Refining the Business Case and Risks IP4 Setting Up Project Controls IP5 Setting Up Project Files IP6 Assembling a Project Initiation Document
Work Trigger Work Package
Stage Status Information Highlight Report Copy Checkpoint Report

CONTROLLING A STAGE (CS)

CS1 Authorising Work Package
Work Trigger

DP4 Outputs to CS CS7 Project Board Guidance CS8 Exception Plan Request CS8 Project Issues CS8 Approved Exception Report

MANAGING STAGE BOUNDARIES (SB)

SB1 Planning A Stage
Next Stage Plan

CLOSING A PROJECT (CP)

CP1 De-Commissioning A Project CP2 Identifying Follow-On Actions
Next Stage Plan or Exception Plan
Management Information

CS2 Assessing Progress CS3 Capturing Project Issues

Updated Issue Log Stage Status Information Product Status Account

SB2 Updating A Project Plan

Exception Plan

CP3 Project Evaluation Review

Work Package Status

CS4 Examining Project Issues CS5 Reviewing Stage Status

SB3 Updating A Project Business Case SB4 Updating The Risk Log SB5 Reporting Stage End

Next Stage Plan or Exception Plan

Stage End Notification Stage Status Information

Plan Deviation Tolerance Threat

CS6 Reporting Highlights CS7 Taking Corrective Action CS8 Escalating Project Issues CS9 Receiving Completed Work Package
Approved Exception Report

Next Stage Plan or Exception Plan

CP Management Information
Notification of Project End
Business Case Configuration Item Records Configuration Management Plan Communication Plan Daily Log Issue Log Lessons Learned Log Product Status Account Project Initiation Document Project Plan Project Quality Plan Quality Log Risk Log

SB6 Producing An Exception Plan

Current Stage Plan Exception Plan Request Exception Report

SU Management Information
Agreed Executive Job Description Agreed Job Descriptions Agreed Project Manager Job Description

IP Management Information
Business Case Communications Plan Issue Log Job Descriptions Lessons learned Log Project Approach Project Brief Project Controls PM Team Structure Project Plan Project Quality Plan Quality Log Risk Log

Checkpoint Reports Work Package

Daily Log Draft Job Descriptions Project Approach Project Brief PM Team Structure Project Mandate Risk Log

CS Management Information
Approved Work Package Business Case Checkpoint Report Communication Plan Concession Configuration Item Records Issue Log Product Checklist Product Descriptions Product Status Account Project Initiation Document Project Plan Quality Log Risk Log

MANAGING PRODUCT DELIVERY (MP)

MP1 Accepting A Work Package MP2 Executing A Work Package

SB Management Information
Approved Exception Report Business Case Communication Plan Configuration Item Records Current Stage Plan Exception Plan Exception Report Issue Log Lessons Learned Log Next Stage Plan Product Status Account Project Approach Project Initiation Document

Authorised Work Package

PROCESS MODEL Blended PRINCE2 training solutions

PR

2 INCE PR OCE
Co pyrig ht

S
S

Completed Work Package

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MP3 Delivering A Work Package

MA

Key Sk

MP Management Information
Quality Log Risk Log Team Plan

Project Management Team Structure Project Plan Project Quality Plan Quality Log Risk Log

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ILX Group - Leaders in eLearning, Blended & Classroom PRINCE2 Training & Consultancy Solutions
Version: 200906

ISBN: 0-9544884-1-5

PR

ills 2

E2

003

Stage or Exception Plan Stage Plan

IN

2005
EDITION

PRO

A CESS M

Updated Issue Log

PLANNING (PL)
PL1 Designing A Plan PL2 Defining and Analysing Products PL3 Identifying Activities and Dependencies PL4 Estimating PL5 Scheduling PL6 Analysing Risks PL7 Completing A Plan

To order further copies of this process model, or to contact a Training Specialist, call +44 (0) 1270 611600

ILX Group plc. Published by ILX Key Skills 2003. Updated 2005. Designed by C. Caulkin (ILX Mindscope) & G. Davies (ILX Key Skills) ILX Key Skills and ILX Mindscope are trading divisions of the ILX Group plc.

PRINCE2 is a Trade Mark of the Office of Government Commerce. The PRINCE2 Cityscape logo is a Trade Mark of the Office of Government Commerce, and is registered in the U.S. patent and Trademark office

REFERENCE MATRIX - PRINCE2 PRODUCTS

2005
EDITION

Appointing PB Executive and Project Manager SU1 Designing a Project Management Team SU2 Appointing a Project Management Team SU3 Preparing a Project Brief SU4 Defining Project Approach SU5 Planning an Initiation Stage SU6 Planning Quality Planning a Project Refining the Business Case and Risks Setting Up Project Controls Setting Up Project Files Assembling a Project Initiation Document
O

Acce p tan ce Cr Activ iteria ity D epen Activ denc ity Es ies tima Agre tes ed Jo b De Appr scrip oved tions Exce Asse ption ssed Repo Plan rt Auth orisa tion Auth to Pr orise ocee d Busin d Work P acka ess C ge ase Chec kpoin t Rep Com orts mun icatio Com n Pla mun n icatio Com ns to plete Inter d Pla ested Com n for Partie plete Appr s d Wo oval Conf rk Pa igura ckag tion e Conf Item igura Reco tion rd s Conc Man essio agem n ent P Corp lan orate or Pr Corp ogra orate mme or Pr Man Curre ogra agem nt St mme ent R ag e Plann epor Cust Plan ing S ts ome tand r Acc ar d s epta Cust nce ome r Qua Daily lity E xpec Log tatio Draf t ns Job D escrip End tions Proje ct Re End port Stag e Rep Exce ort ption Plan Exce ption Plan Exce Requ ption est Repo Exec rt utive and Follo Proje w-on ct M -Actio anag High e n Re light comm r Appoin Repo ted enda Initia rt tions tion Stag Issue e Pla n Log Job D escrip tions Lesso ns Le arne Lesso d Log ns Le arne List o d Re f Act port ivitie Man s agem ent I New nform Proje ation ct Iss Next ues Stag e Pla Next n Stag e Pla Notif n or icatio Exce ption n of Oper Proje Plan ation ct En al an d Plan d Ma Desig inten n ance Plan Acce Devia p tan tion ce Post Proje Previo ct Review us H ighlig Plan Prod ht Re uct B port reakd Prod own uct C Struc heck ture Prod list uct D escrip Prod tions uct F low Diag Prod ram uct S tatus Prog Acco ress unt Infor matio Proje ct Ap n proa Proje ch ct Bo ard D Proje ecisio ct Bo n ard G Proje uida ct Br nce ief Proje ct Clo sure Proje Notif ct Clo icatio sure n Proje Reco ct Co mme ntrols ndat Proje ion ct Init iatio Proje n Do ct M cum anag Proje emen ent ct M t Tea anag m Ch Proje emen ange ct M t Tea s anda m St Proje te ructu ct To re leran Proje ce ct Pla n Proje ct Qu ality Proje Plan ct Sta rt-up Quali Notif ty Lo icatio g n Quali ty St anda Requ est fo rds r Adv Requ ice est fo r Aut Requ horis est F ation or Ch to Pr Reso ange ocee urce d Avail Risk abilit Log y Sche dule Stag e End Notif Stag icatio e or n Exce ption Stag e Pla Plan n Stag e Sta tus In Team form ation Plan Toler ance Thre Trigg at er fo r Pre Trigg matu er fo re Clo r Pro se Work ject E nd Pack ag e Work Pack ag e Work Statu Trigg s er
O I O U IO O O O O I IO I I I U O U I I O O O O I I I I I U U O I AP I I O AP AP U U U I I I I O U I I U U O I O O I I I U I I IO I I I I I O O I I I O I I I O O I I I U I U O I I O I I U U IA I O O O I I I O IA IA I U U U I I I I I I O O I O O O I O I I I A I O O I I U I I I I I U O I I I I I IO I i O I I I I U I I U I U I U I U I U O I U O O O I I IO OA U I I U U I I O I I I I I I I U U I U U U U U I I I I U OU U O I I I I I O I AP O I AP U U I O I AP AP AP O O O O I I U I I U I I U I O I I I I I I O AP I O IO I O O O O U U U O I O I I O U O I I I AP AP I I I I I O I I I I O I O I I I I I O I O U U I I I U I O I I I AP O O I I O I O I U U U O O I IA O I U IU I

PROCESS MODEL

SU1 SU2 SU3 SU4 SU5 SU6 IP1 IP2 IP3 IP4 IP5 IP6 DP1
DIRECTING A PROJECT INITIATING A PROJECT STARTING UP A PROJECT

IP1 IP2 IP3 IP4 IP5 IP6

Authorising Initiation DP1 Authorising a Project DP2 Authorising a Stage or Exception Plan DP3 Giving Ad-Hoc Direction DP4 Confirming Project Closure DP5 Authorising Work Package CS1 Assessing Progress CS2 Capturing Project Issues CS3 Examining Project Issues CS4 Reviewing Stage Status CS5 Reporting Highlights CS6 Taking Corrective Action CS7 Escalating Project Issues CS8 Receiving Completed Work Package CS9 Accepting A Work Package MP1 Executing A Work Package MP2 Delivering A Work Package MP3 Planning A Stage SB1 Updating A Project Plan SB2 Updating A Project Business Case SB3 Updating The Risk Log SB4 Reporting Stage End SB5 Producing An Exception Plan SB6 De-Commissioning A Project CP1 Identifying Follow-On Actions CP2 Project Evaluation Review CP3 Designing a Plan PL1 Defining and Analysing Products PL2 Identifying Activities and Dependencies PL3 Estimating PL4 Scheduling PL5 Analysing Risks PL6 Completing a Plan PL7

DP2 DP3 DP4 DP5 CS1 CS2

CONTROLLING A STAGE MANAGING PRODUCT DELIVERY MANAGING STAGE BOUNDARIES CLOSING A PROJECT PLANNING

CS3 CS4 CS5 CS6 CS7 CS8 CS9 MP1 MP2 MP3 SB1 SB2 SB3 SB4 SB5 SB6 CP1 CP2 CP3 PL1 PL2 PL3 PL4 PL5 PL6 PL7

PROCESSES

2 INCE PR OCE PR S
Co

LEGEND
O = OUTPUT I = INPUT U = UPDATE A = ARCHIVE AP = APPROVAL

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MA
ht

pyrig

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To order further copies of this process model, or to contact a ILX Key Skills Training Specialist, call +44 (0) 1270 611600

Key S

kills

E2

2003

ILX Group - Leaders in eLearning, Blended & Classroom PRINCE2 Training & Consultancy Solutions

PRO

A CESS M

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IN