REGISTRY

BARANGAYOF
INHABITANTS AND
MIGRANTS
USER’S MANUAL

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Table of contents

Login to the system 2

Setup default location 3
Encoding of Individual Records 3
Encoding of Household Records 8
Update or Delete a Record 10
Update Province, Municipality or Barangay Database 11
Update Default Province and City/Municipality 14
Export Data 15
Copy Export File to a Removable Drive 17
Import Data 19
View Summary Table 24
Backup Database 25
Restore Database 28
Updating Selections to Questionnaire 31
User Accounts 34
Reports 36

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Login to the system

1. Enter username and password then click Login button

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2. For newly installed application, select the Province and City/Municipality. Then
click Update button.

3. For encoding individual data, go to Encoding menu and select Individual Record.

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4. Click New button

5. Fill in all details.

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6. Continue filling in details for Q1-Q14.

7. Continue filling in details for Q15-Q30.

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8. Continue filling in details for Q31-Q41.

9. Continue filling in details for Q42-Q58

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10. Continue filling in details for Image Import

11. To finish encoding, go back to Q42-Q58 Tab and click Save button.

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12. For encoding household data, go to Encoding menu then select Household Record

13. Fill up all information

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14. Continue filling in details on Household Record tab

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15. Continue filling in details on Question for the Household tab. Then click Save button
to finish encoding.

16. To update/delete a record, go to Encoding menu and select Individual Record

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17. Click Retrieve button

18. Select the record to be updated/deleted

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19. To add a location (either Province, Municipality or Barangay), go to Support menu >
Config then select either Province, Municipality or Barangay.

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20. To update a location (either Province, Municipality or Barangay).

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21. Make the changes to the location name (either Province, Municipality or Barangay)
then click Save button.

22. Click New button to add a location (either Province, Municipality or Barangay).

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23. Indicate the name of the location (either Province, Municipality or Barangay) then
click Save button.

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24. To remove a location (either Province, Municipality or Barangay), select the location
name then click Delete button.

25. To update the given Province and City/Municipality, go to Support menu > Config
then select Lockup.

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26. Make the changes needed and click Update button.

27. To export the data encoded, go to Support menu then select Export Excel Data.

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28. A dialog box will appear confirming the action. Take note that the data will be
removed in the database after extraction. Click Yes to continue.

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29. A notification box will appear after the extraction is complete.

30. To copy the exported file to a removable drive

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31. Insert removable drive then click Connect button

32. A notification will appear confirming connection of removable drive, either

connected or disconnected. Take note that it may be at the back of the application
window.

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33. Details of the removable drive will appear in the dialog box. Click Transfer Data
button to start the transfer.

34. A notification will appear to confirm transfer of file to removable drive. Take note
that the file will be at the removable drive under the EXCEL_REPORTS folder.

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35. To import data from an excel file, go to Support menu and select Import Excel Data.

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36. The import box will appear and will require to select the file to be imported. Click
Browse to continue.

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37. The Open dialog box will appear. Select the file to be imported.

38. Click Import button to continue.

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39. A notification will appear to confirm the task. Click Ok to continue.

40. Click Commit button.

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41. Wait for the progress bar to complete.

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42. Take note that if the data is already recorded, the commit process will identify and
notify that there is a duplicate data detected.

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43. A notification box will appear when the task is complete. Click Ok to continue.

44. A dialog box will appear to confirm end of task.

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45. To view a summary of encoded data, go to Support menu then Summary.

46. Data may be selected and viewed in profile template.

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47. To create a backup file of the database, go to Support menu then select Backup

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48. A notification message will appear and will ask if you want to continue. Click Yes to
continue.

49. The Backup dialog box will appear showing the backup configuration. Click Backup
button to start the process.

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50. A notification will appear after completing the process. Click Ok.

51. After the backup, you will be redirected to the login module.

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52. To restore a backup database, go to Support menu and select Restore.

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53. The application will notify that it needs to be shut down for the process.

54. A Restoration dialog box will appear and will detect a backup file. Select a backup
file and click Restore button.

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55. The restoration file will be processed.

56. Kindly wait for the progress bar to complete.

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57. A notification will appear to confirm task.

58. This will return to the login module.

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59. To update selection settings, go to Support menu then select Setting.

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60. A dialog box will appear, select from the list of question choices needs to be
reviewed.

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61. The selections will be shown in the table.

62. To add an answer to the selections, in the Setup Details, select the question from the
dropdown list.

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63. Indicate the answer to be added and the value corresponding it then click Save
button.

64. The additional answer will be shown in the selection.

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65. To add an account, go to Account menu.

66. Click New button.

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67. Input user details and click Save button.

68. A notification box will appear to confirm the process. Take note that the default
password is 1. This needs to be updated after logging of the user.

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69. To generate reports, go to Reports menu and select the report needed.

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70. The report will be automatically generated. Take note that reports can be saved as
PDF, Excel or Word file.

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