Estimator 

2.0 Page 1 of 31

User Guide
Estimation, Rate Analysis and Project Management Software

Softlogic Innovations Pvt. Ltd.

Regd. Office: 35/1544, South Janatha Road, Palarivattom, Kochi- 682025, Kerala, India
Email: [email protected], [email protected]
Support: [email protected], [email protected]
Website: http://www.softlogic.in, http://www.estimator.in

Contents

· Introduction
· Features
· Requirements
· License Agreement & Disclaimer
· How to Contact us
· Registration
· Technical Support
· Services Provided
· Installation
· Getting Around Estimator
· Getting Started
· Project Functions
  1. Project Information
  2. Project Details
§ Walls
§ Rooms
§ Openings
§ Concretes
§ Concrete Plastering
§ Tiling Walls
§ Steel Requirements
  3. Project Works
  4a. Estimates
  4b. Graphs
  5. Tendering
  6. Contracts
  7. Sub Contracts
  8.  Bill-Additional
  9.  Comparisons
· Master Functions
· Purchase Functions
· Report Functions
· Graph Functions
· Reprints Functions
· User Functions
· Admin Functions
· Help Functions
· Frequently Asked Questions

Introduction
Estimator 2.0 is Estimation, Rate Analysis and Project Management Software developed for Urban Development Authorities, Civil
Engineering Departments, Builders, Architects and Consultants. With Estimator you can prepare detailed, abstract, material and labour
estimates of residential and commercial buildings. You can also prepare Tenders, Measurement Book, Cost Abstract, Labour and Contractor's
Bill, Purchase Order and other site management documents. Estimator 2.0 is available for the Microsoft Windows 98/2000/ME/NT/XP/2003
operating environments.

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Features
· Works
o Works with standard specifications, classified into Categories/Sub Heads.
o Provision for editing Rates and Specifications for individual Projects.
o Provision to change Measurements and Units.
o Provision to add new works.
· Rate Analysis
o Material, labour and machinery requirements for each work and its rates.
o Material, labour and machinery rates can be set in a common screen.
o Unit wise cost and split up costs can be extracted.
o Provision for changing prices and coefficients for individual project.

· Schedule of Quantities
o - Detailed Estimate with dimensions of each work in a project.
· Abstract Estimates
o You can make reports on Actual cost, Market Rate and Confidential rates (3 levels) for each Estimate.
o Split up of material, labour and machinery cost.
· Bill of Quantities
o With detailed specifications and provision for entering rates for quote.
· Summary
o Item wise summary of estimate without specifications.
· Floor Totals
o Floor level summary of estimate.
· Material Estimates
o This gives you the exact idea about the materials needed for each item (work) in a project.
o Material wise and item wise report.
o Summary report
· Labour Estimates
o This gives you the exact details of Labour needed for each Item.
o Labour wise and item wise report.
o Summary report
· Schedule of Bars
o Structurewise
o Barwise
o Summary
· Project Rate Analysis
o Split up of costs into materials, labours, machines, etc.
o Unit cost and actual cost based on quantity is arrived.
· Tendering
o Tender Creation – You can make tender documents by splitting the estimate into various heads – civil works, electrification,
plumping, air conditioning etc. and issue to selected contractors.
o Tender Receipts – Provision for entering quoted rates of contractors for comparison, negotiation, adjusting and finalisation.
o Work Order – Provision for selecting a contractor for a tender and issuing the work order.
· Measurement Book
o Date wise or weekly measurement for sites entered by site engineers that can be used in bills.
· Cost Control
o Consumption of materials, labour and machinery can be recorded and compared with expected figures.
o This helps you to check date wise consumption of material, Labour etc which is very useful for project monitoring.
· Cost Abstract
o Summery of actual cost. Which can be separated in to total cost, Cost per square meter, Percentage cost and Section wise cost.
o Total cost of construction and unit cost can be arrived.
· Comparison of Estimates vs. Actual on Material, Labour and Cost
o This helps you to check item wise consumption of material, Labour etc. which is very useful for management decisions and Cost
control.
· Graphs of Estimates, Actuals and Comparison
o Bar/Pie Charts of costs vs Works, Material-Labour-Equipment-Etc, Level, etc.
· Contractor’s & Subcontractor’s Billing
o Measurement wise bills with previous quantities and payments.
o Up to date, already billed and balance quantities and payments.
· Labour Billing
o Additional bills including labour wages etc.
· Purchase Request
o Material requests from sites by site engineer.
· Purchase Order
o Compare material requests with estimated quantities and processed for order.
· Reception of Materials
o Reception of materials on site.
· Data Dictionary
o Data dictionary is provided for Clients, Contractors, Suppliers, Materials, Labours, Machineries, etc.
o Mailing labels can be produced.
· Contractor Lists

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o Here we can maintain a list of approved contractors and their up to date item rates or labour rates.
· Supplier Lists
o Here we can maintain a list of approved suppliers and their up to date price list.
o It is easy to find various suppliers for a material and their details and rates.

Features and functions specified above may not be available in all editions.
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Requirements
· Windows 98/2000/ME/NT/XP/2003
· Inkjet/Laser/Dot matrix Printer
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License Agreement & Disclaimer

This is a legal agreement between you, the end user, and Softlogic Innovations Pvt. Ltd. Read this license agreement carefully before using Estimator.

License Agreement

1. License. You may use the enclosed software program or programs (the "Software") on one (1) computer system at any time. If you purchased a multiple
copy license, you may use the Software on up to the number of computer systems indicated in your purchase order at any one time. Use of the Software on
one "system" means access to the Software by no more than one keyboard or one terminal at any one time, whether installed on a network or an individual
workstation.

2. Limitations. You may not: (a) permit concurrent uses exceeding the number of Software copies you paid for, (b) modify, translate, reverse engineer,
decompile, disassemble or create derivative works based on the Software, (c) copy the Software, except within your rights as licensed above, and to make one
(1) backup copy, (d) rent, lease, grant a security interest in, or otherwise attempt to transfer rights to the Software; or (e) remove any proprietary notices or
labels on any copy of the Software. All rights not expressly granted by Softlogic Innovations Pvt. Ltd. in this Agreement are entirely and exclusively reserved to
Softlogic Innovations Pvt. Ltd.

3. Ownership. Softlogic Innovations Pvt. Ltd. owns the Software.The source code for the Software includes trade secrets and other confidential information,
all of which are the property of Softlogic Innovations Pvt. Ltd.

4. Evaluation Version. The following evaluation license applies only to program versions labelled by Softlogic Innovations Pvt. Ltd. as "evaluation" and
"unregistered version", if any are included in this package. Softlogic Innovations Pvt. Ltd. grants you, without charge, the right to reproduce, distribute and use
copies of the "evaluation" version of the Software ("Evaluation Version"), subject to the following terms and conditions: (a) you may not receive any payment,
commercial benefit, or other consideration for such reproduction or distribution, (b) you may not change or remove this license agreement, or any copyright or
other notices which appear in the Evaluation Version, or its documentation, user interface, menus or magnetic media, and (c) you may distribute copies of the
Evaluation Version to other persons, but solely for their evaluation (i.e., to decide whether to continue using the product and therefore purchase) and solely for
evaluation by such other persons for a sixty (60) day period. No registered or non-evaluation copy of the Software or registration key for the Software may ever
be distributed in relation to this limited evaluation license.

5. Warranty Disclaimer and Liability Limitation. THE SOFTWARE IS LICENSED "AS IS" WITHOUT ANY WARRANTY OF MERCHANTABILITY OR
FITNESS FOR A PARTICULAR PURPOSE, PERFORMANCE, OR OTHERWISE. IN NO EVENT WILL Softlogic Innovations Pvt. Ltd. NOR ANY OFFICERS,
DIRECTORS, MEMBERS, EMPLOYEES, SHAREHOLDERS, AFFILIATES, OWNERS, OR OTHER RELATED PARTIES BE LIABLE TO YOU OR ANY THIRD
PARTY FOR ANY INDIRECT, SPECIAL, INCIDENTAL, ECONOMIC, COVER, CONSEQUENTIAL, OR SIMILAR DAMAGES, ARISING OUT OF THE
PERFORMANCE, USE OR INABILITY TO USE THE SOFTWARE OR ANY DATA OR TECHNICAL SUPPORT SUPPLIED THEREWITH, INCLUDING,
WITHOUT LIMITATION, LOST PROFITS OR DATA, EVEN IF Softlogic Innovations Pvt. Ltd. OR ANYONE ELSE HAS BEEN ADVISED OF THE POSSIBILITY
OF SUCH DAMAGES. IN NO EVENT SHALL Softlogic Innovations Pvt. Ltd.’s LIABILITY EXCEED THE PRICE YOU PAID FOR THE SOFTWARE. (SOME
STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE FOREGOING LIMITATION
MAY NOT APPLY TO YOU.)

6. General. Your license will terminate automatically if you fail to comply with the terms and conditions herein. On termination, you must destroy all copies of
the Software and documentation. This Agreement constitutes the entire agreement between the parties with respect to the subject matter herein and
supersedes all previous and contemporaneous agreements, proposals and communications, written or oral between you and Softlogic Innovations Pvt. Ltd.

7. Trademarks: Softlogic Innovations Pvt. Ltd. is not associated with any product or vendor mentioned in this text.

8. Documentation: Although best efforts were devoted to making this guide, and other support documentation, useful, accurate and up-to-date, and Softlogic
Innovations Pvt. Ltd. is not responsible for errors and omissions in or usability of any support documentation. Additionally, terms, conditions, features, service
offerings, prices, and hours referenced in this documentation, as well as other support documentation, are subject to change without notice.

9. WARNING: The Software will send electronic notification to Softlogic Innovations Pvt. Ltd. in the event that an unauthorized registration key is detected.
Information sent may include information such as company name and contact information.

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How to Contact Softlogic Innovations Pvt Ltd

If you have any questions or comments regarding Estimator, Softlogic Innovations Pvt. Ltd. can be reached as follows:
¨ Telephone – 91-484-3244369, 2535022 between 9 a.m. and 5 p.m. (IST), Monday through Friday, excluding holidays.
¨ Website – http://www.softlogic.in, http://www.estimator.in
¨ Email – info@ softlogic.in, [email protected]
¨ Mail – 35/1544, South Janatha Road, Palarivattom, Kochi-682025, Kerala, India
The latest revision of Estimator will always be available on request (for Windows 98/2000/ME/NT/XP/2003).
Feel free to contribute your ideas regarding desired additional product features and functionality. Even if you do not choose to register
Estimator, your opinions are greatly appreciated.
When contacting Softlogic Innovations Pvt. Ltd. to report a bug or problem, supply information that is as specific as possible, especially the steps

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to reproduce the problem.

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Registration
Included in the registration fee is a copy of the latest version of Estimator, Estimator 2.0 User’s Guide, free technical support for one (1) year or
15 support incidents (whichever comes first), notification of new and updated products, low cost minor upgrades, and substantially reduced
prices for major upgrades. In addition, you receive a registration key that represents your serial number and the number of licensed users.
The evaluation version of Estimator allows an unlimited number of computers to access the data at the same time to properly test Estimator on
your network. However, once registered you must purchase one (1) Estimator license for each computer on which it is installed. Estimator
limits concurrent access to the number of purchased licenses.
You MAY NOT distribute the registration key provided by Softlogic Innovations Pvt. Ltd. or use a registration key provided by a source other than
Softlogic Innovations Pvt. Ltd. or an authorized reseller. Doing so violates the license agreement, is in violation of applicable copyright laws, and
may result in the termination of your license(s).
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Technical Support
Technical support is available by contacting Softlogic Innovations Pvt. Ltd. Refer to the section ‘How to Contact us’, earlier in this chapter.
Technical support is limited to one (1) year from the date of purchase or 15 support incidents (whichever comes first).
What IS Included

¨ Installation assistance
¨ Program questions and inquiries
¨ Problem resolution
¨ General help
¨ Questions regarding data structures

What IS NOT Included

¨ Training on Estimator
¨ Training on SQL or the SQL Power Query
¨ Training on Data Reports
¨ Training on Windows 9x/2000/ME/NT/XP
¨ Customization of any portion of the package
¨ Hardware setup and use
¨ Data repair and/or retrieval
These are partial lists and are subject to change without notice. (It is impossible to list every support situation that may arise.) All support is
based on the judgment and sole discretion of Softlogic Innovations Pvt. Ltd. and its employees. Softlogic Innovations Pvt. Ltd. reserves the right
to refuse technical support to rude or abusive users.
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Services Provided by Softlogic Innovations Pvt. Ltd.

Softlogic Innovations Pvt. Ltd. provides several services in addition to technical support for Estimator. All services are performed on an hourly
basis at the current hourly rate with a one (1) hour minimum. If you would like a quote on any of the following services, or to inquire about the
current hourly rate, contact Softlogic Innovations Pvt. Ltd. and provide the information required for the service that you specify.
Custom Reports

Would you like to change the layout of one or more of the standard reports or have a custom report created for you? Softlogic Innovations Pvt.
Ltd. is pleased to provide you with report customization services.
For the modification of a standard report, simply print a sample of the report as it currently exists, mark your changes on the report, and either fax
or mail the revised report.
For a completely new custom report, provide a sample of how you want the report to look. Use your favourite word processor to create a sample
report showing what information you want on the report, as well as where you want the information to be placed.
If you have a pre-printed form that you want to use, send a few samples of the pre-printed form along with one copy marked up with the
information you want printed and where you want it printed. When customizing a report to fit on a pre-printed form, Softlogic Innovations Pvt.
Ltd. requires several original copies of the form to work with to ensure that the information is placed where it is expected. Due to distortion and
other problems involved with faxing, only a quote can be provided from a faxed document.
Program Customization

Is Estimator close, but not quite specific enough for your needs? Softlogic Innovations Pvt. Ltd. can customize Estimator to meet your specific
requirements. Supply your DETAILED written requirements and a quote for customization along with policies regarding custom versions of
Estimator will be provided.

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Installation
It is recommended that the entire Estimator User's Guide be read prior to installation and usage.
Installing Estimator

Once the program and data have been backed up, simply follow the instructions below.
1. Insert the CD into the CD-ROM drive.
2. Double Click the My Computer icon and select the CD Drive.
3. Double Click on CD Drive and run Setup.exe.
4. Enter the information as requested to indicate where to install Estimator click OK to accept the defaults.
5. When returned to the Desktop, the installation is complete.
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Getting Around Estimator

Getting around Estimator requires basic knowledge of the Windows operating environment. If you are unfamiliar with any of the following
terminology (i.e., ‘clicking’ and ‘drop down list box’) refer to your Windows manual for more details. Many functions in Estimator are used in
several windows and are fairly identical. As such, these functions are discussed in this section. When these functions are identified later in this
Estimator User Guide, you are referenced to this section for more information.
Selecting Items and Moving Around Windows

Menus, menu items, and functions in Estimator can be selected in three different ways.
1. Hot Keys – Each menu, menu selection, function, and most fields contain a hot letter (a letter in the word that is underlined). To access
menus, functions, and fields, press and hold the Alt key and then press the Hot Key. To access menu items simply press the Hot Key.
2. Mouse – Single clicking on any menu, menu selection, or function will give you access to that item. In addition, single clicking in any
window field will select that field for editing.
3. Keyboard – To select a menu, press F10 and use the left and right arrow keys to highlight menus and press Enter, or the down arrow key,
to open menus. Use the up and down arrow keys to highlight menu selections and press Enter to select.
Once inside a function window, the Tab key can be used to move forward between fields and Shift+Tab to move backwards through the
fields. (Press and hold the Shift key and then press the Tab key while still holding the Shift key down.) NOTE: Pressing Enter inside a
function window will save any changes and exit the function.
Window Tabs

Several windows in Estimator have tab sections. These tabs look similar to manila file folder tabs (found in most filing cabinets). These tabs
represent different sections for entering information and can be accessed by the same methods mentioned above: Hot Keys, mouse, and
keyboard (Tab/Shift+Tab).
Drop Down List Boxes

All drop down list boxes within Estimator are selection lists.
There are three methods for accessing drop down list box information.
1. Click on the down arrow to the right of the field. Once the drop down list box is open, single click on the item you want, or highlight the
item you want, and press Enter. Use the up and down arrow keys to scroll for more items if necessary.
2. Press down arrow key when the cursor is in the field. This displays the next item on the list. Repeat this until you locate the item you
want.
3. Type a letter. First item begins with the letter typed is highlighted. Continue typing till you reach the required item.

NOTE: When drop down list boxes are open they are in search mode. As you type in information the list box scrolls to the closest match. As
such, if the drop down list box is one that will store your text, anything typed while in search mode WILL NOT be saved or added to the list.
Check Boxes

Estimator uses check boxes to indicate true or false. A check box looks like þ when true and o when false. To toggle between true and false,
use the Tab key to highlight the check box, and then press the Space bar. You can also click a check box with the mouse to either select or
deselect it.
Radio Boxes

Estimator uses radio boxes to indicate either/or instances. A radio box is a group of diamond or circular shaped boxes (radio buttons) in which
only one of the groups can be selected. When a radio button is selected, it has a lin it. When it is not selected, it is empty. To change the status
of a radio button use the Tab key to highlight the radio button field, and then press the arrow keys as needed. You can also click on a radio
button with the mouse to select it.
Pop Up Menu
All the grids in Estimator have popup menus. Pop up menus may provide access to the functions on the screen from which the pop up menu
is opened, as well as access to functions that are not available from the window menus and buttons.

There are two ways to access pop up menus.

1. Click on the grid using the mouse.
2. Press the Hot key on the keyboard.

TIP: Certain windows have functions on the pop up menu that are line item specific. The line item that is highlighted when the pop up menu is accessed is

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the item that can be changed using these functions. If you want to edit a different item, close the pop up menu and click that item to access the pop up menu
again.

Saving and Cancelling

Once inside any function window you can save the work you have done by pressing Enter at anytime, by tabbing over to Save and pressing
Enter, or by clicking Save. (In some instances, pressing Enter does not work and you have to use one of the other two options.)
If you want to exit any function without saving the information press the Esc key or click Exit. In some instances a Confirmation window appears
to confirm that you want to cancel the function; press Enter to cancel and return to the Main menu.
Editing

To edit fields inside a function window simply select the field you want to change. This can be done by tabbing to the desired field, clicking on it
with the mouse, highlighting the input field by dragging the mouse, or using the arrow keys.
If the data inside the field is highlighted, simply type over the information and the old data will automatically be deleted and replaced. If the
cursor is in the field, but the data is not highlighted, first delete the old information (using the Delete key) and then input the new.
Printing Reports

All the reportsare displayed on the monitor. At the top and bottom of the window there are several icons. These icons can be used to scroll
through the pages of multiple page reports, print or export the output, and shrink or enlarge the output. To close the window press Alt+F4 or
double- click on the control box in the upper left hand corner of the window with the mouse.
Printer – Top left button directs the output to the printer. Select the printer to which you want to print. (Estimator displays all printers setup
under Windows. As such, there is no need to setup printers from inside Estimator. If the printer you want to use is not displayed, simply
install it through Windows. Refer to your Windows manual for instructions on installing printers.)
Copies – Enter the number of copies you want printed.
All Pages/Pages – Indicates whether all pages or the selected pages are printed.
When all the information is correct, press Enter to begin printing or press Esc to cancel the print job.
Exiting Estimator

There are three ways to exit Estimator. The first is by clicking the control bar in the upper left hand corner. The second is by pressing Alt+F4.
You must be at the Main menu for these first two methods to work. The third is by selecting Exit from the menu.
Estimator Function Key Reference

Moving forward between fields Tab

Moving backward between fields Shift+Tab
Saving Screen Enter/Alt+S
Exiting Screen Esc/Alt+X

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Getting Started
Starting Estimator

1. Click on the Start button and select Programs.

2. Click on the Estimator program group.
3. Click on the Estimator icon.
A login dialog will appear. The default user name is 'ADMIN' and password is '123'. After successful login the Estimator main screen will
appear.

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Main Menu
The functions in Estimator are grouped into several sections, each of which corresponds to a Main menu selection. These sections are also
referred to as menus:
Projects menu – lists the functions required for all transactions.
Masters menu – lists the functions required to manage master tables.
Purchase menu – lists the functions required for purchase.
Reports menu – lists the reports required for all sections.
Graphs menu – lists the graphs available for all sections.
Reprints menu – lists the reports required for reprints.
Users menu – lists the functions that are specific to user.
Admin menu – lists the functions that are specific to administrative purposes.
Help menu –about Softlogic Innovations Pvt. Ltd.,User Guide,Demo etc.
Exit menu –to exit Estimator.
Each of these menus is explained in detail in the following pages of this Estimator User’s Guide.
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Project Functions
This section covers in detail all functions available under the Estimator Project menu.
1. Project Information

After selecting Projects, The Project Information Entry window appears.

This screen is used to enter the general information of the Project.

Project ID: To create a new Project, give a new Project ID. The Project ID should be unique.
Project Name: Give a description about the Project.
Date: Give the current date.
Customer ID: We can select the customer from the list. To enter a new customer, click the ‘…’ button. The customer Information window will
appear. Enter new Customer ID, Contact Name, Address, etc there.
Project Type ID: Select Residential or Commercial from the list.
Electrification %: Enter the % of amount to be added for Electrification Works.
Plumbing %: Enter the % of amount to be added for Sanitary Works.
Round to Figure: Enter the figure to which the total amount is rounded. (E.g. 10,000)
Press Enter or press ‘Save’ button when all the information is correct.
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2. Project Details
Click the ‘Details’ button. The Project Details Information window will appear.

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2A. Project Walls

Click the ‘Walls' button. The Project Walls Information window will appear.

This screen is used to enter the Breadth, Height and Length (Centre Line) of Walls, Foundation, Basement and Earth Works. The dimensions of
main and partition walls are separately recorded. The electrification and plumbing points are specified if they are calculated point wise.
Breadth: Breadths of earth work, foundation, basement and wall for double-bricked and single-bricked walls.
Centre Line: Total centre-to-centre length of double-bricked walls.
Calculate: Click this button to go to the centreline calculation window.
Junctions: No. of ‘T' junctions on walls.
Sub Centre Line: Total centre-to-centre length of single-bricked walls.
Calculate: Click this button to go to the centreline calculation window.
Junctions: No. of ‘T' junctions on partition walls with main wall and partition wall are entered separately.
Electrification Points per Room: If this is calculated as points, mention here.
Plumbing Points per Room: If this is calculated as points mention here.
Outer Walls: Specify the total length of outer wall to workout the quantities of external and internal walls for plastering and painting.
Press Enter or press ‘Save' button when all the information is correct.

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2B. Project Rooms
Click the ‘Rooms’ button. The Project Rooms Information window will appear.

Here we can specify the room dimensions and floor finishing of each room. Click on the down arrow button after entering each room to add it to
the grid. We can edit, update and delete the data added using the popup menu. To select a row, just click on it.
Press Enter or press ‘Save’ button when all the information is correct. Click ‘Exit’ to exit from this screen and return to Project Details.
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2C. Project Openings

Click the ‘Openings’ button. The Project Openings Information window will appear.

Here we can specify the opening dimensions, frame types and shutter types. This data is used for calculating the quantity for deduction, frames,
shutters, painting, etc. Click on the down arrow button after entering each opening to add it to the grid. We can edit, update and delete the data
added using the popup menu. To select a row, just click on it.
Press Enter or press ‘Save’ button when all the information is correct. Click ‘Exit’ to exit from this screen and return to Project Details.
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2D. Project Concretes

Click the ‘Concretes’ button. The Project Concretes Information window will appear.

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Here we can specify the rcc dimensions. Click on the down arrow button after entering each concretes to add it to the grid. We can edit, update
and delete the data added using the popup menu. To select a row, just click on it.
Press Enter or press ‘Save’ button when all the information is correct. Click ‘Exit’ to exit from this screen and return to Project Details.
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2E. Project Ceilings

Click the ‘Ceilings’ button. The Project Ceilings Information window will appear.

Here we can specify the ceiling dimensions. This screen is used for recording the dimensions of all concrete surfaces. Click on the down arrow
button after entering each concretes to add it to the grid. We can edit, update and delete the data added using the popup menu. To select a row,
just click on it.
Press Enter or press ‘Save’ button when all the information is correct. Click ‘Exit’ to exit from this screen and return to Project Details.
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2F. Project Tiled Walls

Click the ‘Tiled Walls’ button. The Project Tiled Walls Information window will appear.

Here we can specify the dimensions of all tiled surfaces other than floors. Click on the down arrow’ button after entering each concretes to add it

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to the grid. We can edit, update and delete the data added using the popup menu. To select a row, just click on it.
Press Enter or press ‘Save’ button when all the information is correct. Click ‘Exit’ to exit from this screen and return to Project Details.
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2G. Project Steel Requirements

Click the ‘Steel Requirements’ button. The Project Steel Requirement Information window will appear.

The defaults as specified in the master table will be showed here. We can change the figures. The steel requirement is specified in % of m3.ie, if
the steel requirement for beams is 1% of r.c.c., then steel requirement=.01*7850(weight of steel per m3) =78.50 Kg.
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3. Project Works
Click the ‘Works’ button. The Project Works Information window will appear.

Here we can select the required works. Click on the down arrow button after selecting all the works to add it to the grid. The dimensions for each
work are automatically saved using the data we have already entered. We can edit, update and delete the data added using the popup menu. To
select a row, just click on it. If we select the edit option the work details screen will appear.

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We can change the rates, description and dimensions here. To edit a row, first double click on it to delete it. Then add the new data using the
down arrow button. Remember to save if any alterations are made. Click ‘Exit’ to exit from this screen and return to Project Works.
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4a. Estimates
Click the ‘Estimates’ button. The Estimates Information window will appear.

The estimate is available in different formats

· Detailed
o Floor wise
o Work wise
· Abstract
o Floor wise
o Work wise
All the four formats are available with rates.
1. Without Rate
2. Market Rate

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3. Confidential Rate
4. Labour Rate
Select the required format and rate. Click the ‘Quantity and Cost’ button to see the report.
Click the top left button to print reports.
Click the top right button close reports.
Further three more estimates are available
1. Material Estimate
2. Labour Estimate
3. Material and Labour Estimate
These reports can be used for Rate Analysis.
Click ‘Exit’ to exit from this screen and return to Project Works.
Close all the screens. We can open any of these screens directly from the Projects menu and edit them.
Back

4b. Graphs
Click the ‘Graphs' button. Here you can view the charts and is very useful for analysing and comparing the various components and stages of a
project.

Back
5. Tendering
Select the ‘Issue' on 'Tender'. The Tender Creation window will appear.

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Select the required items and save it as a tender.Then click on the 'Issue' button to select a contractor and issue.
Select the ‘Receipts' on 'Tender'. The Tender Receipts window will appear.

Select the tender and click on an item. A popup window will appear. Select 'Enter Rates' to save the rates received.First save the quoted rate as
the final rates also by the 'Adjust Rates' option.You can compare the rates by clicking on each item or by viewing the 'Rate Comparison
Report'. After nogotiation a contractor can be selected and the 'Work Order' can be issued.
Back

6A. Contracts-Measurements
Select 'Measurements' on 'Contracts'. The Project Works Information window will appear.

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Here we can select the required works. Click on the down arrow button after selecting all the works to add it to the grid. The dimensions for each
work are automatically saved using the data we have already entered. We can edit, update and delete the data added using the popup menu. To
select a row, just click on it. If we select the edit option the work details screen will appear.

We can change the rates, description and dimensions here. To edit a row, first double click on it to delete it. Then add the new data using the
down arrow button. Remember to save if any alterations are made. Click ‘Exit’ to exit from this screen and return to Project Works.

Back

6B. Measurements and Costs

Click the ‘Measurements and Costs’ button. The Estimates Information window will appear.

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Back
6C. Bill-Contracts
Click the 'Bill-Contracts’ button. The Bill window will appear.

Using this contracts-Bill window we can produce Bills.

Back
7. Sub Contracts
Same as Contract Functions.
8. Bill - Additional
For additional labour and lumpsum bills like unloading, etc.
9. Comparison
Comparison on material, labour, machineries and rate with estimated and actual figures.

Back

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Master Functions
This section covers in detail all functions available under the Estimator Masters menu. All these functions are used to add and edit the relevant
information.

Adding Records
To add a new record, just enter a new code in the ID field and press the tab key. All the input boxes are cleared and we can enter data there.
Use tab key for forward and shift tab for backward navigation. Press Enter or Save button when all the information is correct. Click ‘Exit’ to exit
from the screen.
Editing Records
To edit a record, select the ID from the list. If the ID is numeric, select the Name from the second list and press the tab key. The data is fetched
in the relevant boxes. We can edit the data and press Enter or Save to apply the modifications.
Available functions
1. Customers

This is used to store Customer/Client Info.

2. Project Types

This is used to store Project Types Info. E.g.: Residential, Commercial, Institutional, etc.
3. Floors

This is used to store Floors Info like description, increase in rate, etc.
4. Work Types

This is used to store Work Types Info. Works are classified into types or categories.
5. Works

This is used to store Works Info like description, rates, units, measurements, etc. When adding new works, give work id in the specified
range so that the measurements will be loaded automatically. E.g.: Interlocking Brick Works as 9084.

WORK SPECIFICATIONS

WORK ID WORKS MEASUREMENT UNIT

0-999 - - -
1000-1999 EARTH WORK EXCAVATION LBH CuM
2000-2999 BRICK SOLING LB SqM
3000-3999 PCC/SAND FOUNDATION LBH CuM
4000-4999 FOUNDATION LBH CuM
5000-5999 BASEMENT LBH CuM
6000-6999 DAMP PROOF COURSE LB SqM
7000-7999 EARTH WORK FILLING LBH CuM
8000-8999 PLINTH AREA LB SqM

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9000-9999 BRICK WORK WALLS LBHD CuM

10000-10999 BRICK WORK ARCH LBH CuM
11000-11999 PCC LBH CuM
12000-14999 RCC LBH CuM
15000-15999 PLASTERING BASEMENT  LHD SqM
16000-16999 PLASTERING WALLS  LHD SqM
17000-17999 PLASTERING CEILINGS  LB SqM
18000-18999 PLASTERING ROOF TOP  LB SqM
19000-19999 FRAMES  LBH CuM
20000-20999 SHUTTERS  LH SqM
21000-21999 PCC FLOORING  LBH,LB CuM
22000-22999 FLOOR FINISHING  LB SqM
23000-23999 WALL FINISHING  LH SqM
24000-24999 SKIRTING  L M
25000-25999 PAINTING WOOD /METAL LH SqM
26000-26999 PAINTING BASEMENT  LHD SqM
27000-27999 PAINTING WALLS LHD SqM
28000-28999 PAINTING CEILINGS LB SqM
29000-29999 PAINTING ROOF TOP LB SqM
30000-30999 ANY - -
31000-31999 ELECTRIFICATION POINTS Points
32000-32999 ELECTRIFICATION - -
33000-33999 PLUMBING POINTS Points
34000-34999 PLUMBING - -
35000-35999 STEEL REQUIREMENTS Kg Kg
36000-36999 FORM WORKS LB SqM
37000-37999 PILING L M
38000-38999 PILING TESTS Nos. Nos.
39000-39999 STEEL WORKS Nos. Kg.
40000-49999 PAINTING STEEL LB SqM
41000-41999 ROOFING LB SqM
42000-42999 RIDGE L M  
43000-43999 GRILLE FOR WINDOWS LH SqM
44000-44999 SKIRTING IN Sq.M. LH SqM
44000-44999 PLASTERING WALLS INT. LHD SqM
47000-47999 PAINTING WALLS EXT. LHD SqM
48000-48999 PLASTERING WALLS INT. LHD SqM
49000-49999  PAINTING WALLS INT.  LHD SqM
50000-50999 DOORS LH SqM
51000-51999 WINDOWS LH SqM
>60000 ANY - -
6. Concretes

This is used to store Concretes Info.

7. Openings

This is used to store Openings Info. like size of opening, frame, etc.
8. Floor Finishing

This is used to store Floor Finishing Info.

9. Frames

This is used to store Frames Info.

10. Shutters

This is used to store Shutters Info. The multiplication factor for painting is specified here.
11. Materials

This is used to store Materials Info like rate, weight, etc.

12. Labours

This is used to store Labour Info like wages, etc.

13. Rate Analysis

This is used to store material and labour coefficients for works.

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14. Work Materials

This is used to store material coefficients for works.

15. Work Labours

This is used to store labour coefficients for works.

Back

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Purchase Functions
1. Purchase Request
Purchase Request is prepared by the site engineer from the construction site.

2. Purchase Order
Based on requests, here we enter the materials to be purchased from suppliers.

3. Purchase Reception

Here, we enter the received quantity of material. Like other windows, we can add data by selecting the ‘Add’ button.

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Back

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Report Functions

This section covers in detail all functions available under the Estimator Reports menu.
· Estimates
· Works
· Work Materials
· Work Labours
· Rate Analysis, etc

Back

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Graph Functions
This menu is used for printing Graphs of Estimates, Actuals, Comparisons,etc.

Back

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Reprint Functions
This menu is used for reprinting Bills, Vouchers, Purchase Orders, Receipt Notes etc.
You can also print the summary statements witth in a period.

Back

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User Functions

· Open File
To open data file from another system or from a backup.
· Change Password
Change your password frequently to ensure security.
· Logout
Use this when you want to:
1. Leave the console temporarily.
2. End the current session and start a new one
3. Change user.
Back

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Admin Functions
· User Management
You can add or remove users using this function. You can also set permissions to limit the user from accessing Master and Admin menus,
thereby enhancing security.
· Export Project
To export a single project for transferring to another machine etc.
· Open File
To open data file from another system or from a backup.
· Compact Data
Compacting database frequently, we can maintain better performance of the database.
· Backup Data
Back database frequently in order to protect the data from accidents or mishaps.
· Options
User specified settings for report formats.
· Payments
Screen for entering payments for contractors and suppliers.
Back

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Help Functions

· About
Description and copyright statements on Estimator.
· User Guide
This online manual on Estimator.
· Estimator Tutorial
A multi-media tutorial which describes each screen with detailed instructions.
Back

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Frequently Asked Questions and Answers

         GENERAL

l System requirements for Estimator?

             Estimator works on windows 98/2000/XP/2003.

l How to install Estimator?

Insert the Estimator CD in the drive. The setup will run automatically. If it doesn’t start select CD drive and run setup manually. After installation shortcuts are created in 
‘Desktop’ and ‘Programs’ menu. Now run Estimator. Default user name is ‘ADMIN’ and password is ‘123’.

l Any additional components required?

Normally no other components required. But in windows 98 without data access components installed, you may install MDAC 2.8 and Jet 4.0 from the Estimator CD ‘\ 
Components’ folder. You may restart the system after installation.

l What are the main modules in Estimator?

Quantity Estimate
Rate Analysis
Material & Labour Estimate
Tendering
Work Order
Measurement Book
Cost Analysis
Billing
Purchase

l Where the files are stored?

All the projects are stored in the access database file ‘estimate.mdb’ in the installation path.

l How to take a backup?

Estimator automatically takes backups every time it runs in the folder ‘autoBackup’. But you can manually take a backup from the ‘Admin’ menu.

l How to export a project?

For working in another system you can export it into a separate access file from the ‘Admin’ menu. Then you can open it from another system by the ‘Change Database’
option from ‘Admin’ menu.

l How to preview and print a report?

Run the report. A printer selection dialogue will appear. Select the appropriate printer and click OK. Then the report is viewed on the screen. Click the printer icon on the 
top left corner to print. A dialogue appears to select whether all pages or selected pages to print. Make appropriate selection and click OK.

l How to export the reports?

Run the report. A printer selection dialogue will appear. Select the appropriate printer and click OK. Then the report is viewed on the screen. Click the export icon on the 
top left corner. A dialogue appears to select the export format and destination. Make appropriate selection and click OK.

l Is it possible to select different page sizes for printing?

Yes, you can select various paper sizes supported by the printer.

l How to print reports in Letterhead?

Select ‘Options’ from ‘Admin’ menu. Uncheck ‘Header’ and check ‘Letterhead’ and save.

l How to create Users and Passwords?

You can create/edit users using the menu ‘User Management’ in ‘Admin’. Here you can set permissions to various menus also. You can change the password from 
‘Change Password’ in ‘Users’.

WORKS & RATE ANALYSIS

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l What are the types of items of works available?

Works are classified into categories like Civil Works, Electrical, Plumbing, etc. Civil works further classified into Earth works, PCC, RCC, Steel Reinforcement, Brick 
work, Rubble Masonry, Plastering, Painting etc. Electrical works further classified into Generator System, Substation, Distribution Boards, Lighting, Earth Station, etc. 
Plumbing works further classified into Sanitary Items, Pipes, Drainage, etc.

l What standards are used for specification and rate analysis?

Estimator  follows  latest  CPWD  standards.  However  items  not  included  in  the  data  books  uses  other  standards  available.  These  data  can  be  fully  customizable 
individually.

l How to change rates and specifications permanently?

Select ‘Works’ from ‘Masters’. Here we can add or edit rates and specifications.

l How to edit Rate Analysis?

You can edit the coefficients by selecting the item and select ‘Edit’. You can edit the rates by opening ‘Materials / Labours’ screen.

ESTIMATION

l What are the inputs required for quantity calculations?

The input of data is classified into groups like centerline calculations, rooms, openings, R.C.C., steel requirements etc. Only one time data entry is required for any 
components to estimate the quantities of items using that component.

l How to enter Deductions?

Normally items entered in openings are deducted from Brick Work, Plastering and Painting of Walls. Concrete items like Lintels, Beams and Columns are also deducted 
from Brick Works. But if you want any other deductions manually you can edit the item in Project Works and enter dimensions directly. If Deduction property is not set 
for  a  particular  item,  you  can  select  the  item  from  ‘Works’ on  ‘Masters’ and  change  ‘Measurements’ to  ‘LBHD’,  ‘LBD’ or  ‘LHD’ respectively  where  ‘D’ stand  for 
Deductions.

l Is it possible to use drawings as inputs for Quantity Estimation?

Pre-processing a drawing by entering all the data required for estimation is difficult and time consuming. Moreover extracting data from drawings for a complicated 
project is confusing.

l Is it possible to enter the quantity of work directly, without entering its dimensions?

Yes. You can select the items for estimation and enter quantity directly without entering its dimensions.

l How to change rates and specifications for a project?

Click on an item and select ‘Edit’. ‘Work Details’ screen appears. Here we can change rates and ‘specifications’.

l How to edit Rate Analysis for a project?

Select a work and select ‘Rate Analysis’ from ‘Project Works’. Here we can edit the coefficients and set the material and labour rates for that project.

l How to copy a project?

Click the ‘Copy’ button on ‘Project Buildings’. A screen named ‘Copy Projects’ appears. Select the project and give the new ‘Project ID’ in the ‘New Project ID’ and click 

‘Copy’ button. All the data up to tendering will be copied to the new project. Now you can rename the ‘Project Name’.

l How to copy all the works from a floor to the following floors in typical structure?

Select the floor in ‘Project Works’ and click the ‘Copy’ button. A dialogue appears to confirm the action. Give yes to copy.

l How to copy a selected work(s) to a particular floor?

Select the item and select ‘Copy To’. Then select the floor and click ‘Copy’.

l How to adjust the rates to a particular percentage?

Select a work and select ‘Adjust Rates’. Select ‘Selected Item’ or ‘All Items’. Then select the percentage and click ‘Adjust’.

PRINTING

l How to set the report title?

The ‘Project Name’ in the ‘Project Buildings’ is the report title. ‘Page Title’ can also be specified.

l How to set ‘Company Name’ in report header?

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Select ‘Options’ from ‘Admin’ menu. Check ‘Header’ and save.

l How to print estimates without lines?

Select ‘Options’ from ‘Admin’ menu. Check ‘No Lines’ and check ‘No Outer Box’ and save.

l How to print Client Details in Report Header?

Select ‘Options’ from ‘Admin’ menu. Check ‘Client Info’ and save.

l How to take a portion of an estimate as a document?

You can ‘double click’ on any ‘group heading’ of a report. Then the selected group with its subgroups will open in a separate tab in the preview. Now you can print the 

selected tab.

         TENDER & CONTRACTS

l What are the main functions available in Tendering?

Here you can split the estimate into various Tenders and issue the BOQ to the qualified Contractors. Then the rates quoted by the Contractors can be received and 
compared. Finally you can select a Contractor and issue the Work Order.

l Is it possible to maintain a database of Contractors?

Yes, you can maintain a list of Contractors and their item rates and labour rates. You can also produce item wise comparison reports for analysis.

         BILLS & PURCHASE

l How to reprint ‘Bills’ and ‘Purchase Documents’ once created?

You can reprint them from the ‘Reprints’ menu. You can also take summaries from here.

l Is it possible to maintain a database of Suppliers?

Yes, you can maintain a list of Suppliers and their price lists. You can also produce material wise comparison reports for analysis.

         SERVICE & WARRANTY

l How after sale support provide?

Technical support is offered free through phone and email. All upgraded releases come to you at a discounted rate.

Back

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