MEMORANDUM OF ASSOCIATION & RULES & REGULATIONS OF DTEA R.K.

PURAM SCHOOL ALUMNI SOCIETY (A SOCIETY UNDER THE SOCIETIES REGISTRATION ACT, 1860) 2011

MEMORANDUM OF ASSOCIATION OF DTEA R.K. PURAM SCHOOL ALUMNI SOCIETY 1. NAME OF THE SOCIETY: The name of the society shall be

DTEA R.K. PURAM School Alumni Society. 2. REGISTERED OFFICE: The registered office of the society shall remain within the Union Territory of Delhi and at present at R1, Park View Apartments, Hauz Khas Enclave, New Delhi 110 016. 3. AREA OF OPERATION: The Societys Area of Operation will be limited to the National Capital Region of Delhi to further the objectives of the society and on compliance of all applicable laws. 4. 4.1 AIMS & OBJECTIVES: To bring together all the alumni of the DTEA R.K.Puram School and be a source for information on DTEA R.K.Puram School alumni in India and anywhere in the world 4.2 To initiate programs and organize events important to alumni, their alma mater, and in the national interest. 4.3 To facilitate professional networking for mutual benefit in academic, professional, and/or business areas; 4.4 To provide a forum for the alumni to contribute to the efforts of the DTEA R.K.Puram School to promote education for all and for achieving excellence in academics among its students;

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4.5

To offer expertise, effort and/ or financial resources to programmes and activities for promoting education in particular and assist other not-for-profit organizations which are dedicated to the development and wellbeing of society.

4.6

To enable children from economically and socially backward classes of the society to achieve their right to quality education.

5. 5.1

ACTIVITIES OF THE SOCIETY: To promote and foster mutually beneficial interaction between the alumni, among teachers with the alumni and the present students of DTEA R.K.Puram School and between alumni themselves.

5.2

To raise funds, share knowledge and expertise of its members in areas pertaining to academics, infrastructure and other aspects of DTEA R.K.Puram School in coordination with the management of the schools as well as in any other areas that the alumni consider appropriate;

5.3

To render assistance to students of DTEA R.K.Puram School through grants, scholarships and prizes and to provide assistance in academics, placement or any other area as appropriate;

5.4

To institute awards and prizes for DTEA R.K.Puram School students to encourage students to achieve academic and all-round excellence;

5.5

To institute an award to recognize contributions made by a DTEA R.K.Puram School alumni in various facets of national development;

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5.6

To provide a platform for social interactions and special interest groups;

5.7

To encourage and facilitate the alumni taking up activities that are geared to improve society at large and contribute to national development;

5.8 5.9

To help alumni families and needy Alumni; To mobilize funds required to manage the affairs and activities of the society and to invest the surplus funds of the Society judiciously by way of passing resolutions in the Management Board;

5.10

To establish Chapters of the alumni in various parts of India and anywhere in the world as required and appropriate from time to time;

5.11

To create and maintain a web portal to serve as an information source for the alumni, discuss the activities of the society, and provide an interface for interactive exchanges of views between the alumni;

5.12

To enter into agreements/ MOUs with organisations and individuals to further the aims and objectives of the society;

5.13

To conduct seminars and conferences and bring out publications and reports in line with the aims and objectives of society;

5.14

To establish, settle, promote, form, undertake or to execute any public charitable or welfare activity as agreed by the society;

5.15

To establish or support libraries and reading rooms for children;

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5.16

To undertake any other programs/activities considered necessary in pursuance of the aims and objectives of the society.

6.

All the incomes, earnings, moveable and immovable properties of the Society shall be solely utilized and applied towards the promotion of its aim and objects as set forth in the Memorandum of Association and no profit thereof shall be paid or transferred directly or indirectly by way of dividends, bonus, profits or in any manner whatsoever to the present and past Member(s) of the Society or to any person claiming through any one or more of the present or past Member(s). No Member of the Society shall have any personal claim on any moveable or immovable property of the Society or make any profit, whatsoever by virtue of his membership in the Society.

7. 7.1

MANAGEMENT BOARD: The Management Board shall be entrusted with the management and guidance of the Society and shall not at any point of time exceed Fifteen (15) Members.

7.2

The Management Board shall be appointed by the General Body of Members.

7.3

The names, addresses, occupations and designations of the members of the society to whom the management of the society is entrusted as required under Section 2 of the Societies Registration Act, 1860 are as follows:

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S.NO. NAME & ADDRESS 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 8.

OCCUPATION

DESIGNATION
Chairman Secretary General Treasurer Secretary Infrastructure Secretary Academics Secretary Fund Raising Secretary Membership Secretary Public Relations Secretary Cultural Secretary Sports Secretary Vocational Secretary IT Secretary Audit

DESIROUS PERSONS: We, the undersigned are desirous of forming a society namely DTEA R.K. PURAM School Alumni Society under the Societies Registration Act, 1860, in pursuance of the Memorandum of Association of the society.

S.NO. NAME & ADDRESS

OCCUPATION SIGNATURE

CHAIRMAN

SECRETARY

TREASURER

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RULES & REGULATIONS OF DTEA R.K. PURAM SCHOOL ALUMNI SOCIETY

1.

NAME OF THE SOCIETY:

The name of the society shall be

DTEA R.K. PURAM School Alumni Society. 2. REGISTERED OFFICE: The registered office of the society shall remain within the Union Territory of Delhi and at present at R1, Park View Apartments, Hauz Khas Enclave, New Delhi 110 016. 3. AREA OF OPERATION: The Societys Area of Operation will be limited to the National Capital Region of Delhi to further the objectives of the society and on compliance of all applicable laws. 4. 4.1 MEMBERSHIP: Members of society shall be the alumni of DTEA R.K.Puram School, having been admitted to the society according to the rules and regulations hereunder, shall have paid a subscription and signed the roll/list of Members maintained by the society, and shall not have resigned in accordance with these rules and regulations. No person whose subscription is pending at the time of any proceedings of the society shall be a member of the society. The membership is subject to the approval of the Management Board and ratification by the General Body. 4.2 An applicant for membership shall:-

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a)

Submit a Letter of Intent and Membership Form as contained in Annexure-I to join the society and agree to abide by the Memorandum of Association, Rules and Regulations and policies of the society;

b)

All applicants should have studied at the DTEA R.K.Puram School in Delhi at any stage in their school education and are in a position to provide certification/ proof of such schooling;

5. 5.1

SUBSCRIPTION/ FEES: Member of the society/ applicants for membership to the society shall agree to contribute to financial and/or physical resources of society as may be deemed necessary and admissible by the Management Board of society and as amended from time to time.

5.2

TYPES OF SUBSCRIPTION / FEES: a) b) Lifetime Membership Fee: The life membership fee of the association shall be Rs. 50,000/- (Rupees Fifty Thousand only); Annual Membership Fee: Rs. 5000/- (Rupees Five Thousand only).

6.

REFUSAL: The Management Board of the society may refuse any person membership of the society, provided reasons for refusal shall be communicated to the person concerned.

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7. 7.1

DISQUALIFICATION AND EXPULSION: A Member may be disqualified or expelled from the membership of the society for the following reasons: a) b) c) d) e) On the resignation of the Member from the membership of society; On the Member being declared insolvent; If such membership is a hindrance to the achievements of the aims and objectives of the society; If the Member fails to attend three consecutive meetings of the General Body; On non-payment of Dues/Subscription within specified time or such extended time as may be provided to the defaulting Member; f) Or for any other reason(s) decided by the Management Board in the interest of the society.

7.2

The reason of disqualification or expulsion shall be communicated to every such Member. Every such Member shall have a right to appeal before the Management Board and the decision of the Management Board shall be final.

8. 8.1

MANAGEMENT BOARD AND ITS COMPOSITION: The Management Board shall not at any point of time exceed Fifteen (15) Members.

8.2

The governance of society and the operation of the Memorandum of Association will be guided by the Management Board.

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8.3

The Management Board will be headed by a Chairman and assisted by Secretary General, Treasurer and Various other Secretaries assigned specific tasks and designation who will be elected by the members of the General Board.

8.4 8.5

The Management Board shall have a tenure of Three (3) years. The Management Board will be aided and assisted by the Executive Committees of functional Secretaries the society in the conduct of business of the Management Board and the Management Board will delegate its power for the day-to-day management to such Executive Committees of functional Secretaries to the extent it deems appropriate. Each Secretary can form his/her own Committee/Team for execution of various tasks and projects with the prior approval of the Management Board.

8.6

A Member of the Management Board shall cease to be such Member on the occurrence of any of the following events:a) If the Member of the Management Board dies, resigns, becomes insolvent, becomes of unsound mind or is convicted of a criminal offence involving moral turpitude. b) If the Member of the Management Board does not attend three consecutive meetings of the Management Board without proper leave of the Chairman. c) d) On the liquidation of the organisation for whatsoever reason which the Member represents; On the resignation of the Member from the membership of society.

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8.7

Any vacancy in the membership of the Management Board shall be filled up by appointment or nomination by the Management Board in its meetings.

8.8

The Management Board shall function notwithstanding that any person who is entitled to be a Member by reason of his office is not a Member of the Management Board for the time being and notwithstanding any other vacancy in the Management Board. No act or proceeding of the Management Board shall be invalidated merely because of the occurrence of any of the above events or due to any defects in the appointment of any of the Members of the Management Board.

8.9

All Members of the Management Board shall hold the position in an honorary capacity and shall receive no remuneration for holding such an office of the Management Board.

9.

THE

FUNCTIONS,

POWERS

AND

DUTIES

OF

THE

MANAGEMENT BOARD: 9.1 The functions and powers of the Management Board will be derived from the Memorandum of Association and these Rules and Regulations as also decisions taken by the General Body of Members from time to time. 9.2 The Management Board would administer, direct and control and be responsible for formulating policy and guidelines for the effective functioning of society.

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9.3

The Management Board would make decisions pertaining to effective utilization of funds and assets of society.

9.4

The Management Board would approve the business plan for society and its revision from time to time and suggest options for funding and financial sustainability.

9.5

The Management Board will monitor the activities of society and constitute Empowered Committees for specific purposes as required from time to time and the Board will consider and act upon the recommendations of such Committees.

9.6

The Management Board shall have the power to enter into arrangements with the governments/ institutions/ private organizations or individuals for securing and accepting endowments, donations or gifts to the society on mutually agreed terms and conditions provided that the conditions of such donations or gifts, if any, shall not be inconsistent or in conflict with the aims and objects of society or with the provisions of these rules.

9.7

The Management Board shall be responsible for the utilization and allocation of the resources, in the form of funds, earnings, moveable and immoveable properties of society.

9.8

The Management Board shall be vested with the powers to raise funds, purchase property (moveable and immoveable), and to deal with the same in the best interests of the society. It shall also be vested with the power to invest the funds in the manner it likes and it shall be competent to borrow or mortgage or hypothecate the property(s) on behalf of the society as decided by the Management Board.

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10. 10.1

MEETINGS,

NOTICE,

QUORUM,

BUSINESS

OF

THE

MEETINGS OF THE MANAGEMENT BOARD: The Management Board shall meet as often as considered necessary but not less than two (2) times in a year and such meetings shall be presided over by the Chairman or in his absence, by the Secretary General. 10.2. A Notice convening the meeting of the Management Board must be issued at least seven days in advance of the meeting, excepting in special circumstances when the Chairman may convene a meeting by giving three days notice. 10.3. In any meeting of the Management Board, the presence of one third of the total Members of the Management Board is required for the quorum. No quorum shall be required in an adjourned meeting. Emergency meeting of the Management Board may also be summoned on the written request of at least one third of the total Members of the Management Board. 10.4. The Management Board shall transact the following business in its meetings:(a) (b) (c) To take necessary steps for the implementation of all the programmes and policies drawn by the General Body. To pass the necessary expenditure to meet the day-to-day requirement of the society. To take all such other steps, which may appear necessary and beneficial for the smooth and better management of the society.

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10.5

Each Member of the Management Board including the Chairman shall have one vote. All matters at the Management Board meeting shall be decided by the majority view. If there is an equality of votes on any question to be decided by the Management Board, the Chairman shall in addition have a casting vote.

10.6

Any business that may be necessary for the Management Board to perform except matters relating to annual report and accounts of the society, may be carried out by circulation amongst all its Members and any Resolution so circulated and approved by a majority of the Members signing shall be as effectual and binding as if such Resolution had been passed at a meeting of the Management Board provided that at least five (5) Members of the Management Board have recorded their views on the Resolution.

11.

GENERAL BODY OF MEMBERS, NOTICE, QUORUM AND BUSINESS OF THE GENERAL BODY MEETINGS:

11.1

There shall be a General Body of the society consisting of all the eligible members.

11.2

The meeting of the General Body of Members shall be held once every year and presided over by the Chairman of the Management Board or in his absence, by the Secretary General. A Notice of fifteen (15) days shall be given to convene a meeting of the General Body of the society.

11.3

In any meeting of the General Body, the presence of one third of the total Members is required for the quorum either physically or through any communication mode. No quorum shall be required in the case of an adjourned meeting. An extraordinary meeting of the General Body

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may also be summoned on the written request of one third of the total Members of the society at any other time. 11.4 The following business shall be transacted in the General Body Meetings:a) b) c) To examine and prepare annual programmes and policies. To pass annual budget of the society. To elect the Management Board every Three (3) years. The first Management Board shall have a term up to the end of Three (3) years from the date of incorporation of the Society. The new Management Board will take charge after the elections. d) To discuss and settle all such matters and issues which are directly or indirectly related to the affairs of the society. 12. COMPOSITION, DUTIES, RESPONSIBILITIES AND

MEETINGS OF THE MANAGEMENT BOARD OF THE SOCIETY: To aid and assist the Society in various matters concerning the Society, the composition, duties and responsibilities and meetings of the Management Board appointed by the General Body will be the following: 12.1. Chairman: a) b) c) There shall be a Chairman of the Management Board; The Chairman shall preside over all the meetings of the General Body and the Management Board; The Chairman shall provide guidance and direction to the society in all matters concerning the functioning and attainment of the aims and objectives of the society;

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d) e)

In case of equal votes in any meeting, the Chairman shall cast his decisive/casting vote; The Chairman shall supervise work of the other Executive Committee members.

12.2.

Secretary General: a) b) There shall be a Secretary General of the Management Board; The Secretary General shall preside over all meetings of the General Body as well as Management Board, in the absence of the Chairman; c) The Secretary General shall take all the necessary decisions pertaining to the functioning of the society, in the absence of the Chairman. Apart from the above, the day-to-day activities of the society, including the coordination among the Members of the society, the Management Board, the Empowered Committees, and any other stakeholder involved in the affairs of the society, will be vested on the Secretary General of the society under the supervision and guidance of the Management Board. It shall be the responsibility of the Secretary General a) b) c) d) To call meetings of the General Body of Members / Management Board with the consent of the Chairman; To keep minutes of all the meetings of the General Body of Members/ Management Board; To keep and preserve the records of the society; To carry on correspondence on behalf of the society / Management Board;

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e)

To be overall in-charge of the administration and execution of all the programmes of the society, including financial affairs on behalf of the Management Board including undertaking recruitment, making purchases and do all such things as may be necessary in the furtherance of the objects of the society or as decided by the Management Board from time to time;

f) g)

To collect subscription, gifts, donations, etc. on behalf of the society; To keep accounts of financial transactions of the society and of all sums of money received and spent by the society and maintain records of receipts and expenses relating to such matters, and of assets, creditors and liabilities, including keeping separate the accounts accounts of all foreign by the donations/ Chartered grants/contributions, if any;

h)

To

get

audited

Accountant/Auditor appointed by the Management Board at the close of the accounting year, every year; i) j) To submit to the Management Board the annual accounts and budgets of the society; To undertake any other functions and responsibilities of the Management Board as may be specifically delegated by the Management Board. 12.3 Treasurer: It shall be the responsibility of the Treasurer a) b) To collect subscription, gifts, grants-in-aid on behalf of the society; To keep accounts of financial transactions of the society and of all sums of money received and spent by the society and maintain records of receipts and expenses relating to such

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matters, and of assets, creditors and liabilities. Provided that, the accounts shall be kept separately of all foreign donations/ grants/contributions, if any; c) To get the accounts audited by the Chartered Accountant/Auditor appointed by the Management Board at the close of the accounting year, every year with the assistance of Secretary Audit; d) To submit to the Management Board the annual accounts and budgets of the society. 12.4 Functional Secretaries : It shall be the responsibility of the Functional Secretaries to perform their functions as per the specific portfolio assigned to them. They will be responsible for day to day activities related to their specific function. Each Secretary can form his/her own Executive Committee/Team for execution of various tasks and projects with the prior approval of the Management Board. The Functional Secretaries will have the following portfolios:Functional Secretaries
Secretary Infrastructure Secretary Academics Secretary Fund Raising Secretary Membership Secretary Public Relations Secretary Cultural Secretary Sports Secretary Vocational Secretary IT Secretary Audit

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12.5

Meetings of the Executive Committee of Each Functional Secretary: The Executive Committees formed by each Functional Secretary shall hold meetings as and when needed but not less than once in a quarter. The concerned Secretary in charge of the Committee shall preside over and conduct all the meeting of the Executive Committee. The Secretary concerned will set the agenda in consultation with other Executive Committee members and bring it to the notice of all Executive Committee members at least one week ahead of the meeting. Quorum for the Monthly Executive Committee meeting shall be 2. The Management Board has the power to ask any Executive Committee member, who is unable to attend meetings regularly and/or contribute to the functioning of the Executive Committee, to resign as an extreme action, subject to two prior warnings and endorsed by a majority vote among all Management Board members.

12.6

Powers and Duties of the Management Board: The following shall be the powers and duties of the Management Board: a) b) c) d) To raise funds for the management of the society on such terms and conditions as may be determined from time to time; To actively work towards increasing the membership in and participation in the society; To provide funds from the society to State Chapters to assist with activities that serve the alumni in these regions; To ensure proper maintenance of all accounts and also to ensure that all accounts are kept up to date and the annual accounts are duly audited and presented to the General Body at the Annual General Meeting;

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e)

To lay down the policies and generally to direct and conduct the affairs of the society prudently in the best interests of the society;

f) g) h)

To manage the services to members of the society to organise special occasions/ functions/ conference/ seminars; To form such Empowered Committees as may be necessary and fix their duties and responsibilities; To incur expenditure necessary for running the affairs of the society within the budget approved by the General Body, except for any exceptional circumstances;

i)

To recruit or take any disciplinary action against or dismiss the staff of the society and to prescribe conditions of employment for all employees;

j) k)

To arrange for an internal audit and final audit of accounts of the society and to take all actions connected therewith; To convene Annual General Meeting of the General Body and lay before the General Body the annual administrative report, the audited statement of accounts and the audited report;

l) m) n)

To institute defend or to compromise legal proceedings/ disputes in the interest of the society; To frame subsidiary rules for the conduct of the business of the society; To take all action to comply with all laws and directions of regulatory and judicial authorities.

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13. 13.1

AMENDMENTS TO THE CONSTITUTION/ RULES AND BYE LAWS: Any amendments to the constitution/ rules and bye laws of the society may be made by the General Body called for this purpose and approved by 3/4th majority of the members present and voting in the said General Body meeting.

13.2

As per the procedure set out in Section 12 of the Societies Registration Act 1860, the proposed amendments to the constitution/rules/bye-laws shall be circulated to all the members of the society at least 10 days before the date of such General Body meeting and a copy of such amendments shall be submitted to the Registrar of Societies within 15 days of the General Body meeting for incorporation in their copy and confirmation.

14.

ASSETS AND FUNDS:

All the funds shall be kept in a

nationalized bank and will be jointly operated by any two members of the Management Board as decided in their meeting. 15. ACCOUNTS OF THE SOCIETY: Financial year of the society shall be from 1st April to 31st March of the succeeding year. aforesaid financial year basis and duly audited Proper by the accounts and financial records of the society shall be maintained on the Auditors/Chartered Accountants appointed by the Management Board for this purpose. The Treasurer shall coordinate with respect to audit of the accounts and financial records of the society. 16. ANNUAL LIST: Every year a list of Management Board, Executive Committee and Members of the society shall be filed with the

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Registrar of Societies, Delhi as required under Section 4 of the Societies Registration Act, 1860. 17. LEGAL PROCEEDINGS: The society may sue or be sued in the name of the Chairman/ Secretary as per the provisions laid down under Section 6 of the of the Societies Registration Act, 1860, or as per the terms of agreement agreed upon by the parties entering into a contract with the society. 18. DISSOLUTION AND ADJUSTMENT OF AFFAIRS: This society may be dissolved in accordance with procedure laid down under Section 13 and 14 of the Societies Registration Act, 1860. 19. APPLICATION OF THE ACT: All the provisions of the Societies Registration Act, 1860 shall apply to this Society. 20. ESSENTIAL CERTIFICATE: Certified that this is the true copy of the Rules and Regulations of the Society.

CHAIRMAN

SECRETARY

TREASURER

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Annexure-I LETTER OF INTENT I, _______________________________ resident of ____________, hereby agree to the Memorandum of Association & Rules and Regulations of the DTEA R.K. PURAM School Alumni Society, which will enrol me as a Member of the Society. 2. I, do hereby undertake that I have, correctly understood all the

provisions contained in the Memorandum of Association and Rules & Regulations of the DTEA R.K. PURAM School Alumni Society and agree to abide by the same. The terms and conditions as laid down in the Memorandum of Association and Rules & Regulations of the DTEA R.K. PURAM School Alumni Society for its Members will therefore, be binding on me. Failure on my part to adhere to the prescribed terms and conditions at any point of time may lead to forfeiture of my membership from the DTEA R.K. PURAM School Alumni Society. 3. I, do solemnly affirm that the documents and credentials, as required

by the Memorandum of Association and Rules & Regulations of the DTEA R.K. PURAM School Alumni Society, have been correctly furnished and all statements/facts contained therein are true to the best of my knowledge and understanding. Applicant__________________ Witness: 1._____________________ 2._____________________

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