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    Formal Replies Acceptance

    Uploaded by

    Saara
    This document provides guidelines and examples for writing formal acceptance and refusal letters in response to invitations. Some key points: 1) Acceptance letters should thank the hosts, confirm the date and time, and express pleasure at attending. Refusal letters should thank the hosts but regret inability to attend due to a prior commitment or unavoidable reason. 2) Letters should include the sender's address, date, and salutation. Acceptance letters confirm details while refusal letters provide a polite reason for declining. 3) Examples show acceptance of invitations to social events and engagements, as well as refusal due to prior commitments, with polite expressions of thanks and regret formatted appropriately.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd

    Formal Replies Acceptance

    Uploaded by

    Saara
    5K views3 pages
    This document provides guidelines and examples for writing formal acceptance and refusal letters in response to invitations. Some key points: 1) Acceptance letters should thank the hosts, confirm the date and time, and express pleasure at attending. Refusal letters should thank the hosts but regret inability to attend due to a prior commitment or unavoidable reason. 2) Letters should include the sender's address, date, and salutation. Acceptance letters confirm details while refusal letters provide a polite reason for declining. 3) Examples show acceptance of invitations to social events and engagements, as well as refusal due to prior commitments, with polite expressions of thanks and regret formatted appropriately.

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    FORMAL REPLIES ACCEPTANCE

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    This document provides guidelines and examples for writing formal acceptance and refusal letters in response to invitations. Some key points: 1) Acceptance letters should thank the hosts, confirm the date and time, and express pleasure at attending. Refusal letters should thank the hosts but regret inability to attend due to a prior commitment or unavoidable reason. 2) Letters should include the sender's address, date, and salutation. Acceptance letters confirm details while refusal letters provide a polite reason for declining. 3) Examples show acceptance of invitations to social events and engagements, as well as refusal due to prior commitments, with polite expressions of thanks and regret formatted appropriately.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    5K views3 pages

    Formal Replies Acceptance

    Uploaded by

    Saara
    This document provides guidelines and examples for writing formal acceptance and refusal letters in response to invitations. Some key points: 1) Acceptance letters should thank the hosts, confirm the date and time, and express pleasure at attending. Refusal letters should thank the hosts but regret inability to attend due to a prior commitment or unavoidable reason. 2) Letters should include the sender's address, date, and salutation. Acceptance letters confirm details while refusal letters provide a polite reason for declining. 3) Examples show acceptance of invitations to social events and engagements, as well as refusal due to prior commitments, with polite expressions of thanks and regret formatted appropriately.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 3

    FORMAL REPLIES ACCEPTANCE / REFUSAL

    Points to Remember
    Acknowledge the invitation
    • Be brief and specific
    • Express thanks in third person
    • Not to be signed at the end
    • When accepting, confirm date and time
    • If declining, give reason, convey your best wishes
    • Give date and address at top left hand side
    • Use simple language
    • Word limit 50

    Formal Acceptance

    Example : You are Mr. Ajay Gupta of 7 Park Avenue, Delhi. Draft a reply accepting an invitation to attend a house
    warming party hosted by your colleague.

    7, Park Avenue
    Delhi

    9 July,2022
    Subject: Accepting the invitation
    Mrs. and Mr. Ajay Gupta thank Mrs. and Mr. Satish Sharma for their kind invitation on the
    house warming party on 17 July,2022 at 11 a.m., which they are delighted to accept. It's their
    great pleasure to attend the ceremony

    Yours Truly

    FORMAL ACCEPTANCE
    (To Preside / Inaugurate / Judge Events etc.)

    Example : You are Dr. Shailesh Gupta, an eminent educationist. You have been invited to
    preside over on Inter Zonal Declamation competition by Neha the President of English
    Literary club of Government Model Sr. Sec. School, Sector- 19, Chandigarh. Write a letter
    of acceptance of the invitation.

    73, Sector-11-

    A Chandigarh
    18 July 2022

    Dear Neha

    Subject: Confirmation to join the event.

    Many thanks for inviting me to preside over the Inter Zonal Declamation
    Competition to be held on 27 July 2022 at 9.30 p.m. I shall be highly delighted
    to attend the function and enjoy listening to the views of students. It will be
    kind of you, if you could provide me the official transport.

    Yours truly
    Shailesh Gupta
    FORMAL REFUSAL
    (To Preside / Inaugurate / Judge Events, etc.)
    Example : You are Dr. Shailesh Gupta, an eminent educationist. You have been invited to
    preside over an Inter Zonal Declamation Competition by Neha, the President of English
    Literary Club of Government Model Sr. Sec. School Sector- 19, Chandigarh. Write a letter
    for refusal of the invitation.

    73, Sector-11-A
    Chandigarh
    16 July 2022
    Dear Neha
    Subject: Inability to join the event
    Many thanks for inviting me to preside over the Inter Zonal Declamation
    Competition to be held on 28 July 2022 at 9.30 p.m. but I am sorry to say that I
    shall not be able to attend the same due to a prior appointment with my doctor.

    With warm regards

    Yours sincerely
    Formal Refusal
    Example : You are Mr.Ajay Gupta of 7 Park Avenue, Delhi. Draft a reply of refusal
    expressing inability to attend a house warming party hosted by your colleague.

    7, Park Avenue
    Delhi
    19 July 2022
    Subject:
    Mrs. and Mr. Ajay Gupta thank Mrs. and Mr. Satish Sharma for their kind
    invitation on the house warming party on 25 July, 2022 at 11 a.m., but regret their
    inability to accept the same due to urgent and unavoidable assignment abroad.

    Questions for Practice


    a) You are AV Raman of Mysore. Prepare a formal reply expressing inability to attend the
    marriage of a colleague owing to a prior engagement.

    b) You are Vidya Sagar for 21 Rajya Park, Jaipur. Draft a formal reply of acceptance to an
    engagement function.
    c) You are a renowned environmentalist Vinod Kumar of 10, Nehru Park, Delhi. You have
    been invited to inaugurate the Van Mahotsav function. Due to prior engagement

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