Ref. No.

HYD/16949/20-21/4259/1 Date 28/12/2020

This Quotation supersede our earlier Quotation HYD/16949/19-20/0690/3

Proposal
For
Certification
According to IATF 16949:2016

Client

AGARWAL RUBBER LIMITED

Plot No. C8 – C11, Industrial
Estate, Patancheru,Ranga Reddy
Dist. Telangana State,
Pin Code: 502320

TUV INDIA PRIVATE LIMITED

No:304 & 304 A, 3rd Floor,Ashok

Bhoopal Chambers, S.P. Road,
Hyderabad - 500 016
Tel: 040-42021220-25
Email: [email protected]

H.O. & Regd. Office

TUV INDIA PRIVATE LIMITED

801,Raheja Plaza –1 , L.B.S Marg,

Ghatkopar (West), Mumbai - 400 086
Tel : 022-6647 7000 Fax: 022-6647 7009
e-mail : [email protected]
web : www.tuv-nord.com/in

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 Ref. No. HYD/16949/20-21/4259/1 Date 28/12/2020

1. Client Information

1.1 Audit Location/s Plot No. C8 – C11, Industrial Estate,

Patancheru,Ranga Reddy Dist. Telangana State,
PinCode: 502320

1.2 Proposed Scope of Certification Design and Manufacture of Automobile Inner

Tubes and Tyres

1.3 Accreditation IATF

1.4 EAC Code/Food Chain Technology 14

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2. TUV India Scope of Work

2.1 Stage I Audit

⦁ Audit of Management System documentation.

⦁ Evaluation of the location and the location-specific conditions.
⦁ Review Client’s status and understanding of the standard, particularly with regard to identification of key
performance objectives and operation of the management system;
⦁ To collect necessary information with regard to the scope of the management system, processes and
location(s) of the client, and related statutory and regulatory aspects and compliance (e.g. quality,
environmental and legal aspects of the client’s activities, associated risks etc.),
⦁ Evaluation of internal audits and management reviews and the level of implementation of the management
system
⦁ To provide a focus on planning stage II audit.

2.2 Stage II Audit

⦁ To evaluate the implementation, including the effectiveness, of the client’s management system.
⦁ Assess Information and evidence about conformity to all requirements of the applicable management
system standard or other normative document.
⦁ Assess Performance monitoring, measuring, reporting and reviewing against key performance objectives
and targets.
⦁ Assessment of the client’s management system and performance as regards to legal compliance
⦁ Assess Operational control of the client’s processes;
⦁ Assess Internal Auditing and Management review.
⦁ Assess Management responsibility for the client’s policies.

2.3 Surveillance Audit

⦁ The certificate is valid for 3 years. During the period of validity of the Certificate, on-site surveillance audits
are carried out to assess the certified client’s management system’s fulfillment of specified requirements with
respect to the standard to which the certification is granted.

⦁ Surveillance Audits shall be conducted at least once a year. The dates of the first/second Surveillance
audit shall not be more than 12 /24 Months from the last day of the day of the Stage II Audit.

2.4 Follow-up Audit

• In the event of the company not fulfilling the requirements during the Stage II audit/ Surveillance audits a
follow-up audit will be carried out. Charges for the same will be extra based on number of days required for
follow-up audit depending on the non-conformances found.

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2.5 Re-Certification Audit

• After the 3 years period, the company has to go in for fresh certification within 36 months from the last
day of the Stage II audit, for which company will enter into new contract.

• Re-Certification Audit shall be conducted to evaluate the continued fulfillment of all the requirements
of the relevant management system standards or other normative document. The purpose of the re
-certification audit is to conform the continued conformity and effectiveness of the management system
as a whole, and its continued relevance and applicability for the scope of Certification.

2.6 Special Audit

a. Extension / Reduction to Scope, Change in Name/Address

Special audit shall be conducted for extension/reduction to the scope of the certification already
granted. This may be conducted in conjunction with a Surveillance audit.
Special audit may be conducted in case of change in name and or/change in address of the certified
organization.

b. Short - Notice Audit

Special Audit may be conducted at short notice / without notice, to investigate complaints, or in
response to changes or as follow up on suspended certificate.

2.7 UNANNOUNCED AUDITS

Unannounced audits are audits occurring without prior notice. These audits are in addition to scheduled
surveillance audits and is applicable as per scheme specific requirements for FAMI-QS, FSSC

FSSC

At least one unannounced surveillance audit shall be undertaken after the initial certification audit and
within each three-year period thereafter. The client can voluntary chose to replace surveillance audits
and/or re-certification audits by unannounced annual surveillance audits.

The initial certification audit (stage 1 and stage 2) shall be performed announced.
The site will not be informed in advance about the date of the unannounced audit. It takes place during
normal operational working hours including night shifts when required.
Blackout dates may be agreed.

If the client refuses to participate in the unannounced audit, the certificate shall be suspended
immediately. The certificate will be withdrawn if the unannounced audit is not conducted within a six
-month timeframe from the date of refusal.

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BRC

Certification of BRCGS Food Safety, BRCGS Packaging Materials and BRCGS Storage & Distribution
one unannounced audit every 3 years is mandatory. TÜV NORD CERT will inform the client at least 3
month of the last audit date if the next audit will be unannounced.

FAMI-QS

The unannounced audits are applicable to both producers and traders. Participation in the unannounced
audit program is mandatory.
Frequency: once per certification cycle over and above the annual surveillance / recertification audits.

Notification to the FAMI-QS Certified Customer:

No notice in advance. Customers shall inform the Certification Body regarding any scheduled
maintenance closure of the company

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3. Audit Fees for Certification

3.1 Stage I Audit : INR 15000

Stage II Audit : INR 172500

3.2.a Fee for Registration & Issue of Accredited Certificate : INR

3.2.b Fee for Registration and issue of ammended Accredited Certificate : INR

3.3. Fee for Surveillance audit (Annual) No of SA : 2 INR 180000

3.4 Scheme Owner Fees (AS 9100, BRC, FAMI-QS, FSSC 22000) INR
(To be charged Every Year)

3.5 Total Certification Charges for 3 year period : INR 367500

4. Optional :

4.1 Fee for Pre-Audit (Optional) INR

INR
4.2 Fee for additional accredited certificate

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5. Commercial Terms & Conditions :

5.1 Advance payment of INR + Goods & Service Tax (GST) at the rate to be paid to
TUV India Pvt. Ltd, by Cheque/DD along with order confirmation.

⦁ Advance payment is non refundable.

⦁ Payment for each activity (Stage1/Stage 2/ Surveillance Audit/ Follow-up/ Extension/ Re-Certification) to
be done within 7 days from the date of invoice issued on completion of each activity via cheque/DD/NEFT.

⦁ In case of any revision in invoice which may lead to change in amount, the same may be through credit
note / supplementary invoice.

⦁ The quoted Price is exclusive of all present and future applicable taxes. The present Goods and Service
Tax (GST) rate which is applicable on our service is 18% which will be charged extra.

5.2 This offer is based on the information provided by you in our questionnaire sent to you and is subject to
change if the deviations are found at the times of audit or any other time.

5.3 The company has to provide at no cost to TUVI full boarding and lodging, wherever applicable. Decent self
contained Hotel / Guest House accommodation shall be provided by you on single occupancy basic, per
Auditor.

5.4 Other conveyance and incidental expenses, like local conveyance, toll etc if any, shall
be charged in our invoice.

5.5 In the event the company wishes a personal handing over the Certificate, the mandays spent in the travel
and handing over will be charged for at prevailing manday rates. Travel, boarding and lodging for handing
over the certificate will have to be arranged by the company, free of costs to TUV India.

5.6 Audits will be performed by Indian Auditors. Auditors would be nominated from any of our office in India &
would depend on the business of the client for which the certification is sought. Traveling by air/Rail /
(available convenient for auditors) to & fro shall be arranged by the client at their cost. Every effort shall be
made to depute the auditors from branches nearer to the client.

5.7 No deduction will be made for travel, stand by or any delays which are not caused by TUV India.

5.8 The company has to provide free, safe and unrestricted access for TUV India auditors to work at all times
during the course of audit.

5.9 This offer is valid upto 26 Feb 2021.

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5.10 Contracts are only valid if the client has legally confirmed the “Declaration for CAB TUV NORD CERT GmbH
(DAkkS) / QF 20 NABCB Contract (NABCB)”

5.11 If translations are prepared for the client for convenience reasons, is must be clarified in the proposal, that the
original TÜV NORD CERT document is legally binding. In case of doubts or deviations the English version
shall be binding.

5.12 Attachments (Kindly strike off whichever is not applicable)

i. General Conditions for the Certification of Management Systems

ii. General Conditions for Certification of Food and Feed Systems
iii. QF 20 NABCB Contract
iv. CERT-020-VA04-MU01 Declaration to the CAB-TUV NORD CERT GmbH
v. A00300e_Description_of_the_certification_procedure_ISO_9001_ISO_14001_IS
O_TS_29001_OHSAS_18001_ISO_45001_ISO_50001_ISO_37001
vi. AQMS Service Description A19F300
vii. BCMS,ISMS,SMS Service Description
viii. BSCI Service Description
ix. IRIS Service Description
x. SA8000_2014 Service Description

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6. ACCEPTANCE OF QUOTATION

I/W e confirm acceptance of TUV India’s proposal & following attachments accompanying with this proposal:
(kindly strike off w hichever is not applicable)

i. General Conditions for the Certification of Management Systems

ii. General Conditions for Certification of Food and Feed Systems
iii. QF 20 NABCB Contract
iv. CERT-020-VA04-MU01 Declaration to the CAB-TUV NORD CERT GmbH
v. A00300e_Description_of_the_certification_procedure_ISO_9001_ISO_14001_IS
O_TS_29001_OHSAS_18001_ISO_45001_ISO_50001_ISO_37001
vi. AQMS Service Description A19F300
vii. BCMS,ISMS,SMS Service Description
viii. BSCI Service Description
ix. IRIS Service Description
x. SA8000_2014 Service Description

Client Signature Company’s Seal ____________________ Date _______________

Name / Designation: ____________________

Payment Details
I/W e enclose herewith a D.D/ cheque of Rs……….../- Vide No………………. Dated…………......favouring TUV
India Pvt. Ltd as an advance.

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 Annexure to HYD/16949/20-21/4259

Sr.No. SiteName Address

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