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PURCHASE ORDER
Vendor Code :- CA20 Order No. :- 2100576973/106
THE TATA PIGMENTS LTD. Order Date :- 16.10.2019
SAKCHI BOULEVARD, Release Date :- 18.10.2019
JAMSHEDPUR
Jharkhand Contact Person :- Nidhi Bhatt
Pin Code: 831002 E-Mail :- [email protected]
India Phone No :-
E-Mail :- [email protected] Fax No :-
Phone No :- 6576515645 Collective No :- 970270882
Fax No. :- 06572434183 Validity Start Date :- 16.10.2019
Quotation :- TPL/84 /10.09.2019 Validity End Date :- 15.10.2020

Please deliver/execute the following goods/services according to the terms ,conditions and
instructions as specified herewith.Please acknowledge this order.

Item No. :- 00010 Total Qty :- 100.000Metric Ton


Gross Price :- 23,000.00 INR Per1 Metric Ton
Requisitioner:- 503985(RashmiKumari),Email:[email protected]
Material Number :- 6069A0069 All CGST-SGST/IGST @ 18% Creditable
Critical Spare :-
Material Desc :- YELLOW GYPSUM TO,AS PER ATTACHMENT ,NOT

Detail Description
Short text:
YELLOW GYPSUM TO,AS PER ATTACHMENT ,NOT

Long Text:
ITEM NAME:YELLOW GYPSUM TO
SIZE/DIMENSION/WEIGHT:AS PER ATTACHMENT
REFERENCE STANDARD:NOT APPLICABLE
CHEMICAL COMPOSITION:AS PER ATTACHMENT
SPECIAL FEATURES:AS PER ATTACHMENT

Additional UMC Text:


Yellow gypsum Specifications -:

Specification:
I)Particle Size:
All material should pass through 2 mm sieve & 50 % should pass through 0.25 mm sieve

II)Chemistry:
Calcium sulphate dihydrate % , Min70 ( Typically 80%+)

Sulphur,% Min13 (Typically 14%+)

Sodium as Na,%0.75 ( Typically 0.05%Max)

Moisture,% Max10 ( Typically less than 10%)

III)Other typical composition(Approx):

Fe as FeO = 4.0%, Si as SiO2 = 4.0%, P as P2O5 = 0.50%, Mg as MgO = 1.0%, Al as Al2O3 = 0.5%,
Traces of Mn, B, Ti etc.,
Order Continuation Sheet
Page: 2 of 23
Order No. 2100576973/106

Should meet the FCO norms for mineral gypsum, IS 1290 & tested as per IS 6046

IV)Packaging:

50 KG Bag / 500 Kg Polythene/ HDPE Jumbo Bag with proper stitching, marking and printing on it
as per Tata Steel standard

V)Use of raw materials for producing 1 Ton of Yellow gypsum with above specs:

208kg of Slag(Max) , 625kg(Min) of Sulphuric acid(98%), 225kg(Min) of lime fines & DM Water
(2000Litre)

*Sulhuric acid and limes should be free from Chromium content

Item Details
Item text :
100 TON YELLOW GYPSUM . REQ: DR S ASHRIT (9234653778) GR: ENV

Info record PO text :


100 TON YELLOW GYPSUM
Vendor Comment:
Terms Conditions - 1. Item - Soil Conditioner YELLOW GYPSUM 2. R
ate - Rs. 23.00 Per KG 3. Taxes - 18% GST as applicable 4. UOM KG
5. Packing 20 Kg Bag Pack 6. Rates Basic Price Ex-Factory Jamsh
edpur EX-TATA PIGMENTS 7. GST applicable 18.00 % extra 8. Delivery
Lead Time / Period 10-15 days from the date of confirmed order. 9.
Transportation / Freight Charges In Your Scope TATA STEEL s SCOPE
10. Payment Terms within 30 Days from the date of invoicing

:
Shopping Cart No = 1002164720

:
JH - Jharkhand

Delivery date Delivery Quantity


Day 31.10.2019 100.000 Metric Ton
Unloading Point : R&D & Sc Srv DSI

Item Charges
Gross Price 23,000.000 INR 2,300,000.000 INR
IN: Central GST 9.000 % 207,000.000 INR
IN: State GST 9.000 % 207,000.000 INR
--------------
2,714,000.000 INR
---------------------------------------------------------------------------------------

Header Details
Header text:
ORDER TERMS FOR INDIGENOUS SUPPLIER
The Supplier shall familiarize themselves and conform in all aspects
during the performance of the obligations under this order with:
(a) the provision of any enactment in India as applicable from time to
time;
(b) the regulations or bye-laws of any local body.
Order Continuation Sheet
Page: 3 of 23
Order No. 2100576973/106

(c) The Supplier shall be bound to give all notices required by statute,
regulations or by-laws, as aforesaid and to pay all fees and bills
payable in respect thereof. The Supplier will arrange necessary
clearances and approvals required for supply of materials.
Ignorance of Rules, Regulations and Bylaws shall not constitute a basis
for any claim at any stage of supply. The Supplier shall provide any
documents on demand by the Purchaser.
The Supplier shall indemnify the Purchaser against all penalties and
liabilities of every kind of breach of any such enactment, laws,
regulations, bye-laws or rules.
PROCARE:
Procare is Help-Desk to provide you one stop solution for all your
problems/issues related to Tata Steel Procurement. For any probl
ems/issues in transactional areas (like Material unloading, ECCI generation, payment,
e-procurement etc.), please log your
complaint with ProCare (Tel: 0657-6644466, 0657-2145769, 0657 -2427139
and e-mail: [email protected]).
For Kalinganagar ProCare ( Telephone No : 9777168582 , 7411957770 and
e-mail: [email protected] )
Planning and Scheduling Team:
1. Delivery Schedule: Suppliers are required to follow the agreed
dispatch schedule for supply of the material and all supplier shall
contact Planning and Scheduling team before dispatch. Post receiving
delivery schedule and dispatch clearance they shall dispatch.

2. ECCI: After getting the Schedule from Planning and Delivery team,
supplier has to generate Electronic Challan cum Invoice(ECCI) through
Tata Steel E-Proc site (http://tatasteel.co.in/e-procurement/) and must
be sent along with consignment else vehicle will not be allowed inside
TSL gate. In case of any issue related to generating ECCI, please refer
manual provide at E-PROC site.

3. Dispatch Clearance: Once the material is ready for shipment:

A. To Jamshedpur Tata Steel Plant, the supplier shall intimate to


[email protected] / contact : 0657-66-49910. The information
should contain PO No, Material Name, Quantity, Vendor Code, Plan Month
of the dispatch.
B. To Kalinganagar Tata Steel Plant, the supplier shall intimate to
[email protected] / The information should contain PO No, Material
Name, Quantity, Vendor Code, Plan Month of the dispatch.

Bulk Planning Team


A. Tata Steel Jamshedpur plant presently managed by Mr. Manoj Kumar
([email protected]) (contact:9204058841) and Ms. Aprisha Roy
([email protected])/(contact: 9608016188).
B. Tata Steel Kalinganagar plant presently managed by Ms. Munmun Tah
([email protected]) (contact: 9040096116 )

Following Documents must be sent along with the consignment while


arriving on TSL gate:
Original copy of following documents required:
1. Invoice Original for Recipient
2. Invoice Duplicate for Transporter
3 Electronic Challan cum Invoice(ECCI)
3. e-way bill
4. LR Copy
Order Continuation Sheet
Page: 4 of 23
Order No. 2100576973/106

5. Freight receipt

Material Delivery/Billing Address and GST no is mentioned for


reference:
1. Billing address: SMD (central warehouse)
GRN section
Tata Steel Ltd, Jamshedpur, Jharkhand
Pin-831001

2. GST ID of Tata Steel Jamshedpur: 20AAACT2803M2ZO


3. GST ID of Tata Steel Kalinganagar: 21AAACT2803M1ZN

Help in Vehicle Parking & Movement from Transport Park to Tata


Steel Central Store for Material Unloading :
There is a dedicated team available at Tata Steel Transport Park to
provide help in Vehicle Parking & Vehicle movement from Tata Steel
Transport Park to Tata Steel Central Store for Material Unloading.
Please call following contact no (Mobile: 07549000325(Mr. Ranjan, G4S-
Escot Team) or (Mr Ratan Kumar , Mobile : 8092087083) to get the above
help.

E Way-Bill: Supplier to generate e-waybill and send the same along with
material and invoice.

Heavy Vehicles Safety norms at Tata Steel Works:


As per the norms of the company heavy vehicles entering Tata Steel Works
must adhere to the following safety norms:
1. Retractable Seat Belt
2. Three Piece Mirror
3. Run Over Protection (side guard)
4. Indicators/Blinkers
5. Reverse Buzzer
6. Tyres in good condition
7. Driver with Police Verification Certificate from their residence
police station.

Any vehicle found to be violating the norms will not be allowed to enter
Tata Steel Works.
You are requested to abide by the above norms.
Overloading of Heavy Vehicle will not be allowed. It has been noticed
that few vendors are supplying 25 ton in a Truck of carrying capacity 16
ton, which is a serious violation of safety.
Weight Variation Clause:
The net weight of material as per weighment at Tata Steel Limited is
final. The lesser of the invoice weight or actual weight will be
considered. A tolerance of -0.4% is acceptable and for any shortage
below this, Tata Steel#s weight would be considered for GRN and Payment
thereafter.
For Cored Wire: Payment will be made on the basis of powder weight. In
case of shortage , the deduction will be made in the ratio : Shortage
in Gross Weight x ( Powder Weight/Gross weight)
In order to establish to the Purchaser the correct weights of individual
items, the supplier shall clearly indicate in the individual packing
list the net of weights and gross of weights of material.

OTHER TERMS AND CONDITIONS:

1. All terms & conditions as stated in the RFQ will be applicable


Order Continuation Sheet
Page: 5 of 23
Order No. 2100576973/106

2. Liquidated Damages for Delay in Delivery: The delivery time is the


essence of the Order. Purchaser reserves the right to recover liquidated
damages from the Supplier for any delay in delivery of the
Equipment/items beyond the stipulated delivery Order terms &
conditions period at the rate of half (1/2%) per cent of the total order
value per week of delay or part thereof, subject to a maximum of five
(5%) percent of the total order value.

3. Packaging: The Material must be packed as per International Standard


to withstand transportation hazard including storage period. Packaging
for supplying materials in 1 MT HDPE bags must adhere to following
guidelines:

a. 1 MT HDPE Bag should be machine stitched with a seal of Vendor#s


logo. There should not be any manual stitching of HDPE bag. Vendor has
to authorize the seal/ logo with Tata Steel for verification.

b. All HDPE bag should have clearly marked/embossed for display of


Vendors Name, Gross Weight, Net Weight, Individual weight of Gunny bag,
Purchase order No., Purchaser's Name ,Weight of Material , Date of
Manufacturing & Dispatch, Batch No., Shelf Life and any other
relevant details .

c. In case material packed in Gunny Bags and then these bags to be


packed in 1 MT HDPE Bags. Individual Gunny bag should be free from
dust/contamination and in dry condition. If gunny bag found in wet
condition or contaminated with any undesired material, consignment will
be rejected or if the department decides to accept this material under
deviation, Tata Steel will deduct money depending upon condition of
gunny bag/material. All Gunny Bag should also have clearly marked with
Vendor#s Name, Gross Weight & Net Weight.

d. Physical verification of 1 MT HDPE bag will be done at SMD by opening


the sealed bags.

e. Packaging Instructions for Refractory Material:


Packing must be as per International Standard to withstand all type and
mode of transportation hazard including storage period. The material to
be Palletised and Strapped tightly with proper edge protection to
prevent slipping of the bricks, powder, and granular materials on the
pallet in transit. Dimension of Packaging should be 1X1X1 meter (L,W,H)
for all types of bricks and monolithic. It should also be covered with
polythene.
The packing detail is to be pasted on all sides of the cardboard
box/bags in bold letter, under the polythene sheet or stretch wrap for
easy identification. Marking should indicate Material number, Quality
& Size, Supplier#s name, Tata Steel Order No and Quantity per
box/bag etc. as per below SAMPLE sheet on each BOX/PACKAGE/CASE/BAG:
Despatch/Shipment Month July#18
LOT NO./Pellet NO. 01/02 out of 25
CONSIGNEE SHIPPER
M/s Tata Steel Limited M/s XXX Global Limited
Procurement Division 44, St, George Street Port Louis,
1st Floor, Commercial Centre Republic of Congo
Jamshedpur-831001 Tel:(230) 210-1867, Fax: (230) 210-5922 Jharkhand,
India Email: [email protected]
Material Category Refractory Material for LD2 Tata Steel
Order Continuation Sheet
Page: 6 of 23
Order No. 2100576973/106

DESCRIPTION OF MATERIAL (Short Text of PO) 72 Font Bold R.B. MAG-C (L)
,175/162X180X100 K1
Tata Steel Material No. (72 font size A3 Size )
1185A00xx
QUANTITY WITH UOM 175 pcs
QUALITY SZ-8D
ORDER NO. AND DATE TATA STEEL/2200022991 Date: 28.03.2016
MONTH OF MANUFACTURING JAN'18
SHELF LIFE 1 YEAR FROM MANUFACTURING
BATCH NO. OF PRODUCTION 15th Nov#18
PACKAGING DIMESION 1X1X1 METER
Gross/NEW WEIGHT, MT 1.623/1.603
Any CAUCTIONARY NOTE (EX. HARZARDOUS) FRAGILE, HANDLE WITH CARE

Some important guidelines related to packaging of refractory material


are listed below:
# Each bricks are also to be marked with Size, Quality, Batch No and
Supplier Name
# Wooden Pallet to have Affordable Strength for 4 Vertical Layers
Stacking.
# PVC Pallets is recommended in place of wooden pallet as it is
environment friendly and less waste handling after usage at shop floor
# Each 25kg HDPE bag should have clearly marked for display of vendor
Name, Gross Wt., Net wt., PO No., Purchaser Name, Month of Ma
nufacturing, Batch No., Shelf Life and other relevant details. Each 25 kg HDPE/Gunny Bag should
be free from dust and in dry
condition.
# Apart from the above markings, cautionary symbols, such as "FRAGILE"
,"HANDLE WITH CARE", "DO NOT DROP", "KEEP IN DRY PLACE","TOP-DO NOT OVERTURN", HAZARDOUS
MATERIAL" etc.. Should be painted on all
four sides.
# Top surface of cartoon/case/box to be hard and flat to stack up-to
four vertical layer.
# The remaining life of material at the time of delivery must be at
least 80% of the total life. In emergency, the item may be accepted
after talking due approval, it is likely to be consumed within the
expiry of the shelf life
# To eliminate usage of packing material which are not eco friendly and
difficult to dispose off. Thermocol is an environmental hazard as it
has to be incinerated so Tata Steel don't have an active disposal
procedure in place. Don#t use thermocol as filler because it is banned.
Use cardboard/ceramic/brown paper as spaces/packaging media. It is
preferably recycled.
# One packed box/bags should contain goods of only one material no.
against one Tata Steel purchase order
# The lances are to be covered with polythene sheet. Proper protection
to the pipe and the thread is to be provided to prevent damage in
transit. 4 pcs per wooden box. All four sides should be marked as
mentioned above.
# Each lance has to be marked with supplier#s name, material no. on the
body or pipe portion of the lances.
# To standardize pallet size across supply from all suppliers (no. of
bricks per pallet) at least for standard type of bricks (alumina bricks,
Mag - C bricks for ladles and vessel, AMC, Chrome Mag bricks etc.).
# 1 ton HDPE bag should be printed with all details as shown above
sample.
# Any supply under trial order/FOC, So put sticker "FOR TRIAL/FOC" all
sides of box/bags/cases etc.
In case of any further clarification, please ask for the same to
Order Continuation Sheet
Page: 7 of 23
Order No. 2100576973/106

Buyer/following persons before dispatch:


1. Mr. Ashok Kumar Singh # MANAGER # WAREHOUSING, JSR PROCUREMENT
Tel +91-6576648794 | Mobile +91-9234612756 Email :
[email protected]
2. Mr. Manoj Kumar- Sr. MANAGER # BULK PLANNING, JSR PROCUREMENT
Tel +91-657 66 49905 | Mobile +91-9204058841 Email :
[email protected]
3. Ms. Aprisha Roy- MANAGER # BULK PLANNING, JSR PROCUREMENT
Tel +91-657 66 49905 | Mobile +91-9608016188 Email :
[email protected]

4. Risk Purchase: Materials must be delivered as per the delivery


schedule indicated, failing which Tata Steel reserves the right to
cancel the order and procure materials from alternate suppliers and
recover loss, if any, from the supplier from any outstanding sums that
may be due from Tata Steel to the supplier against any of the
orders/agreements entered into with the supplier

5. Exit Clause: Tata steel may terminate this agreement for its own
convenience upon serving 15 days prior written notice to other party for
any reason whatsoever. In case of such termination, neither party shall
claim any compensation/damages from the other party towards loss of
business/profile on premature termination.

6. Rolls: In case of supply of Rolls, all communication to be also


marked to central buying team and User Plants (HSM/CRM/MM/NBM/WRM etc.).
Dispatch clearance to be obtained from user departments based on the
final test certificate prior to dispatch.

7. Rejection: In the event of rejection, if it is proved that there is


deviation from specifications as mentioned in our purchase order, you
shall be solely responsible for arranging free replacement of material
as per our specification within 30 days from the date of rejection.
Responsibility to remove rejected material from Tata Steel premises lies
solely with you & should be done within 10 days of receiving the
rejection intimation. Further, if the department decides to accept the
material under deviation, Tata Steel will deduct money on pro-rata basis
depending on the kind of deviation.

PROCEDURE AND STEPS INVOLVED TO WITHDRAW REJECTED MATERIAL (Metals,


Noble Ferro Alloys, Cored Wire etc.) FROM TSL # JSR CENTRAL WARE HOUSE
(CWH) :
STEP-1:
# Hard copy of the authorization letter required in vendor#s letter head
# The letter should be incorporated with: TSL # PO number, UMC
no/Material number/ Quantity/ Mode of transport to draw the material
from TSL and TSL rejection intimation mail copy
# If the mode of transport is by road: Then vehicle number and vehicle
gate pass number should be associated with the letter
# Mode of transport: if it is by hand only; then the subjected material
should be less than 05 kg of weight
# Name of the vendor#s person with permanent/temporary works entry pass
number and validity of it
# The authorization letter should be signed and stamped by vendor#s
concerned senior authority/Director/Partner or HR personnel
# Signature of the authorized personnel # should exists in the letter
with proof of evidence to work at that entity
Order Continuation Sheet
Page: 8 of 23
Order No. 2100576973/106

STEP-2:
# The temporary works entry pass time is from 6 am to 6 am
# The store official working time is 8 am to 5 pm[lunch hour # 12.30 pm
to 1.30 pm]
# Photocopy of the permanent/temporary gate pass required
# Material out pass only be made after checking rejected material and
their package at receiving section
# Office remain closed during gazetted holidays and on Sunday
# Excise invoices only being generated from Monday to Friday only
# Prior communication/information required through phone/email for
lifting the rejected material
# Rejected items also kept at user end, hence supplier should made his
arrangements to lift material from user location
STEP-3:
# Before lifting the material from user section/warehouse/dispatch
location; get the authorization document endorsed from Sr.Mgr/Mgr # Jsr
Procuremnt and take a photocopy of that
# Please produce photocopy of the authorization letter when demanded at
the user end
# Submit original hardcopy of the authorization letter at the receiving
section for material out pass/ excise clearance
IF YOU HAVE ANY QUERIES, PLEASE FEEL FREE TO CALL/EMAIL TO:
1)Mr. RATAN KUMAR # Sr. MANAGER # JSR PROCUREMENT
Ph no: 0657-6643258 / 8092087083 Email : [email protected]
2) Mr. Bijay Prakash # MANAGER # JSR PROCUREMENT
Tel: TSL- +91-657-66-49866; | Mobile +91-9204065491 Email :
[email protected]
3) Mr.PRASANTA BANERJEE # CSK, RECEIVING & METAL WARD
Ph.No: 06576644257/6508077 Email : [email protected]

PROCEDURE AND STEPS OF LIFTING REJECTED MATERIAL( FeSi, MC FeMn,


Fluospar Lumps/Briquette, Calcined Petroleum Coke, Graphitized Pe
troleum Coke, LC FeCr etc) FROM TSL- FERRO ALLOY YARD (JSR WORKS)
1. Formal information of rejection to be given to supplier through mail
copy to Commodity
Manager.
2. Supplier if agree, reply through mail with probable date of lifting
of material and name of authorized person to lift the material.
3. Supplier to be apply for temporary gate pass for signing the
authorization letter
and taking signature in vehicle and driver gate pass with complete
details of Vendor,
Order no, Drivers details, Vehicle details duly signed by authorised
person ( format of vehicle and driver#s gate pass was available at works
gate pass section near General office. All
application should have in supplier#s letter head.
4. All the applications should have at least three copies for keeping
record.
5. After getting gate pass from security authorized person should inform
about the time of
entry of vehicle inside works to the concern In charge of warehouse.
6. Vehicle should report before 9:00 AM at Ferro Alloy Yard to avoid
delay in lifting.
7. Authorized person should report to Head Store Keeper (HSK ) of F A
Yard with authorization letter and
photo copy of material receiving memo (challan)received at the time of
supply of material.
HSK should also check physical location of the rejected material and
verify it with memo.
Order Continuation Sheet
Page: 9 of 23
Order No. 2100576973/106

8. Head Store Keeper (HSK ) of F A Yard to check that material of


particular invoice no. should be rejected in QA11 and in LABSS .
9. HSK depute some person to check the vehicle for unwanted material in
the vehicle, after inspection the vehicle moved to weighbridge for
weighing tare weight.
10. Vehicle then come to F A Yard with Tare Wt. Weigh slip and placed
for loading of rejected material.
11. After loading of material, the vehicle should move to weighbridge
for Gross Wt.
12. Then the vehicle comes to F A Yard for submitting Gross Wt. Slip.
Vehicle should wait
at F A Yard until all the papers should not get ready.
13. A rejection memo to be raised by HSK of F A Yard to IV section to
check if payment is done to
the supplier or not, if done then IV should be reversed before making
gate pass.
14. If the material is excisable and excise rebate claimed then the
excise rebate should be reverse at IV section and IV section to be check
again that payment of particular invoice should not be done to the
supplier.
15. Two copy of excise reverse i.e original for buyer and duplicate for
transporter and one copy for excise department to be received and to be
signed by authorized person.
16. HSK of F A Yard to be made gate pass in LOTUS NOTES.
17. Then Gate pass to be approved by authorized person.
18. Vehicle no. to be add in LOTUS gate pass by HSK in F A Yard after
final verification.
19. Then LOTUS gate pass should be print in three copy, two given to
vendor#s authorised person and other kept in warehouse record.
20. Finally HSK to be check that following documents to be given to the
vendor#s authorised person:-
1. LOTUS gate pass copy for each vehicle.
2. Excise copy of reversal (original for buyer and duplicate for
transporter)
3. Copy of authorization letter.
4. Valid gate pass for driver and vehicle.
5. Copy of weighment slip (Gross and Tare both).
6. Copy of receiving memo. (challan)
21. HSK should verify that all the documents have same order no., Wt.
of material lifted should not be more than Wt. of material get rejected
in particular invoice and all other details.
22. Vehicle with loaded material then moved for JMD gate and takes out
the material after verifying the documents with security.
23. Approver of LOTUS gate pass should check that material was taken out
from JMD gate or not.

Note:- Weighment to be done in presence of vendor#s authorized person.


IF YOU HAVE ANY QUERIES, PLEASE FEEL FREE TO CALL/EMAIL TO:
Mr. Ashok Kumar Singh # MANAGER # JSR PROCUREMENT
Tel +91-6576648794 | Mobile +91-9234612756 Email :
[email protected]
Order Continuation Sheet
Page: 10 of 23
Order No. 2100576973/106

Delivery Terms : Free dely to SMD, Jamshedpur FREE DELY TO SMD,JAMSHEDPUR


For each unloading point you need to give separate challans.

Payment Term : 100% within 30 days of stfy rcpt of Matl at site

Total Order Value : 2,714,000.00 INR


Collection Centre :

SPECIAL INSTRUCTION TO VENDOR:


==============================
Applicability of GST
====================
Taxes and Duties:
1. General: For the purposes of this clause the following expressions
shall have the following meanings:

(i) GST- means any tax imposed on the supply of goods or services which
is imposed or assessed under GST Law.

(ii) GST Law- means The Central Goods and Services Tax Act, 2017, The
Integrated Goods and Services Tax Act, 2017, The Union Territory Goods
and Services Tax Act, 2017, The Goods and Services Tax (Compensations to
States) Act, 2017, The State Goods and Service Tax Laws of the
respective states as amended from time to time and rules, notifications,
circulars etc made thereunder which provides for tax on the supply of
goods and/or services which become operative in respect of the
provisions of this Agreement/Order.

2. Price exclusive of GST: All amounts payable under or in connection


with this Agreement/Order are exclusive of GST unless indicated
otherwise and any statutory duties or taxes (including GST), as
applicable on the supply shall be paid separately over and above the
agreed price/ consideration.

Variation in GST Law, Delay and Documentary Evidence: Any statutory


variation in GST if applicable and specified in this Agreement/ Order,
or the introduction of new duties, levies or taxes from the date of
execution of the Agreement or acceptance of the Order, as the case may
be, till the scheduled date for completion of the work/ delivery of the
goods which includes defect liability period/ warranty period if any and
limited to direct invoices of the Contractor/ Supplier / Vendor shall be
to the account of Tata Steel, provided that the Contractor/ Supplier /
Vendor provides the necessary documentary evidence / supporting by way
of gazetted notifications etc. to prove the change in such levies or
taxes between the date of execution of the Agreement or acceptance of
the Order and the scheduled date of completion of work/ delivery of the
goods which include defect liability period/ warranty period if any to
claim the difference and the Contractor / Supplier / Vendor ensures
that he is fully complied with the GST Law to enable Tata Steel to avail
entire Input tax credit.

3. Price inclusive of GST: In the event Price is inclusive of taxes


and duties, the taxes and duties (including GST) as applicable on the
supply shall be charged separately in the tax invoice and the Contractor
/ Supplier / Vendor shall comply with all the requirements under GST
Law, to ensure timely receipt of input tax credit benefit of the taxes
charged by him on his outward supplies to TSL and any statutory
Order Continuation Sheet
Page: 11 of 23
Order No. 2100576973/106

variation in GST if applicable and specified in this Contract, or the


introduction of new duties, levies or taxes from the date of execution
of the Agreement or acceptance of the Order, as the case may be, till
the scheduled date for completion of the work/ delivery of the goods
which include defect liability period/ warranty period if any if any and
limited to direct invoices of the Contractor / Supplier / Vendor shall
be to the account of Contractor / Supplier / Vendor only.

4. Reimbursement of GST: In case GST are payable on reimbursement


model, GST shall be reimbursed by Tata Steel at actual to the
Contractor / Supplier / Vendor against documentary evidence of payment
of GST submitted by the Contractor / Supplier / Vendor subject to a
maximum amount indicated separately in the order elsewhere (wherever
applicable). In other cases, GST shall be paid along with Invoice
payment subject to a maximum amount indicated separately in the order
elsewhere (wherever applicable) and the Contractor / Supplier / Vendor
shall submit proof of submission of GST as per provision of GST Law as
and when demanded by Tata Steel.

5. Compliance of GST Law: It shall be responsibility of the Contractor


/ Supplier / Vendor to comply with all the requirements prescribed in
the GST Law as may be applicable in respect of the activities/ supply
made by them under this Agreement/ Order to enable TSL to avail entire
input tax credit on timely basis. It is the responsibility of the
Contractor / Supplier / Vendor to comply with the following key
indicative compliance requirements, failing which the Contractor /
Supplier / Vendor shall be responsible of any loss of tax credit or any
other cost including interest, penalty, etc that may levied or recovered
from Tata Steel:

(i) The Contractor / Supplier / Vendor shall issue a proper tax invoice
containing all the particulars as prescribed in the GST Invoice Rules
with the correct GSTIN of the relevant location/ unit of the Vendor;
(ii) The Contractor / Supplier / Vendor shall deposit the GST amount
due to the Government on a timely basis;
(iii) The Contractor / Supplier / Vendor shall file the periodic
statements / returns as per the provisions of GST Law on a timely basis
and include therein details of all the invoices raised during the
relevant month under the present Agreement/ Order;
(iv) The Contractor / Supplier / Vendor shall support Tata Steel on a
best effort and timely basis to sort out the discrepancies communicated
by GSTIN, if any.

6. Advance payment: In case any advance is paid under this Agreement/


Order and GST on advance to be paid by Vendor, the GST payable in
respect of advance payment shall be paid by the Contractor / Supplier /
Vendor and shall not be recovered separately.

The total GST amount will be payable by Tata Steel, as per the terms of
this agreement, only after the entire supply has been made and valid tax
invoice has been issued. In case any advance is paid under this
Agreement/ Order and GST on advance is additionally paid by Tata Steel,
the GST payable in respect of advance payment may be collected by the
Contractor / Supplier / Vendor from Tata Steel in addition to the amount
of advance, subject to providing appropriate documentary proof that GST
on advance has been paid by the Contractor / Supplier / Vendor.

The Contractor / Supplier / Vendor shall issue GST Law compliant receipt
voucher in case any advance is paid to him and shall issue GST Law
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Order No. 2100576973/106

compliant refund voucher in case the advance amount is refunded to Tata


Steel, within the timelines under the GST law.

7. Reverse Charge: In case of goods/ services supplied by vendors


attracts taxation under reverse charge mechanism the vendor should not
charge any tax in the invoice under forward charge mechanism. In case
vendor inadvertently charges any tax in his/her invoice reimbursement of
same shall not be done by Tata Steel Ltd.

8. Indemnity: Contractor / Supplier / Vendor agrees to do all things,


including providing invoices or other documentation in such form and
detail that may be necessary to enable or assist Tata Steel to claim or
verify any input tax credit, set off, rebate or refund in relation to
any GST payable under this Agreement/ Order or in respect of any supply
under this Agreement/ Order. If the input tax credit cannot be availed
by Tata Steel and/or if the input tax credit availed is denied on the
basis of such invoice or any acts, commission or omission of the
Contractor / Supplier / Vendor, then Contractor / Supplier / Vendor
indemnify Tata Steel and it's officer(s) with respect to any or all
liabilities, claims, demands, costs, charges, expenses, taxes and
assessments, including penalties i.e., interest and penalty on Tata
Steel and it's officer(s), punitive and direct damages, proceedings,
attorney's fees and litigation expenses.

9. Transition to GST: Contractor / Supplier / Vendor shall support Tata


Steel on various aspects to comply with the transition provisions under
GST Law. Contractor / Supplier / Vendor shall also take reasonable
steps to assist Tata Steel in identifying the tax benefits or refunds as
the case may be, that may accrue on stocks, credits, taxes, etc on the
GST Implementation date and pass-on the same to TSL

10. Anti-profiteering: As per the provisions of the GST Law the vendor
should pass any savings realised by them on account of the reduction in
the effective tax rate and increase in the tax credit in GST regime as
compared to pre GST regime to Tata Steel Ltd.
******
It is mandatory for all vendors to comply with SA8000 norms as per the
checklist submitted by you to us. Non compliance of the same detected at
any point of time will lead to cancellation of the order or any other
action or both as deemed fit by Tata Steel.
Vehicles having age more than 15 years would not be allowed in side the
plant. Hence all suppliers/contractors & transporters are requested to
take note of this & ensure that this is strictly followed as security
will not allow over age vehicles effective from these dates.
For Orders where Material Receipt is being done at Receiving Section of
SMD (Supply Management Department) the following instructions should be
followed:-
All transporters/owners/vendors/suppliers should install fail safe brake
system in all their Heavy Vehicles and should incorporate safety
features like Three Piece Mirror, Run Over Protection side guard in all
vehicles for removing helper from the vehicles.
Wearing of seat belts by people sitting in the cabin is mandatory for
all heavy vehicles. If any heavy vehicle is found plying inside Steel
Works without seat belts and / or persons found not using seat belts, it
will be treated as road safety violation and consequent management will
be applicable against your firm.
In case your unit/firm/undertaking is a micro, small or medium
enterprise as defined under the Micro, Small and Medium Enterprise
Development Act 2006 and a memorandum as specified under the said Act
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Order No. 2100576973/106

has been filed by you, a copy of such memorandum should be submitted to


Vendor Management Cell at Procurement Division, Jamshedpur within 15
days of receipt of this order. This clause may please be ignored if it
is inapplicable to you.
1.All types of four wheeled vehicles / cars shall have commercial
registration.
2.Model of the vehicles / cars shall not be older than five years at any
point of time and shall comply with bharat III norms.
3.Apart from observing the standard safety norms of Tata Steel, the
below mentioned norms shall also be followed :
Drivers shall wear leather shoes and shall follow the traffic and speed
limit rules of inside works premises.
Vehicles / cars shall be provided with back and side view mirrors and
seat belts in the front as well as at the back seats. All passengers
shall tie the seat belts while travelling in the vehicles / cars.
Vehicles / cars shall possess tool kits, jack, Stepney, first aid box
and an umbrella.
4.Drivers shall possess all valid documents while driving the vehicles /
cars such as driving licence, owner book, tax token, insurance, road
permit, pollution certificate etc.
5.Drivers shall keep safety cards, issued by Safety Department of Tata
Steel, for self and vehicles.
STANDARD CLAUSES FOR SUPPLY OF EQUIPMENT/ITEMS

Definitions

'Purchaser' means Tata Steel Limited, who awards the supply order to
Supplier and shall include its directors, employees, successors,
engineers, agents or any of them.
'Supplier' means the vendor / supplier who is registered with the
Purchaser for supplying of the equipment/spares and other materials
under this Purchase Order / Contract and includes its directors,
employees, successors, engineers, agents or any of them.
'Engineer' means any Consultant engaged and authorized by Employer to
supervise the job or instruct the Supplier to execute the job.
'Goods' means any material mentioned in the order. It includes
equipment, spares, consumables, raw materials and other
hardware/software articles.
'Order' means Purchase order or Work Order or value contract issued by
the Purchase from time to time for supply of the materials by supplier
within a specified time period and in pursuance to the other special
terms and conditions mentioned therein.
1. Order Date
The Order Release Date mentioned in the Order is the Order Date.
2. Pricing type
2.1 The prices indicated are for Door Delivery, Supply Management
Department, Tata Steel Works, Jamshedpur basis (unless otherwise
specified in the order ), properly packed, by road transport.For
locations other than Steel Works, the destination will be as specified
in the order.
2.2 The prices indicated shall remain fixed, firm and binding (unless
otherwise specifically indicated elsewhere in the order) till completion
of delivery of all equipment/goods.
2.3 The Supplier shall be solely responsible and liable for his wrong
assumptions/omissions/consideration, if any, and shall inclusive of
all-applicable taxes and duties in the order price. In addition to
above, taxes and duties, if any, which are prevailing on the date of
issuance of order, as the case may be, but not considered by the
Supplier in the order price, shall be borne and paid for by the
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Order No. 2100576973/106

Supplier.
3. Freight charges:
If not mentioned otherwise, the transportation will be arranged by the
supplier. Freight will be payable at actual, or as per the order
condition, whichever is lower, against submission of documentary
evidence, in such case the order shall specifically mention the same.
4.Transit Risk Responsibility
Materials need not be insured at Purchaser's cost unless specifically
agreed to in the Order. However, The Supplier shall be responsible for
safe arrival of the goods at its final destination in good condition and
without any loss or damage until the same is actually delivered to and
received by the Purchaser. If, on inspection at the final destination,
the Purchaser discovers any loss in the goods supplied or that goods are
received in damaged condition or that, in the opinion of the Purchaser,
the goods do not comply with the ordered quantity or specification, the
Purchaser, notwithstanding that the title of the goods shall have passed
on to the Purchaser, shall be entitled to refuse acceptance of the
goods or reject it altogether and claim damage or cancel the Order and
shall be at liberty to buy Purchaser's requirements from any other
supplier of his choice and recover the loss, if any, from the Supplier.
Accordingly, the Supplier shall at his cost, if considered necessary by
him, arrange transit insurance with All Risks cover including SRCC
(strike, riots and civil commotion) for inland transit.
The risk/title and ownership of goods shall remain with the Supplier
till the Equipment/items and materials are received by the Purchaser at
destination as per the order, in satisfactory condition.
5. Excise Duty & Education Cess:
5.1 Excise duty & Education Cess & Secondary higher education cess
payable against each item is indicated against the item in the item
charges in the order. Excise Duty and education cess & Secondary higher
education cess are payable by the Purchaser at actual to the Supplier
against documentary evidence to be submitted by the Supplier subject to
a maximum amount indicated separately in the Order elsewhere (wherever
applicable).
5.2 In case of excisable goods, the Supplier will provide central
Excise Invoice as statutorily prescribed so that the Purchaser can avail
the benefit of CENVAT Credit where ever applicable. If the CENVAT
credit cannot be availed by us and/or if the credit availed on the
basis of such invoice is denied, then supplier shall be responsible for
compensating us with respect to the amount of excise duty as well as
any consequential charges, i.e., interest and penalty.
If the party has not submitted the proper excise invoice then payment
will be made after deducting the service tax and cess amount.
5.3 The Supplier shall ensure his compliance to following conditions:
A) Excise invoice should be raised order-wise/item-wise/excise chapter
heading wise.
B) Supplier shall take full responsibility for correct declaration of
excise tariff heading/sub-heading and Cenvatability of it.
C) All supplies by the Supplier or sub-supplier shall be made under
excise invoice. Suppliers excise invoice as well as commercial invoice
must contain the Excise Duty and Sales Tax amounts separately as paid by
Supplier/ sub-supplier. Supplies shall be made under Excise Gate
Pass/Invoice/Challan/consignment note.
D) Transporter's copy of the Excise Invoice shall be handed over to
PURCHASER's the receiving agency, as the case may be, at the time of
delivery of goods for the purpose of availing CENVAT benefit.
E) Supplier/ sub-supplier will indicate in the excise invoice the item
serial number/material number of Purchase Order to enable receiving
agency of PURCHASER to identify the items against order placed. The
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Order No. 2100576973/106

Supplier will also include this stipulation in his orders on sub-


suppliers.
F) For all despatch of excisable goods by the Supplier/sub-suppliers,
the name of the consignee on the Excise Invoice/Challan shall be "Tata
Steel Ltd, Jamshedpur, account #####.. (name of the Supplier)". Invoices
for claim of payments must be raised only by the Supplier.
G) Notwithstanding to the above compliance the supplier shall maintain
and comply with all other excise formalities as statutorily required
from time to time.
In the event of Purchaser's inability to avail CENVAT benefit against
excise duty & Cess, claimed by the Supplier, on account of submission of
incorrect excise duty invoice, or in case the actual CENVAT benefit
passed on to Purchaser is less than the minimum declared by the
Supplier, the Purchaser shall not pay such excise duty & Cess plus the
applicable taxes on the aforesaid excise element & cess claimed in the
invoice. In addition, the Purchaser also reserves the right to recover
from the Supplier's dues, the excise duty & Cess amount plus the
applicable taxes on the aforesaid excise element, in case such amount
has already been paid to the Supplier.
H) The Supplier will incorporate the following details in the excise
invoice raised by him:
I) ECC Code of the Tata Steel, Jamshedpur : AAACT2803MXM002

II) Name & address of the : Tata Steel Limited


Purchaser Jamshedpur 831001

III) Central Excise Range: Tata Steel Ltd. Range I/II,


Tata Steel ,General Office Campus
Jamshedpur 831001

IV) Central Excise Division :Division-I, 5, E-Road


Bistupur,
Jamshedpur 831001

V) Central Excise : 143, New Baradwari,


Commissioner Sakchi, Jamshedpur 831001

VI) Central Excise


Registration No. : AAACT2803MXM002

VII) Registration No. or


G.I.R. No. : BMY/DY.COMM., SPL. Range 13

VIII) TIN No. : 20251001839

IX) Central Sales Tax No. : JU-1-C

X) PAN no : AAACT2803M

In addition to the above, please indicate Supplier's E.C.C. code number.


6. Sales tax.
6.1 The supplier shall follow all the statutory provision of the
Jharkhand VAT Act, 2005 so that the Purchaser can avail the benefit of
Input Tax Credit (ITC) where ever applicable. The supplier shall also
issue form JVAT 404 against supply made by them on yearly basis.
In case of inter state purchase under CST Act. 'C" form shall be issued
under CST Act/Rules only when concessional rate of tax under CST has
been availed by the company.
C Form : The Supplier shall submit an application indicating relevant
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Order No. 2100576973/106

details to
[email protected] on quaterly basis for obtaining 'C' form .
6.2 Entry Tax (if applicable) shall be paid by the purchaser.
7. Terms of Delivery:
The delivery of goods shall mean delivered in good condition, duly
packed and freight prepaid by the Supplier, Door Delivery, Supply
Management Department, Tata Steel Works, Jamshedpur basis (unless
otherwise specified in the order). For locations other than Steel Works,
the destination will be as specified in the order.
8. Road permit:
The supplier shall approach for issue of road permit, along with details
required to issue the road permit, at least 21 days prior to dispatch
date. For road permit please generate your request in e -procurement
site of Tata Steel. The details of training module for generation of
road permit request is available at e-Procurement site of Tata Steel.For
any further clarification please send your mail to
[email protected] (Tel No 06572644280) Contact Person Mr.Gopal
Rao/ [email protected] /Ph no 06576644466, 2427139.
The reconciliation statement on utilisation of Road Permits shall be
attached with the request for fresh road permit. In case Road Permits
are not reconciled, no further Road Permits shall be issued to the
Supplier.
The number of Road Permits, if any, to be issued by the Purchaser to the
Supplier depending upon the availability and on request, shall be kept
minimum to the extent possible and the Supplier shall ensure that the
Road Permits issued to him are utilised to cover his total scope of
supply.
One copy of Road Permit (original or duplicate) issued by the Purchaser
as well as unused road permit, if any, must be surrendered by the
Supplier/his authorised representative at the point of delivery of
Equipment and materials to the Purchaser at the receiving station,
otherwise all payments of the Supplier shall be held-up.
The Supplier shall be responsible and liable for any loss of Road
Permits issued to him. In the event of loss of Road Permits, the
Supplier shall immediately lodge a F.I.R. in the nearest police station
and publish the information in local newspaper( One in English and other
in local language). The Supplier shall submit to the Purchaser one copy
each of the F.I.R. filed and the newspaper publication. Unless this is
done with respect to lost Road Permits, no fresh Road Permit shall be
issued to the Supplier.
In the event of Supplier's non-compliance of Tata Steel's procedure for
reconciliation of Road Permits, the Purchaser shall recover, from the
pending bills of the Supplier, penalty as per Tata Steel's prevailing
practice.
SUPPLIER shall compensate the PURCHASER for any LOSS, COST, DAMAGE
,PENALTY suffered by the purchaser on account of loss of road permit/and
non submission of required documents the demand levied by the Commercial
Tax Department on the PURCHASER .Supplier authorises the Purchaser to
recover the said amount of loss (any amount demanded by the Commercial
Tax Department including penalty etc), damage from the pending bills of
the Supplier. The Supplier undertakes to pay the Purchaser the same
amount as indicated above by a cheque/demand draft in case no amount can
be recovered from the pending bills of the Supplier.
9. Terms of Payment:
Payment terms shall be as stipulated in the contract/purchase order.
10. Submission of Bills:
Bills/Invoices must be prepared exactly as per the Order indicating the
Item Nos. as given in the Order.
The Supplier must indicate in their invoice the following;
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Order No. 2100576973/106

" "TAX INVOICE" must be printed on every original invoice.


" Supplier's TIN Number
" Tax Invoice serial number
" Tata Steel's TIN number (20251001839)
" VAT amount must be separately mentioned in the invoice
" Material description shall be clear and legible as per the order.
" Purchase order no. item/material no. and material description.
" PAN no.
11. Warranty/Guarantee period:
11.1 Unless indicated otherwise, Warranty/Guarantee period shall be
twelve (12) months from the date of commissioning/use or eighteen (18)
months from the date of receipt, whichever is earlier. However, for any
"Generic defects" supplier will be responsible even after
warranty/guarantee period.
11.2 During the warranty/guarantee period, the Supplier shall, at his
own expense, upon written demand by the Purchaser, promptly repair or
replace at the plant site, free of cost to Purchaser, any part(s)
constituting the plant:
A) which may not comply with Technical specifications and the
representations and warranties set forth in the General Conditions of
Contract, or
B) which may be of defective or incorrect design, or
C) which under normal and proper use and maintenance proves defective in
workmanship or materials or deficient in performance, subject to
normal wear and tear.
12. Delivery In the event of any variance between the delivery dates
indicated against the Item and the date calculated based on completion
period given in the Text of the Order, the date calculated based on the
completion period given in Text shall be binding for all contractual
purposes.
Timely delivery is the essence of the contract/order and should be made
as per the schedule specified in the order. If any quantities for the
same material are outstanding against any previous order(s) at lower
rates, the same should be executed completely prior to execution of new
order with higher rate. The supplier shall be responsible for completion
of previous orders.
13. Supplies against Value Contracts & Scheduling Agreements
" Value contract is a contract with a ceiling value and validity
period. The deliveries are not to be made against the contract.
Purchaser shall release the Delivery Order (with specific
quantity and delivery schedule), within the validity period of the
contract. The Supplier shall deliver the goods as per the Delivery
Order.
" Scheduling Agreement is a contract for a given period with item-wise
tentative quantities to be consumed during the validity of the contract.
The deliveries are not to be made against the agreement. The Supplier
shall deliver the goods against the Schedule Lines with firm quantity
and delivery schedule released by the Purchaser.
" Prices shall remain firm till the validity of contract/agreement,
unless otherwise specified in the order.
" Material against a Contract or Scheduling agreement shall be supplied
only on receipt of a Release Order (RO) or Schedule Line.
14. Risk Purchase: Materials must be delivered as per the delivery
schedule indicated, failing
which Purchaser reserves the right to cancel the order and procure
materials from alternate suppliers and recover loss, if any, from the
supplier from any outstanding sums that may be due from Tata Steel to
the supplier against any of the orders/agreements entered into with the
supplier.
Order Continuation Sheet
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Order No. 2100576973/106

15. Timely delivery:


Timely delivery & correct quality is the essence of this order. Tata
Steel reserves the right to impose suitable penalty wrt late delivery if
any.
16. Markings:
Marking in English block letters shall be clearly stenciled on the
packages with good quality non-fading paint in characters sufficiently
large as the size of the package will permit.
One and the same set of marking should appear on all four sides of the
packages. No marking need be made on top and bottom. The following
markings shall appear prominently on all the four sides of the packages.
Each consignment must relate to one purchase order only and for each
package a separate set of challans must be submitted.
Packing of materials against more than one order in a case should be
done in a manner that the material against each order should be
separately packed, marked and listed on separate challans for easy
identification.
All packages should be visibly marked on the outside in bold letters
with the following for easy identification. The same should be mentioned
in the challan(s) as well:
TATA STEEL LTD.,
#########.. (Description of Equipment/item)
JAMSHEDPUR,
Jharkhand, India
Purchase Order No. ................, dated ####..
Material numbers
Unloading Point
Expiry Date (wherever applicable)
Material Safety Data Sheet (wherever applicable)
Brief Description :
Underneath the above main markings, other particulars as under,
relevant to the order should be marked on the packages in smaller
letters:

Length .................... Width ....................


Height ....................
Net weight ................ Gross weight ................
Apart from the above markings, cautionary symbols, such as "FRAGILE"
"HANDLE WITH CARE" "DO NOT DROP" "KEEP IN DRY PLACE" "TOP - DO NOT
OVERTURN", "HAZARDOUS MATERIAL" etc should also be painted as may be
appropriate to the contents of package, on all four sides.
17. Shelf Life Items : In case of shelf life items, the remaining life
of the material at the time of
delivery must be at least 80% of the total life. In emergency, the item
may be accepted after taking due approval, if it is likely to be
consumed within the expiry of the shelf life.
18. Force Majeure:
If at any time during the continuance of this Order the performance by
either party under this Order can not be performed by reasons of any
declared war, hostility, acts of the public or enemy, civil commotion,
sabotage, fire, flood, earthquake, explosion, epidemic, quarantine
restrictions or other acts of God, (hereinafter referred to as
'eventuality') affecting the supply or respective obligation of the
Parties, the affected party shall notify the other of the happening of
any such eventuality within fifteen (15) days from the date of the
occurrence of such eventuality. In such an event neither party shall, be
entitled to terminate this Order, nor shall either party have any claim
for damages against the other in respect of such non-performance of the
work under this Order. The performance shall be resumed as soon as
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Order No. 2100576973/106

practicable after such eventuality has come to an end or ceased to


exist. Under such circumstances the contractual delivery period shall be
extended by a period equal to that during which such eventuality
operated plus an additional period, if any, as may be considered
reasonable by Purchaser and Supplier. Whether the eventuality has come
to an end or ceased to exist will be deliberated and mutually settled.
Should one or both parties be prevented from fulfilling their
contractual obligations by a state of force majeure lasting continuously
for a period of at least two (2) months, both the parties shall consult
each other regarding the further implementation of the Order, provided
always that, if no mutually agreed arrangement is arrived at within a
period of one (1) month from the expiry of the two (2) months referred
to above, the Order shall be deemed to have expired at the end of the
said three (3) months referred to above. The above mentioned expiry of
the Order will imply that both the parties have the obligation to reach
an Agreement regarding the winding up and financial settlement of the
Order.
19. Cancellation of Order/Contract: Without prejudice to clauses
concerning Force Majeure and Arbitration hereof and to any other remedy
available, the Purchaser at his option, may cancel the Contract at any
time by simple written notice to the Supplier in case of Supplier's
non-compliance with his undertakings under the Contract/ Order and more
specifically in case any of the following circumstances occurs:
A) Unjustified interruption of contractual services by the Supplier
including delays and/or failure to maintain delivery schedule of plant
and equipment, designs and drawings and other supplies or completion of
work as agreed to.
B) Errors, negligence, insufficiencies in the contractual work under
execution or failure to supply required materials as per specification
or manpower or in other similar circumstances affecting the quality of
Work for reason attributable to the Supplier.
C) If the Supplier refuses to implement instructions received from the
Purchaser or the Engineer within the stipulations of the Contract/
Order.
D) Where the Supplier is declared in liquidation or bankruptcy or is
involved in similar proceedings or has been implicated repeatedly in
litigation or may have entered into or transfers with his creditors or
others which might compromise the Supplier's solvency.
In any of the cases described above, the Purchaser shall inform the
Supplier of its decision to cancel the Contract/Order or to terminate
the Supplier's services, in whole or part under it, specifying in such
notice the reason or the basis for this decision. The Supplier shall
within fifteen (15) days from the above notice of default, correct such
default or satisfy the Purchaser regarding the action taken by him for
the corrective action, failing which the Purchaser at his option will
cancel the Contract/Order. The Supplier shall immediately stop all work
in connection with the Contract/Order, except as directed by the
Purchaser. In such case, the Purchaser shall be at liberty to contract
with other parties or to perform with his own personnel those supplies/
services undertaken by the Supplier in the Contract/Order. In such
case, the Supplier shall be liable for any costs incurred by the
Purchaser for obtaining and/or erecting the balance of the plant from
another party in excess of the ordered price. In case of termination of
part of the Contract/Order, the Supplier will continue performance of
the Contract/Order to the extent not terminated by the Purchaser.
20. Arbitration:
(I) Governing Law and Jurisdiction
This Contract/Order shall be construed, governed and enforced in
accordance with the law of India. The parties hereby agree that
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Order No. 2100576973/106

jurisdiction over any dispute arising under this Contract/Order shall be


vested only in the Courts of India and the parties submit to the
jurisdiction of the said courts at Jamshedpur in the state of Jharkhand.

(II) Dispute Resolution


Any dispute or difference arising between the parties hereto in
respect of any aspect of this Contract/Order or the interpretation
construction or effect of the terms and condition of the Contract/Order
shall be first settled mutually by negotiations between the parties. In
case no settlement is reached, such dispute or difference shall be
referred to a Sole Arbitrator if both the parties agree upon the same.
Should the parties not agree to the appointment of a Sole Arbitrator,
each party shall appoint its own Arbitrator and the two Arbitrators so
appointed by the parties shall, appoint the third Arbitrator who shall
act as the presiding Arbitrator. The arbitration proceedings shall be
conducted and governed by the Arbitration and Conciliation Act, 1996 and
amendment made thereof. The language of the arbitration shall be
English and the place of arbitration shall be Jamshedpur.
The Award made by the Arbitral Tribunal shall become final and binding
upon the parties and shall be enforced in accordance with applicable
provisions of the Arbitration and Conciliation Act, 1996.
21. Construction of contract/order:
The Order shall be governed by the laws in India.
The Order shall in all respects be construed and operated as a
contract as defined in the Indian Contract Act, 1872 and Sale of Goods
Act, 1930, if applicable and save as otherwise expressly provided herein
shall be governed by the provisions of the said Act.
22. Inspection and Rejection : The Purchaser shall reserve the right to
reject/part accept the goods under following conditions;
a) Inordinate delay in delivery
b) Goods not as per specifications
c) Test certificates/MSDS/other certificates as specified in the order
not provided at the time of delivery
d) Goods in damaged condition
e) Short/excess supply
f) Any error in the invoice
g) Excise and other statutory documents not provided at the time of
delivery
23. Other Terms and Conditions:
23.1 Vehicle having age more than 15 years is not allowed inside the
Purchaser's premises.
23.2 SA 8000 Norms_ It is mandatory for you as Contractor/ Transporter/
Supplier/ any other kind
of service provider to Tata Steel to comply with SA 8000 norms as per
the check list submitted by you to us. Non compliance of the same,
detected at any point of time may lead to cancellation of order or any
other action or both as deemed fit by Tata Steel.
23.3 The supplier shall acknowledge receipt of order/contract and send
the acceptance within 15 days
of placement of order. In case of non receipt of order
acknowledgement/any communication within this period, the order shall be
treated as accepted.
In case the supplier is an e-partner, the acknowledgement shall be
submitted through e-proc only.
23.4 Material Safety Data Sheet shall accompany each item (as specified
in the material
specification) at the time of delivery.
23.5 SURAKSHA SCHEME:
The Vendor understands that Tata Steel is committed to welfare of
Order Continuation Sheet
Page: 21 of 23
Order No. 2100576973/106

persons engaged by its Vendor for the purpose of execution of work order
placed by Tata Steel and working inside Tata Steel premises. Vendor
further agrees that all employees engaged by vendor and working inside
Tata Steel premises will be governed by the #Suraksha Scheme#
administered by Suraksha Charitable Trust. In the event of any accident
arising in the course for execution of work by the vendor within Tata
Steel premises resulting into death of employee of the vendor, as per
aforesaid Suraksha Scheme an annuity shall be purchased by Suraksha
Charitable trust for monthly pension of dependents of the deceased
employee of Vendor. The amount required for the purchase of the annuity
towards monthly pension is contributed to the Suraksha Charitable Trust
by Tata steel and subsequently 50% of the cost of purchase of annuity is
recovered from the vendor in following manner:
1. Vendors whose total billing from all orders/contract is equal to or
more than Rs.1 crore in last one year from the date of accident
resulting into death of the employee of such Vendor:-The total
contribution of 50% of the annuity value is recovered from the vendor
whose employee has died as a result of accident.
2. Vendors whose total billing from all orders/contract is less than
Rs.1 crore in last one year from the date of accident resulting into
death of the employee of a such vendor whose employee has died:-10% of
total billing from all orders/contract in last one year from the date of
accident resulting into death or 50% of the value of annuity whichever
is lower is recovered from the vendor whose employee died in the
accident. To make up the shortfall, a fixed amount shall be recovered
from all active vendors of Tata Steel all over India from the invoice
payable to such other vendors. The amount shall be calculated by
dividing the shortfall amount by total number of active vendor on the
date of accident resulting into death.
The Vendor authorises Tata Steel to make such recovery from their
invoice. It is clarified that payment under #Suraksha Scheme# shall be
over and above any amount payable by way of compensation to the deceased
dependent under Workmen Compensation Act 1923 or other labour
legislation, which shall be paid by the vendor. The vendor shall comply
all applicable law including but not limited to Workmen Compensation
Act, 1923 or other labour legislation all the time and contribution by
Tata steel under Suraksha Scheme shall be treated as voluntary payment
by Tata Steel and not as a part of compliance of any applicable law.#

24. Complaints and Queries : The Supplier shall contact ;


" Procurement Call Center at [email protected] for
complaints/queries related to payment.
" Procurement Call Center at [email protected] for
complaints/queries related to e-proc and other issues.
" Contact Nos. : 06572427139/ 06572145769/06576645769.
This Order shall be governed by the terms and conditions as specified
herein and PURCHASER's RFQ. In case any conflict between the terms and
conditions given this Order and those in the RFQ, Technical
Specification or other tender documents, the terms and conditions given
herein shall prevail.
Wherever Purchaser has signed an Agreement with the Supplier, in the
event of any conflict between the terms & conditions in this Order and
that in the Agreement, the terms & conditions incorporated in the
Agreement shall prevail.
25.For any Queries related to Tata Code of Conduct Pl seek
Clarification From :
Ethics Counsellor :
Mrs Soni, Chief Ethics Counsellor, Tata Steel Ltd, Jamshedpur-831001
E-mail: [email protected] Phone: 0657 # 2756595
Order Continuation Sheet
Page: 22 of 23
Order No. 2100576973/106

Toll Free Number : 1 800 103 2931


Access Code : 26790
URL: https://www.intouchfeedback.com/tsindia
<http://www.intouchfeedback.com/tsindia>
26. TERMS and CONDITIONS RELATED TO DELIVERY TERMS EXL AND LOGISTIC
PARTNER 3PL

A. LD Applicability Clause
LD charges will be applicable on actual handover date to 3PL and same
will be considered by warehouse team for LD applicability
B. Allowable Loading time at supplier premises after the
placement of vehicle by 3PL
# Vehicle#s placement and material pick up window time will be given by
3PL on supplier#s given handover date on ECCI
# Maximum time considered at Supplier (Gate IN to Out - Loading&
Documentation) for pick up > 10 MT shipment is 3 Hours, 2 Hours for 2.5
MT to 10 MT shipments and 1 Hour for <2.5 MT shipments after reporting
of vehicle
# Loading of the material onto 3PL vehicle at suppliers# premises will
be suppliers# responsibility
C. Detention Charges Clause
Detention charges of Rs1500- to 3500 (depending on the vehicle placed)
will be applicable for not complying with the scheduled Pick-up/Handover
date and time.
D. Documentation Verification
3PL will not pick-up any material without proper documents. In case of
urgency, suppliers will have to take approval from Category
Manager/Manager (Receiving Warehouse).
E. Rejected Material Clause
# Rejected material to be collected back by suppliers by their own
means of transportation
# Freight charges borne by TSL to DHL for receiving of material to be
deducted from supplier#s pending invoice or by credit notes

Packaging Clause

# Suppliers to ensure proper and safe packaging for all the items and
it should be transport worthy along with the label which should contain
the material description, order no, Quantity and suppliers name and
suppliers may take the photograph of the packs
# 3PL would carry goods on #said to contain# basis. 3PL will count the
number of Boxes/bags/ cartons/outer boxes at the time of loading at the
Warehouse and will take the responsibility of delivering the said number
of Boxes/ Bags/cartons/outer boxes as mentioned in the document at the
time of loading.
# 3PL will not be liable for any shortages or damages within the
carton/outer boxes provided the conditions of the packs are intact
visibly
# In this case the supplier will be held responsible for any deviation
on Quantity and Quality of the material
# 3PL will not be accepting any material in unpacked condition. However
for material which requires pick up in open condition from supplier,
the suppliers should own the responsibility and same to be mentioned in
handover document

27. All correspondence with us shall be in duplicate.


A. Documents :
Description No. of Copies
1. Invoice 1 + 1 Copies
Order Continuation Sheet
Page: 23 of 23
Order No. 2100576973/106

2. Inspection Clearance Certificates2 ( Two )


3. Material Receipted Challan (wherever applicable) 2 ( Two )
4. Packing List duly Signed by Vendor 2 ( Two )
5. Original Buyers copy of Excise Duty Invoice 1 + 3 Copies
6. Original Freight Document ( for reimbursement ) and Freight Bill 1
+ 3 Copies
7. Material Test Certificates / Inspection Report/MSDS 2 ( Two )
8. Bank Guarantee / Corporate Guarantee (wherever applicable) 1 + 3
Copies
Signature of Supplier's Representative
Name

( To be submitted by Supplier along with Invoice )

PLEASE NOTE THAT THE COMMERCIAL INVOICE (IF ANY) / ORIGINAL FOR BUYER
(FOR EXCISABLE GOODS) / FREIGHT BILLS (IF ANY) ARE TO BE SUBBMITTED TO
INVOICE VERIFICATION (IV) SECTION OF SMD AND DUPLICATE FOR TRANSPOTER,
ROAD PERMITS AND OTHER DOCUMENTS ARE TO BE SUBMITTED, ALONGWITH THE
MATERIAL TO THE RECEIVING SECTION OF SMD, TATA STEEL ONLY.

For Tata Steel Limited

Authorised Signatory

Nidhi Bhatt

MT Commercial
Sec_OffCHCSD

Print Date: 04.11.2019

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