Crash course in
Microsoft Teams
How to work better together
Crash course in Microsoft Teams 2
Table of contents
3 4 8
Introduction Communicate the Make meetings
way you want more productive
10 14
Collaborate Work with confidence and
with ease achieve more together
Crash course in Microsoft Teams 3
Introduction
In today’s workplace the best work gets out information? And how do you operate fast,
done by teams – teams of people with as if everyone were sitting in the same space?
different backgrounds and talents across
different departments, locations and even Luckily, Microsoft Teams brings you and
time zones. your co-workers together in a shared online
workspace where you can chat, meet, share
How do you ensure that everyone feels like files and work with business apps.
part of the team? How do you easily share
Crash course in Microsoft Teams 4
Communicate the
way you want
Crash course in Microsoft Teams 5
Get your team on the same page with group chat,
online meetings, calling and web conferencing
Connect at the
Stay in the loop
speed of light
Let’s face it. Email isn’t always the best Spend less time sending updates to team
tool for agile teamwork or project members. Conversations in Microsoft Teams
management. With Microsoft Teams, are persistent and threaded, so it’s easy to
you can start a quick chat with one or track topics and catch up on what you missed.
more co-workers. Reply instantly with
a short message or reaction, so you
and your team can be in sync.
Move seamlessly from chat Work from virtually
to call to web conference anywhere
When you’re chatting with one or more people Microsoft Teams works when you’re
in Microsoft Teams, you can start an impromptu on the move. Reply to a group chat from
voice or video call with screen sharing, file your phone or tablet. Or start a new chat
collaboration and digital whiteboarding. or video call from your mobile device.
Make work conversations Include people outside
informal and fun your company
Even with team members in different Since teamwork also involves people from
locations, Microsoft Teams makes your outside your company – like freelancers,
conversations feel like a quick chat in the copywriters and consultants – it’s vital to
hallway. Add some fun with animated GIFs, include them in conversations. Microsoft
memes, stickers and emojis. Teams makes this easy to do with secure
guest access.
Crash course in Microsoft Teams 6
Easily call, chat and web conference in one place
Add popular stickers and memes to your chats
Crash course in Microsoft Teams 7
Have fun with animated GIFs
Try communicating with
Microsoft Teams
Crash course in Microsoft Teams 8
Make meetings
more productive
Crash course in Microsoft Teams 9
Get tools to organise engaging
and productive meetings
Meetings made for Engage meeting
today’s teamwork participants
With team members in different departments, By sharing the content on your device, remote
locations and time zones, it’s hard to have attendees can follow along as if they were in
effective meetings. When you schedule the meeting room with you. Attendees can
a meeting in Microsoft Teams, it’s designed actively participate in Microsoft Teams using
with dispersed teams in mind. The meeting chat, an integrated digital whiteboard and
is set up for audio and video conferencing, apps like Word or Trello.
screen sharing, shared notes and chat. When
you’re on the go, join the meeting from your
phone for a great meeting experience.
Record meetings for
later use
Record the Microsoft Teams meeting so people
can ‘attend’ or review the meeting later. The
video of the meeting will be automatically
transcribed. Viewers can search for specific
terms and jump directly to the right part of
the recorded meeting.
Run your first meeting
in Microsoft Teams
Crash course in Microsoft Teams 10
Collaborate
with ease
Crash course in Microsoft Teams 11
Work together in one place with the tools,
files, apps and conversations your team needs
Access files, conversations Work together on Office
and apps in one workspace documents
Too much time is lost hunting for scattered No more juggling multiple versions when
information and tools related to a project. reviewing documents, spreadsheets or
With Microsoft Teams, you can access files, presentations as a team. Edit and review
conversations and apps in one workspace. files at the same time using Excel, Word,
PowerPoint and OneNote without leaving
Microsoft Teams.
Get noticed Use email when you need it
Use @mention to get someone’s attention in Email integration is easy. Simply send an
a channel conversation or a chat. Just type @ email to a channel in Microsoft Teams using
before their name. Your team member will be the channel email address. Once it's part of
notified, and the message will appear in their the channel, your team members can reply
Microsoft Teams notifications feed. to it to continue the conversation.
Customise Microsoft Integrate the business
Teams for the job at hand apps you already use
Organise your team using channels to group Microsoft Teams offers integrations with
conversations and files by certain topics. more than 250 business apps to choose
For example, create a plan, budget and from, including Trello, Evernote, Adobe,
news channel for your project team. Further GitHub and Zendesk. And of course,
customise your workspace in Microsoft Teams there’s built-in access to Office 365 apps
by pinning important files, apps or reports like SharePoint, Power BI, Planner, Flow
for quick reference. and PowerApps.
Crash course in Microsoft Teams 12
Use @mentions to notify team members
Continue using familiar apps like Evernote directly within Microsoft Teams
Crash course in Microsoft Teams 13
Easily integrate email using a channel email address
Explore collaboration
in Microsoft Teams
Crash course in Microsoft Teams 14
Work with confidence and
achieve more together
End-to-end security backed by Microsoft helps
protect what you share and add to Microsoft Teams.
That way, your personal information, company data
and customer details stay safe.
Start using breakthrough teamwork tools now.
Try Teams
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