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FB08 Individual Document Reversal

This document provides instructions for reversing a general ledger document in SAP that was previously entered incorrectly. It describes finding the document to reverse, updating fields like fiscal year and reversal reason, displaying the document before reversal, and saving to post the reversal document. Reversing allows correcting a mistake by posting an offsetting entry rather than redoing the entire document.

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Hossein Shahrian
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163 views6 pages

FB08 Individual Document Reversal

This document provides instructions for reversing a general ledger document in SAP that was previously entered incorrectly. It describes finding the document to reverse, updating fields like fiscal year and reversal reason, displaying the document before reversal, and saving to post the reversal document. Reversing allows correcting a mistake by posting an offsetting entry rather than redoing the entire document.

Uploaded by

Hossein Shahrian
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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COST CENTER ACCOUNTING

GENERAL LEDGER
END USER TRAINING DOCUMENTS

FB08 -

Functionality

The previously entered GL document was entered incorrectly. Need to reverse the
document.

Scenario

A user made a mistake during document entry. Now he wants to reverse the incorrect
document and post a new document again.

Requirements

Document to be reversed cannot include already cleared items. If you want to reverse
document that was already cleared, you need to reset all cleared items before posting a
reversal.

Menu Path Accounting  Financial Accounting  General Ledger 


Document  Reverse  FB08 - Individual Reversal
Transaction Code FB08

1. Double click on FB08 - Individual Reversal.


2. If you don’t know the document number, click Find documents Button
.

Note: The system will display the screen where you can enter the search criteria.

3. Update the following fields:

Field Name Field Description Values


Fiscal year The Fiscal year number Example: 2003
Document type Code identifying the method Example: SA
that the system uses to process
the transaction

4. Click Execute Button

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COST CENTER ACCOUNTING
GENERAL LEDGER
END USER TRAINING DOCUMENTS

5. The system will display a list of documents:

6. Click on the document you want to reverse:


.

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COST CENTER ACCOUNTING
GENERAL LEDGER
END USER TRAINING DOCUMENTS

Reverse Document: Header Data

7. Update the following fields:

Field Name Field Description Values


Reversal reason Type of the reversal Example: 03

There are defined five reversal reasons:


01 Reversal in current period
02 Reversal in closed period
03 Actual reversal in current period
04 Actual reversal in closed period
05 Accrual/deferral posting

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COST CENTER ACCOUNTING
GENERAL LEDGER
END USER TRAINING DOCUMENTS
Reasons 03 and 04 allow “negative” postings. To post a negative reversal, the following
prerequisites must be fulfilled:

a) The company code must be defined as allowing negative postings,


b) The document type must allow negative postings.

8. If you want to display the document before reversal, click Display before reversal
Button .

Display Document: Overview

9. Click Back

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COST CENTER ACCOUNTING
GENERAL LEDGER
END USER TRAINING DOCUMENTS
Reverse Document: Header Data

10. If you want to reverse the document, click Save Button. . The system will post a
reversal document

Depending on the configuration, a reversal document can be the same type of a


document or a different one.

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COST CENTER ACCOUNTING
GENERAL LEDGER
END USER TRAINING DOCUMENTS

Another way to reverse a document is to post a new document using a negative posting
option. This option is different than the regular document reversal – you can hide the
line items when you analyze the account. You can also find the negative posting option
useful when you posted a document containing several line items and you need to
reverse only one of them. In such case it might be easier to post an additional document
using the negative posting then reverse the whole document and post it again with the
correct figures.

11. The message bar displays “Document XXXXXX was posted in company code 5200”.

SAPTOPJOBS Page 6 of 6

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