MS.

EXCEL
SHORTCUTS
General

F1 = Open help
F4 = Repeat last action
F7 = Run spellcheck
F11 = Insert chart in new sheet
Alt = Snap to grid
Alt + F1 = Insert embedded chat
Alt + F8 = Open macro dialog box
Alt + F11 = Open VBA Editor
Alt + ' = Open Modify Cell Style
Alt + = Activate filter
Alt + C = Clear select filter
Alt Space = Display control menu
Ctrl + Z = Undo last action
Ctrl + Y = Redo last action
Ctrl + C = Copy selection
Ctrl + X = Cut selection
Ctrl + V = Paste content
Ctrl + F = Display Find and Replace

(Find Tab)
Ctrl + H = Display Find and Replace

(Replace Tab)
 MS. EXCEL
SHORTCUTS
General - Continued

Ctrl + T = Create table

Ctrl + A = Select table
Ctrl + D = Duplicate object
Ctrl + 6 = Hide or show objects
Ctrl + Alt + V = Display the Paste
Ctrl + Shift + L = Toggle Autofilter
Ctrl + Space = Select table column
Ctrl + Shift + F4 = Find previous match

(after initial Find)
Shift + F4 = Find next match

(after initial Find)
Shift + F7 = Open Thesaurus
Shift + F10 = Show right-click menu
Shift + Space = Select table row

Worksheet

Shift + F11 = Insert new worksheet

Ctrl + PgDn = Go to next worksheet
Ctrl + PgUp = Go to previous worksheet
Alt + O, H R = Rename current worksheet
Alt + E, L = Delete current worksheet
 MS. EXCEL
SHORTCUTS
Worksheet - Continued

Alt + E, M = Move current worksheet

ScrLk = Toggle scroll lock
Ctrl + Shift + F1 = Toggle full screen
Ctrl + P = Print
Alt + P, R S = Set print area
Alt + P, R C = Clear print area
Alt + R, P S = Protect sheet

Workbook

Ctrl + N = Create new workbook

Ctrl + O = Open workbook
Ctrl + S = Save workbook
F12 = Save as
Ctrl + Tab = Go to next workbook
Ctrl + Shift + Tab = Go to previous workbook
Ctrl + F9 = Minimize
Ctrl + F10 = Maximize
Alt + R, P W = Protect workbook
Ctrl + F4 = Close current workbook
Alt + F4 = Close Excel
Ctrl + F1 = Expand or collapse ribbon
 MS. EXCEL
SHORTCUTS
Workbook - Continued

Alt = Activate access keys

= Move through Ribbon

tabs and groups
Space OR Center = Open selected control
Enter = Confirm control change
F1 = Get help on selected control

Drag and Drop

Drag = Drag and cut

Ctrl + Drag = Drag and copy
Shift + Drag = Drag and insert
Ctrl + Shift + Drag = Drag and insert copy
Alt + Drag = Drag to worksheet
Ctrl + Drag = Drag to duplicate worksheet

Navigation

= Move one cell right

= Move one cell left
= Move one cell up
= Move one cell down
 MS. EXCEL
SHORTCUTS
Navigation - Continued

Alt + PgUp = Move one screen left

Alt + PgDn = Move one screen right
PgUp = Move one screen up
PgDn = Move one screen down
Ctrl + = Move to right edge of data
Ctrl + = Move to left edge of data
Ctrl + = Move to top edge of data
Ctrl + = Move to bottom edge of data
Home = Move to beginning of row
Ctrl + End = Move to last cell in

worksheet that contains data
Ctrl + Home = Move to rst cell in worksheet
End = Turn End mode on

Selection

Shift + Space = Select entire row

Ctrl + Space = Select entire column
Ctrl + A = Select current region
Shift + Click = Expand selection
Esc = Exit 'Add to Selection' mode
 MS. EXCEL
SHORTCUTS
Selection - Continued

Ctrl + Click = Add non-adjacent cells

to selection
Ctrl + Alt + = Move right between

non-adjacent selections
Ctrl + Alt + = Move left between

non-adjacent selections
Shift + F8 = Toggle 'Add to

Selection' mode
Shift + = Extend selection right
Shift + = Extend selection left
Shift + = Extend selection up
Shift + = Extend selection down
Shift + PgUp = Extend selection up

one screen
Shift + PgDn = Extend selection down

one screen
Alt + Shift + PgUp = Extend selection right

one screen
Alt + Shift + PgDn = Extend selection left

one screen
Shift + Home = Extend selection to start
of row(s)
 MS. EXCEL
SHORTCUTS
Selection - Continued

Ctrl + Shift + Home = Extend selection to first

cell in worksheet
Ctrl + Shift + End = Extend selection to last

cell in worksheet
F8 = Toggle 'Extend Selection'

mode

Active Cell

Shift + Backspace = Select active cell

Ctrl + Backspace = Show the active cell on
worksheet
Ctrl + . = Move active cell clockwise

to corners of selection
Enter = Move active cell down in

selection - wrap to next

column
Shift + Enter = Move active cell up in
selection - wrap
to previous column
 MS. EXCEL
SHORTCUTS
Active Cell - Continued

Tab = Move active cell right in a

selection - wrap to next row
Shift + Tab = Move active cell left in a
selection - wrap to previous
row

Select Special

Ctrl + G OR F5 = Display 'Go To' dialog box

Ctrl + Shift + O = Select cells with comments
Ctrl + Shift + * = Select current region

around active cell
Ctrl + A = Select current region
Ctrl + [ = Select direct precedents
Ctrl + Shift + { = Select all precedents
Ctrl + ] = Select direct dependents
Ctrl + Shift + } = Select all dependents
Alt + ; = Select visible cells only
 MS. EXCEL
SHORTCUTS
Cell Edit Mode

F2 = Edit the active cell

Shift + F2 = Insert or edit comment
Shift + F10, M = Delete comment
Esc = Cancel editing
Shift + = Select one character right
Shift + = Select one character left
Ctrl + = Move one word right
Ctrl + = Move one word left
Ctrl + Shift + = Select one word right
Ctrl + Shift + = Select one word left
Shift + Home = Select to beginning of cell
Shift + End = Select to end of cell
Ctrl + Delete = Delete to end of line
Backspace = Delete character to left
Delete = Delete character to right
Alt + Enter = Start a new line in the same cell

Entering Data

Enter = Enter data and move down

Shift + Enter = Enter data and move up
Tab = Enter data and move right
 MS. EXCEL
SHORTCUTS
Entering Data - Continued

Shift + Tab = Enter data and move left

Ctrl + Enter = Enter data and stay in same cell
Enter = Enter same data in multiple cells
Ctrl + ; = Insert current date
Ctrl + Shift + : = Insert current time
Ctrl + D = Fill down from cell above
Ctrl + R = Fill right from cell on left
Ctrl + ' = Copy formula from cell above
Ctrl + Shift + " = Copy value from cell above
Ctrl + K = Insert hyperlink
Alt + = Display AutoComplete list
Ctrl + E = Flash fill

Entering Data

Ctrl + 1 = Format cells

Ctrl + Shift + F = Display Format Cells
Ctrl + B = Apply or remove bold
Ctrl + I = Apply or remove italics
Ctrl + U = Apply or remove underscore
Ctrl + 5 = Apply or remove strikethrough
 MS. EXCEL
SHORTCUTS
Formatting - Continued

Alt + H, AC = Align center

Alt + H, AL = Align left
Alt + H, AR = Align right
Alt + H, 6 = Indent
Alt + H, 5 = Remove indent
Alt + H, AT = Wrap text
Alt + H, AM = Align top
Alt + H, FG = Increase font size one step
Alt + H, FK = Decrease font size one step

Number Formatting

Ctrl + Shift + - = Apply general format

Ctrl + Shift + ! = Apply number format
Ctrl + Shift + @ = Apply time format
Ctrl + Shift + # = Apply date format
Ctrl + Shift + $ = Apply currency format
Ctrl + Shift + % = Apply percentage format
Ctrl + Shift + ^ = Apply scientific format
 MS. EXCEL
SHORTCUTS
Borders

Alt + HB = Open list of border styles

from Ribbon Align center
Ctrl + Shift + & = Add border around

selected cells
Alt + H, BR = Add or remove right border
Alt + H, BL = Add or remove left border
Alt + H, BP = Add or remove top border
Alt + H, BO = Add or remove bottom border
Alt + H, BA = Add all borders to all cells in

selection
Ctrl + Shift + - = Remove borders

Formulas

= OR + = Begin entering a formula

F4 = Toggle absolute and

relative references
Shift + F3 = Open the Insert Function

Dialog Box
Alt + = = Autosum
Ctrl + ' = Toggle displaying formulas
on and off
 MS. EXCEL
SHORTCUTS
Formulas - Continued

Ctrl + Shift + A = Insert function arguments

Ctrl + Shift + Enter = Enter array formula
F9 = Calculate worksheets
Shift + F9 = Calculate active worksheet
Ctrl + Alt + F9 = Force calculate all worksheets
Ctrl + Shift + U = Expand or collapse the

formula bar
Ctrl + A = Display function arguments

dialog box
Ctrl + F3 = Open Name Manager
Ctrl + Shift + F3 = Create name from values in

row(s)/column(s)
F3 = Paste name into formula
Tab = Accept function with auto-
complete

Rows and Columns

Ctrl + + = Display Insert Dialog box
Ctrl + + = Insert selected number of

rows/columns
Ctrl + - = Display Delete dialog box
 MS. EXCEL
SHORTCUTS
Rows and Columns - Continued

Ctrl + - = Delete selected number of

rows/columns
Delete = Delete contents of selected

cells
Ctrl + 0 = Hide columns
Ctrl + 9 = Hide rows
Ctrl + Shift + 9 = Unhide rows
Alt + Shift + = Group rows or columns
Alt + Shift + = Ungroup rows or columns
Alt + Shift + = Open Group Dialog Box
Alt + Shift + = Open Ungroup Dialog Box
Ctrl + 8 = Hide or show outline symbols

Pivot Tables

Alt + N,V = Create pivot table

Ctrl + A = Select entire pivot table
Alt + Shift + = Group pivot table items
Alt + Shift + = Ungroup pivot table items
Ctrl + - = Hide pivot table item
Alt + H, SC = Unhide pivot table item
Alt + N, SZC = Insert pivot chart
 MS. EXCEL
SHORTCUTS
Rows and Columns - Continued

Ctrl + - = Delete selected number of

rows/columns
Delete = Delete contents of selected

cells
Ctrl + 0 = Hide columns
Ctrl + 9 = Hide rows
Ctrl + Shift + 9 = Unhide rows
Alt + Shift + = Group rows or columns
Alt + Shift + = Ungroup rows or columns
Alt + Shift + = Open Group Dialog Box
Alt + Shift + = Open Ungroup Dialog Box
Ctrl + 8 = Hide or show outline symbols

Pivot Tables

Alt + N,V = Create pivot table

Ctrl + A = Select entire pivot table
Alt + Shift + = Group pivot table items
Alt + Shift + = Ungroup pivot table items
Ctrl + - = Hide pivot table item
Alt + H, SC = Unhide pivot table item
Alt + N, SZC = Insert pivot chart
 MS. EXCEL
SHORTCUTS
Dialog Boxes

Tab = Move to next control

Shift + Tab = Move to previous control
Ctrl + Tab = Move to next tab
Ctrl + Shift + Tab = Move to previous tab
Enter = Accept and apply
Space = Check and uncheck box
Esc = Cancel and close the dialog box