Specialist Diploma in WSH

(WSHP Level C)

Competency Unit
Manage Internal WSH Management
System Audit

Name: Muhammad Amirul Hakim Bin Mohamed

NRIC: S9123849G
Contact/Email: 91690584 / [email protected]
Batch No: VLC-MIWSHAS-22-0650 (VLC-WSHPCC-21-0650)

Trainer Email: [email protected]

Case Study
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WA1- Audit Plan
S/No Audit Plan Components

1 Audit Objectives – List down the objectives

1. To evaluate the effectiveness of the company's safety effort.

2. To implement recommendations which lead to a reduction in accidents and
minimization of loss potential.
3. To identify WSH management system deficiencies.
4. To determine the ability of the company’s WSH Management System to ensure
the organization meets applicable statutory, regulatory, and contractual
requirements.
2 Audit Criteria – List down Legal Requirements & other requirements
(including contractual requirement

1. Safe work Procedures (SWPs)

2. Relevant Workplace Safety and Health (WSH) Act and Subsidiary Legislation such
WSH Act, WSH (Risk Management) Regulations and WSH (General Provision)
Regulations.
3. Relevant Code of Practice such as code of practice for WSH Risk Management,
code of practice for Working Safely At Height and code of practice on safe lifting
operations in the workplace.

3 Date, Time and Duration of Audit – To confirm with Auditee

Date: 31/01/2022
Time: 0900 hrs
Duration: 8.5 hrs
Remarks: Liaised with auditee through SMS, phone calls and email.

4 Pre-audit site visit

Main Workshop

5 Audit Scope – List down the coverage of systems, No. of plants, function
units & processes

 WSH Management system - Servicing and repairing of Machinery Parts

 1 Plant (22, Titan Road, Singapore 123456)
Function unit and processes
 Production department (workshops)
 Logistic and warehouse department
 Waste Storage
 Office

S/No Audit Plan Components

6 Critical Process/ elements to focus on (including previous audit findings)

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 - Risk Assessment
- Training and awareness
- Safety Policy
- Legal & other requirement

7 Resources required (Material & Equipment) for Audit – List down Material &
Equipment

- Video Recorder
- Camera
- Questionnaires
- Interview Sheets
-
8 Auditors selected – Roles & Responsibilities, Training & experience

Lead Auditor
- Leading an audit team.
- Conduct the opening meeting according to auditing standards.
- Analyse the results of previous audits, if any.
- Ensure audits are conducted in accordance with the requirements of Regulatory
Authorities.
- Organize the audit team to carry out the tasks.
- Review with the client any need for changes to the audit scope that becomes
apparent as on-site auditing activities progress.
Training & experience: 15 years of safety experience (MOM approved safety
auditor)

Co Auditor
- Conduct audits in accordance with regulatory authority requirements.
- Conduct audits according to the audit itinerary.
- Discussion of audit results with lead auditor before closing meeting.
- Follow the lead auditor's instructions.
- Aid the lead auditor in presenting findings on clauses or elements audited by him at
the closing meeting.

Training & experience: 12 years of safety experience (MOM approved safety

auditor)

9 Possible difficulty and challenges anticipated

- As this is an internal audit, the familiarity of the auditor with the company can create
biasness in the auditing process (particularly if they have completed safety audits
before and are known to staff).

- Accidents/Near Misses/Incidents were unreported.

WA2- On-Site Audit Schedule

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 Name of Company: TITAN MANUFACTURING PTE LTD
Name of Lead auditor: Mohamed Noh Name of Co-auditor: Anson Chew
Time hours Audit Activity Auditor Auditee

0900 - 0930 Opening Meeting Mohamed Noh All employees

- Introduce the audit team

- Confirm

0930 - 1030 Document review Mohamed Noh Julian

Anson Chew Josh
- Review Risk Assessment (RA)
- Review Standard Operating Procedures (SOPs)
- Review Training Records
- Review past accident/incident records

1030 - 1230 Site inspection & Interview of staffs Mohamed Noh Julian
Anson Chew Josh
- Waste Storage
- Main Workshop
- Warehouse

1230 - 1330 Lunch

1330 - 1530 Site inspection & Interview of staffs Mohamed Noh Julian
Anson Chew Josh
- Cutting Area
- Chemical Storage

1530 - 1700 Document Review / Interview (Continue) Mohamed Noh Julian

Anson Chew Josh
- Review Monthly Site Inspection Records
- Review equipment and servicing records

1700 - 1730 Closing Meeting Mohamed Noh All employees

- Presentation for audit findings

- Recommend corrective and preventive actions
(CAPA)
- Discussion on recommended CAPA by auditees.

WA3- Internal Audit Protocol

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S/No Audit Check Item (Document Review) Remarks

1 Training

a Are all the employees equipped with the relevant Check training records and
trainings and required certificates to conduct their interview staffs
own task/duty?
b Are all the employees able to demonstrate their Check training records and
competency in their own task/duty? interview staffs
c Are the supervisors conducting on job training Check training records and
(OJT) for their staff? interview staffs
2 Risk Assessment

a Does all the identified hazards have additional risk Match site practice with
control measures in the risk assessment? control specified in RA.

b Are the existing control measures being Interview staffs and match site
implemented on site? practice with control specified
in RA.
c Does the RA been updated regularly when any new Check RA thoroughly.
hazard was identified?
3 Safe Work Procedures (SWPs)

a Does the SWPs cover all the job scope/task To check the SWPs
available on site? thoroughly.
b To check area of the site
Are all relevant and valid permits displayed at site?
thoroughly.
c Were the available permit to work system (PTW) To check displayed PTWs at
implemented by authorised person? the site thoroughly.
4 Accident/Incident Investigation

Are all reportable accidents/incidents reported to

Check past accident/incident
a the relevant authorities?
reports
Interview WSH committee and
b
Are investigation carried out in a promptly manner? check past accident/incident
reports
5 Policy
Is the policy reviewed to ensure its continuing
a Check policy’s date
suitability and effectiveness at defined intervals?
Can all employees demonstrate an understanding
b Interview staffs
of the company’s policy?

(Interview of Personnel)
S/N Audit Check Item (Interview Questionnaire) Yes No Remarks
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o
Julian (Supervisor)

A As a supervisor, did you monitor your workers' √ To maintain monitoring

WSH performance after they had attended the regularly.
WSH induction training?
B What kinds of workplace hazards are you and/or Supervisor able to explain
your employees exposed? the relevant hazards in
√
detail.
C Is there an employee suggestion scheme in place Feedback forms were
to encourage workers to provide ideas for introduced to all the
√
improvement on WSH matters? employees.
Josh (Operator)
A Have you attended the WSH induction training of √
this project site?
B Are you aware of the WSH requirements at this √
workplace?
C How are you involved in the safety decision- √ He is a member of the
making process? WSH committee and
attended any safety
meeting regularly.

(Physical Inspection)
S/N Audit Check Item (Physical Inspection) Yes No Remarks
o
1 Safety Bulletin Boards

Are the safety bulletin boards provided and √ All in order.

maintained at suitable locations?
Are the information of safety bulletin boards √ Some of the information
updated regularly? were outdated.
2 Personal Protective Equipment (PPE)
Is the required/relevant personal protective √ All in order.
equipment worn?
Is the correct PPE made available, stored correctly, √ All in order.
and maintained in good condition?
Is there signage of PPE requirements for specific √ All in order.
equipment and tasks?
3 Plant & Equipment
Any Lifting gear & equipment in good condition and √ All in order.
tagged?
Any grinder abrasive wheels undamaged / not √ All in order.
worn, guards in place and in satisfactory condition?
Operator controls labelled and protected / located √ All in order.
so as to prevent inadvertent operation?
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 Plant & equipment guarding in place? √ All in order.
Hand tools well stored & maintained? √ Some hand tools were
missing and were not
accounted for.
4

WA4 – AUDIT REPORT

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 Titan Machinery Workshop P/L

WSH MANAGEMENT SYSTEM

INTERNAL AUDIT REPORT

Audit date:31/01/2022
Report date: 01/02/2022
Report prepared by: Anson Chew (Co Auditor)
Report reviewed by: Lim Tik Tok (Operations Manager)
Report approved by: Gunasekaran (Director)

1. Audit Objectives:

1. To evaluate the effectiveness of the company's safety effort.

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 2. To implement recommendations which lead to a reduction in accidents and minimization
of loss potential.
3. To identify WSH management system deficiencies.
4. To determine the ability of the company’s WSH Management System to ensure the
organization meets applicable statutory, regulatory, and contractual requirements.

2. Audit Scope:

 WSH Management system - Servicing and repairing of Machinery Parts

 1 Plant (22, Titan Road, Singapore 123456)

Function unit and processes

 Production department (workshops)
 Logistic and warehouse department
 Waste Storage
 Office

3. Audit Methodology

 Document Review
 Interview of Personnel
 Physical Inspection

4. Auditor and Auditee Team

Auditor Team Auditee Team

1. Mohamed Noh (Lead Auditor) 1. Julian (Supervisor)
2. Anson Chew (Co Auditor) 2. Josh (Operator)

AUDIT FINDINGS:
S/N Audit Element Audit Finding Type of finding Recommendation
o
1. Risk Assessment There were some critical Non-Conformity To be included in the RA.
work activities not
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 indicated in the RA. (Use
of table saw)
2. Risk Assessment There were insufficient Area for To be included in the RA.
additional control improvement
measures included in
the RA.
3. Safe Work Procedures There were some safe Non-Conformity To be included in the SWPs.
(SWPs) work procedures not
identified in certain job
scopes.
4. Safe Work Procedures Permit to work system Non-Conformity To implement corrective and
(SWPs) (PTW) for hot work preventive actions (CAPAs)
carried out was not immediately.
available at workshop.
5. Policy Some of the employees Non-Conformity Management to ensure that all
did not demonstrate employees read through the
understanding of the company’s policy.
company’s policy.
6. Training Some of the employees Non-Conformity To implement corrective and
did not have the relevant preventive actions (CAPAs)
training/certificate to immediately.
operate a task on site.

WA5- Follow-up Action Plan

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 Name of Company: Titan Manufacturing Pte Ltd

Address/ Location of 22 Titan Road, Singapore 123456

Plant
Type of Audit WSHMS Internal Audit

Date & Time 31/01/2022

Audit Follow Up Action Plan

Prepared By Anson Chew Approved Gunasekaran
By

Designation Co Auditor Designation Director

Signature Signature

Follow up Action Plan

S/ Audit Findings CAPAs taken Action Date of
N Officer Completion
There were some critical work activities CA: Safe work procedures WSH
1. not indicated in the RA. (Use of table for usage of table saw to Immediate
Officer(s)
saw) be implemented

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 immediately.

PA: Pre-task briefing for

the activity to be done
before commencement of
work.

2. There were insufficient additional control To be included in the RA. WSH

measures included in the RA. Officer(s) Immediate

3. There were some safe work procedures To be included in the WSH Immediate
not identified in certain job scopes. SWPs. Officer(s)

Permit to work system (PTW) for hot work CA: Work temporarily WSH Immediate
carried out was not available at stopped until permit-to- Officer(s)
workshop. work has been applied and
approved.
4.

PA: Work supervisors to

report daily at 8am on the
work activities for the day.

Some of the employees did not Management to ensure WSH Immediate

demonstrate understanding of the that all employees read Officer(s)
5.
company’s policy. through the company’s
policy.

Some of the employees did not have the CA: The employees were WSH Immediate
relevant training/certificate to operate a asked to stop their work Officer(s)
task on site. immediately.
6. PA: All employees to
submit their relevant
certificates upon joining the
company.

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