Revised Requirements For HOA Registration

Requirements HOA Registration based on Revised IRR of RA 9904
Note:
a. All information must be typewritten or at least legibly written;
b. The name of your association must include the phrase "HOMEOWNERS' ASSOCIATION, INCORPORATED".
C. All documents must be filed in triplicate/three (3) copies and neatly fastened in a folder each.
REMARKS
1. Notarized Articles of Incorporation pages signed on each and every page thereof by
all the incorporators consisting of not less than five (5) nor more than fifteen (15) natural
persons;
2. Notarized Bylaws pages signed on each and every page thereof by all incorporators or
members of the interim Board consisting of not less than five (5) nor more than fifteen (15)
natural persons;
3. Minutes of the General Assembly which must be certified by the interim secretary and
attested by the president, stating among others, the date of meeting and the fact of
quorom, together with the attendance sheet signed by the members present and their
corresponding votes approving or disapproving the Bylaws. (for non-regular)
4. Notarized General Information Sheet
5. Certification issued by the President, as to the existience or absence of any other

association in the subdivision/ village or community; and the name and asddress of the
nearest association
6. Code of Ethics signed on every page by the members of the Board of Trustees or
Directors and officers of the association
7. Notarized Undertaking by the association president to change the nameof the

association in the event that another person, firm or entity within the same
barangay, city or muncipality has acquired a prior right to use the name or one
similar thereto, and to comply with pertinent rules and regulations
8. Authorization by the interim president for the representative of the associaiton to

transact and/or follow-up its application for registration withh the Regional Office
9. Proof of payment of filing fee
Additional Requirements for subdivision projects:

1. CTC of the approved subdivision/ development plan indicating the area covered by
the association
2. List of Members of applicant association with the members' corresponding signatures

and addresses, certified by the association secretary and arrested to by the association
president.
Organization of Associations Initiated; by Subdivision Owners/ Developers. Where the organization and registration of
the associated was initiated by the subdivision owner/ developer pursuant to Section 27 of Presidential Decree No. 957, in
addition to the documents stated in Sections 28 and 29 of this Rules, the applicant association shall submit the following
documents in triplicate
1. Certification under oath attestin that as of the date of the foling of the application for
registration, the subdivision lot buys have neither constructed their homes, nor have on-
going constructions or occupied their lots. Otherwise, the applicant associationn shall
certify that fifty (50%) of the saleable house and lots have not yet been sold.
2.Certification under oath that the existing residents have been duly informed and they
consent to the project owner and/or developer's organization and registration of the
Homeowners' Association
3. Names of the buyers and/or existing residents of the project
Additional Requirements for CMP or other Similar Land Tenurial Assistance Programs
1. Duplicate original copy of the Notarized Intent to Sell/Buy, Deed of Absolute Sale,
or Memorandum of Agreement
a. Documents must contain the marital consent if the spouse own the lot;
b. If the person signing the document is different from the name of the owner as
indicated in the title of the lot, a Special Power of Attorney authorizing him to
sign on the owner's behalf must be attached. The SPA should be attached and
must be original or certified true copy of the original and notarized.
c. If the lot owner/s is/are already deceased, an Extra Judicial Settlement of the
Estate must also be attached to determine the legitimate heirs of the property.
d. If the lot owner/s is a company or a business entity, a Secretary's Certificate,

indicating the name of the person authorized to sell the propery in behalf of the
company, must be attached;
e. For NHA projects, the endorsement of the association's registration by the
said agency and Community Development Plan must also be attached;
f. Associations under special proclamation, a certificate true copy of the said
proclamation must also be attached.
2. Certified true copy of the original or transfer certification of the title of the lot
occupied by the members of applicant association or of the lot intended to be purchased,
issued not later than sixty (60) days before the date of filing of application.
3. List of members-beneficiaries with the members' corresponding signatures and

addresses, certified by the association secretary and attested to by the association
president. For non-ownership tenurial arrangement, the list of members shall state the
nature of occupancy.
4. If the site is located within a subdivision project, the certification from the existing
association that it interposes no objection to the organization of the association.
5. Schematic plan of the area covered by the association signed by the association
president
6. For off-site subdivision or LGU resettlement project, proposed subdivision plan
signed by a Geodetic Engineer in lieu of the schematic plan
NHA Housing Projects/ Programs

1. NHA Certification attesting that the association is the only association recognized and/or
accredited by the NHA
2. List of Members awardees/ beneficiaries of the program with the members'
corresponding signatures and addresses, certified by the NHA
Government Housing or Resettlement Programs

1. Certification Issues by the Municipal or City government attesting:
*The name and principal address of the association
*The location or territorial jurisdiction of the association
*The association is the only association recognized and/or accredited in the community or
area and there is no other associations existing in the same or proposed project, or
community.
2. List of beneficiaries with their corresponding signatures and addresses, certified by the
proper housing or settlement office of the Municipal City or City Government
3. Schematic plan of the area covered by the association signed by the association
president and attested by the Municipal or City Government concerned administering
and/managing the project.
REGULAR SUBDIVISION
Fees
A. Articles of Incorporation Examination Php 940.00
B. By-Laws Examination Php 940.00
C. Registration of Books (5 books) Php50.00/book Php 250.00
D. Documentary Stamp Php 30.00
Total Php 2,160.00
NON-REGULAR SUBDIVISION (CMPs and other tenurial assistance program)

Fees
A. Articles of Incorporation Examination Php 780.00
B. By-Laws Examination Php 780.00
C. Registration of Books (5 books) Php50.00/book Php 250.00
D. Inspection Fee Php 1,500.00/has
E. Documentary Stamp Php 30.00
Total Php 2,160.00

Revised Requirements For HOA Registration

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Requirements HOA Registration based on Revised IRR of RA 9904

4. Notarized General Information Sheet

5. Certification issued by the President, as to the existience or absence of any other

7. Notarized Undertaking by the association president to change the nameof the

8. Authorization by the interim president for the representative of the associaiton to

Additional Requirements for subdivision projects:

2. List of Members of applicant association with the members' corresponding signatures

d. If the lot owner/s is a company or a business entity, a Secretary's Certificate,

3. List of members-beneficiaries with the members' corresponding signatures and

NHA Housing Projects/ Programs

Government Housing or Resettlement Programs

NON-REGULAR SUBDIVISION (CMPs and other tenurial assistance program)

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