WORD PROCESSING

Image showing the word processing Icon

Microsoft Word is the word processing component of the Microsoft Office

Suite. It is used primarily to enter, edit, format, save, retrieve and print documents.

A word processor is used to manipulate text. It is able to edit, revise, store, format

and print any document (letters, reports, manuscripts etc.). Any text in a word

processor can be manipulated and formatted selectively using „selective blocks‟

via mouse/keyboard. Usually the selected blocks are blue in color. Words can also

be found and replaced in the entire document/selection at once. Images, Diagrams

and Charts can be inserted accordingly. Examples - Microsoft Word, Libre Office

Writer, Google Docs etc.

Word processing skills refer to the know-how of using word processing

software to create professional word documents. These skills are necessary to

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create letters, emails, organizations' reports and other documents. Word processing

skills help an individual create and organize word documents that are attractive and

readable. Skills include aligning text in the document and using various fonts to

create a presentable document. It is also important to learn how to set the correct

line spacing and margins to produce presentable word documents. In addition, the

use of the thesaurus tool built into many word processing software helps create

professional documents.(https://www.reference.com/world-view/word-processing-

skills-93dd1df9fa53c6dd)

Popular word processing software, including Microsoft Word for Windows

and Pages for Mac, have built in spelling and grammar check capability that should

be used to create documents free of spelling and grammar errors. Another word

processing skill one should master is the use of headers and footers. This skill

includes important details that need to appear in the document such as dates and

page numbers. Creating and formatting tables is an important skill, especially when

dealing with research data. In addition, one needs to know how to set tabs

appropriately. Learning to use page breaks appropriately is very useful, especially

when creating large documents.

ADVANTAGE OF WORD PROCESSOR

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  Time saving - people can generally type words faster than they can write

using a pen. This means they take less time to create a document when

typing

 Clarity - word processors have fonts that help make the document clear or

easy to read as compared to different handwriting

 Synchronization - people in two different locations can create a document

through synchronization. This means both can edit and add content almost

simultaneously

 Spell checking - word processors have automatic spell checking features

that help in error elimination. They also allow for grammar correction in

certain instances Easy to correct mistakes

 You can save your work and come back to it at a later time

 Many handy features available e.g. borders, text layout

 Useful tools such as spell checker, grammar checker available to improve

the quality of your work

 Plenty of professional quality document templates available online

 Can import data from a database and use it to create mail merge

MICROSOFT SPREADSHEET

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 A spreadsheet processor is designed to perform calculations on the

spreadsheet data based on formulas input by the user. The data can also be

converted into Analytical Graphics6Any spreadsheet consists of a grids made by

rows (horizontal direction) and columns (vertical direction). Any cell in the grid

can be identified by its Row Number and Column Alphabet.

ADVANTAGE OF MICROSOFT EXCEL (SPREADSHEET)

1. Best way to store data

2. You can perform calculations

3. All the tools for data analysis

4. Easy to data visualizations with charts

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 5. You can print reports easily

6. So many free templates to use

7. You can code to automate

8. Transform and clean data

9. Store data with millions of rows

10.You can work with Excel online + mobile app

MICROSOFT DESKTOP PUBLISHER

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 Image showing Microsoft Publisher Icon

Microsoft Publisher is a desktop publishing application from Microsoft,

differing from Microsoft Word in that the emphasis is placed on page layout and

design rather than text composition and proofing. Microsoft Publisher is a desktop

publishing application. In contrast to Microsoft Word, where the focus is on text

composition and proofing, Microsoft Publisher is focused on the design and layout

of pages.

Available in higher-end versions of Microsoft Office, Publisher can be used

to create a wide variety of publications, from business cards and calendars, to

newsletters and greetings cards. Publisher is seen as an easy-to-use, entry-level

desktop publisher and is targeted at individuals or small businesses who may not

have design professionals at hand. More expensive alternatives in the market

include Adobe InDesign and QuarkXPress.

MICROSOFT POWERPOINT

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 Image showing Microsoft power point Icon

A presentation processing software is used to generate presentation graphics.

It provides tools to combine text, audio media and visual media into a series of

digital slides. Analytical graphics such as pie charts, bar graphs etc. can also be

inserted into a slide. Animations can also be applied to all media accordingly.

Graphics used to display/present data to others graphics used to represent

numerical data

Designed and stored slides can be printed4 or displayed on a projector.

Examples - Microsoft PowerPoint, LibreOffice Impress, Google Slides etc.