MS EXCEL Basic Questions and Answers
MS EXCEL Basic Questions and Answers
2) What is ribbon?
Eleven data formats are available in Microsoft Excel for data Storage.
Example:
Parentheses or Brackets
Exponent
Multiplication
Division
Addition
Subtraction
You must select the text you want to wrap, and then click wrap text
from the home tab and you can wrap the text within a cell.
Macros are used for iterating over a group of tasks. Users can create
macros for their customized repetitive functions and instructions.
Macros can be either written or recorded depending on the user.
11) How can you sum up the Rows and Column number quickly
in the Excel sheet?
By using SUM function, you can get the total sum of the rows and
columns, in an Excel worksheet.
13) What does a red triangle at the top right of a cell indicate?
The red triangle indicates that some comment is associated with the
cell. Hover the mouse over it, and you can read the full comment.
To add a new Excel worksheet, you should insert worksheet tab at the
bottom of the screen.
A pivot table is a tool that allows for quick summarization of large data.
It automatically performs a sort, count, total or average of the data
stored in the spreadsheet and displays result in another spreadsheet.
It saves a lot of time. Allows to link external data sources to our Excel.
18) What are three report formats that are available in Excel?
Following are the types of report formats
Compact
Report
Tabular
21) Which event do you use to check whether the Pivot Table is
modified or not?
To check whether the pivot table is modified or not we use
“PivotTableUpdate” in worksheet containing the pivot table.
Go To > More Sort Options > Right Click ‘Pivot tables’ > Select ‘sort
menu’ > select ‘More Options’ > deselect ‘Sort automatically’.
To lock any row or column, freeze panes is used. The locked row or
column will be visible on the screen even after we scroll the sheet
vertically or horizontally.
24) What could you do to stop the pivot table from loosing the
column width upon refreshing?
SUBSTITUTE(A2,”9″,”8″,2) =>Guru88,Guru99
SUBSTITUTE(A2,”9″,”9″) =>Guru99,Guru99
The REPLACE function swaps part of the text string with another set
of text.
REPLACE(A2,5,1,”00″) =>Guru009
Example: For example, you select the cell, and you want to display
that cell as “Greater than five,” when value is true (=5 or 5) and “less
than five” when value is false (<5). For that by using IF condition you
can display result.
=IF (Logical test, value if true, value if false)
31) How can you apply the same formatting to every sheet in a
workbook in MS-Excel?
Right Click ‘Worksheet tab’ > Choose ‘Select All Sheets’. Now any
formatting done will be applied to the whole workbook. To apply to a
particular group of sheets, select only those sheets that need
formatting.
Fill as the name suggests, fill the cell with same text repetitively.
33) To move to the previous worksheet and next sheet, what keys
will you press?
To move to the previous worksheet, you will use the keys Ctrl + PgUp,
and to move to the next sheet you will use keys Ctrl + PgDown.
34) What filter will you use, if you want more than two conditions
or if you want to analyze the list using database function?
You will use Advanced Criteria Filter, to analyze the list or if more than
two conditions should be tested.
36) Which function is used to determine the day of the week for a
date?
WEEKDAY(A1,1) =>6
Calculating the numbers in Excel sheet, not only help you to give the
final ‘sum up’ of the number but, it also calculates automatically the
number replaced by another number or digit. Through Excel sheet, the
complex calculations become easy like payroll deduction or averaging
the student’s result.
The “What If” condition is used to change the data in Microsoft Excel
formulas to give different answers.
Example: You are buying a new car and want to calculate the exact
amount of tax that will be levied on it then you can use the “What If”
function. For instance, there are three cells A4,B4, and C4. First cell
says about the amount, the second cell will tell about the percentage
(7.5%) of tax and the final cell will calculate the exact amount of tax.
39) How can you disable the automating sorting in pivot tables?
Go to > “More Sort Options”> Right Click “Pivot table” > Select “Sort”
menu > Select “More Options” > Deselect the “Sort automatically
when the report is created.”
Like IF function, AND function also does the logical function. To check
whether the output will be true or false the AND function will evaluate
at least one mathematical expression located in another cell in the
spreadsheet. If you want to see the output of more than one cells in a
single cell, it is possible by using AND function.
Example: If you have two cells, A1 and A2, and the value you put in
those two cells are >5 and you want result should display as ‘TRUE’ in
cell B1 if value>5, and ‘False’ if any of those values<5. You can use
AND function to do that.
In order to avoid writing the data again and again for calculating
purpose, cell reference is used. When you write any formula, for
specific function, you need to direct Excel the specific location of that
data. This location is referred as, cell reference. So, every time a new
value added to the cell, the cell will calculate according to the
reference cell formula.