Saint Francis College

Bateria, Guihulngan City, Negros Oriental

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Module Title: Enhancement, Productivity Tools and Software’s used in the

Classroom.
Subject: CPE - Educational Technology
Instructor: Mr. Jugiel C. Villones

In this module, you will learn the different enhancement, productivity tools and
software’s used in the classroom. Since we are now in the Digital age we need to understand
and adopt to the fast-changing world. We as Teachers, need to evolve and use the Technology
and software’s in the classroom.

This module is divided into four parts. As listed below:

1. Microsoft Word (1 activity)
2. Microsoft Excel (2 activities)
3. Microsoft Powerpoint (1 activity)
4. Image editing using Adobe Photoshop (3 activities)
In every part of the module, requires you to use a laptop computer for the activities. All
the outputs are submitted via email according to your section and set.

LESSON 7.2: MICROSOFT EXCEL

What’s In:
Microsoft Excel is a spreadsheet developed by Microsoft for Windows, macOS, Android and iOS. It features
calculation, graphing tools, pivot tables, and a macro programming language called Visual Basic for Applications. It has
been a very widely applied spreadsheet for these platforms, especially since version 5 in 1993, and it has replaced Lotus
1-2-3 as the industry standard for spreadsheets.
Excel is a spreadsheet program that allows you to store, organize, and manipulate data. Data can be text, numbers,
and formulas. The data is entered into cells which are organized into columns and rows. Many people use Excel to keep a
budget.
Microsoft Excel was first released for Macintosh systems in the year 1985, followed by the first Windows version
in 1987. Check the list to know about the Excel releases for Windows:
Excel 2.0 (1987)
Excel 3.0 (1990)
Excel 4.0 (1992) - Included in Microsoft Office 3.0
Excel 5.0 (1993) - Included in Microsoft Office 4.0
Excel 95 (1995) - Included in Microsoft Office 95
Excel 97 (1997) - Included in Microsoft Office 97
Excel 2000 (2000) - Included in Microsoft Office 2000
Excel 2002 (2002) - Included in Microsoft Office XP
Excel 2003 (2003) - Included in Microsoft Office 2003
Excel 2007 (2007) - Included in Microsoft Office 2007
Excel 2010 (2010) - Included in Microsoft Office 2010
Excel 2013 (2013) - Included in Microsoft Office 2013
Excel 2013 (2016) - Included in Microsoft Office 2016
Excel 2013 (2019) - Included in Microsoft Office 2019
Excel 365 - Included in Microsoft Office 365 (Latest)

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Figure 1 – Microsoft
 Saint Francis College
Bateria, Guihulngan City, Negros Oriental
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Open Excel 2016 on your computer. Locate the Excel icon on the computer desktop (see Figure
1), place the pointer arrow on it, and double-click the left mouse button.

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Activity 1.
Create Class Record using MS Excel. And use the following criteria:

TLE
WRITTEN WORKS 25%
PERFORMANCE TASKS 50%
QUARTERLY ASSESSMENT 25%
100%
Here’s a sample picture of your class record.

Take Note:
1. Compute for the sum for written works, performance and for the quarterly grade.
2. The class record must contain at least 5 students.
3. Use formulas like Sum in adding all the criteria and the quarterly grades.
4. For the quarterly grade use the formula SUM, only sum written works total,
performance total and the quarterly exam scores.
5. Lastly, save your work to the specified filename with your full name plus the Excel1
(for example: RizalJoseExcel1).
6. Don’t send it yet to the specified email because we have some additions in the next
lesson which will allow you to add something on the file.

What’s more

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In Ms Excel there’s a lot more that you can do to make your recording easier. You can
use some of its features. Below are the summary of the added lessons which we have to tackle:
 Hyperlinking
 Vlookup function

Using the previously created e-class record you’ve made on the last activity, as you might
notice that there is only one sheet, therefore we will be adding another worksheet on it.
Here are some steps to follow:

Insert a Worksheet

 Select the     plus icon at the bottom of the screen.

 Or, select Home > Insert > Insert Sheet.

Rename a worksheet
 Double-click the sheet name on the Sheet tab to quickly rename it.
 Or, right-click on the Sheet tab, click Rename, and type a new name.

Delete a worksheet

 Right-click the Sheet tab and select   Delete.

 Or, select the sheet, and then select Home > Delete > Delete Sheet.
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Now that we have added a sheet, we can now start to use hyperlink. The HYPERLINK
function creates a shortcut that jumps to another location in the current workbook, or opens a
document stored on a network server, an intranet, or the Internet. When you click a cell that
contains a HYPERLINK function, Excel jumps to the location listed, or opens the document
you specified.

Syntax:
HYPERLINK(link_location, [friendly_name])

The HYPERLINK function syntax has the following arguments:

Link_location Required. The path and file name to the document to be opened. Link_location
can refer to a place in a document — such as a specific cell or named range in an Excel
worksheet or workbook, or to a bookmark in a Microsoft Word document. The path can be to a
file that is stored on a hard disk drive. The path can also be a universal naming convention
(UNC) path on a server (in Microsoft Excel for Windows) or a Uniform Resource Locator
(URL) path on the Internet or an intranet.

Note Excel for the web the HYPERLINK function is valid for web addresses (URLs) only.
Link_location can be a text string enclosed in quotation marks or a reference to a cell that
contains the link as a text string.

If the jump specified in link_location does not exist or cannot be navigated, an error appears
when you click the cell.

Friendly_name Optional. The jump text or numeric value that is displayed in the cell.
Friendly_name is displayed in blue and is underlined. If friendly_name is omitted, the cell
displays the link_location as the jump text.

Friendly_name can be a value, a text string, a name, or a cell that contains the jump text or
value.

If friendly_name returns an error value (for example, #VALUE!), the cell displays the error
instead of the jump text.
In our last file we have sheet 1 and sheet 2 now since we have added already another worksheet.
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On sheet 1, it contains the data of our students and its grades while on sheet 2 is still blank as
shown below since it is just being added.

Now we have to rename the sheets, on sheet 1 we will be naming that as Q1 then on the
newly added blank sheet 2 we will be naming that as NAMES.

To do that follow the steps below:

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Bateria, Guihulngan City, Negros Oriental
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1. Double click on the name of the sheet and type the desired name.
2. Sheet 1 will be name as Q1.
3. Sheet 2 will be name as NAMES

Now the next step is we have to move the Q1 sheet after the NAMES sheet. Since, the
NAMES will contain the learners name and it will be hyperlink on the cell under the learners
name, in which you will need not to encode all the names over again. Even if you add another
sheet for Q2 you can use again the hyperlink to save time.

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Bateria, Guihulngan City, Negros Oriental
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 Click hold the NAMES sheet and drag it before Q1 sheet

Now the Names sheet is located before the Q1 sheet, and we are now ready to encode the
names of the learners to be used in the hyperlink.

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Bateria, Guihulngan City, Negros Oriental
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If you have these students encoded in your NAMES sheet, now we can start with
HYPERLINKING the names.
 Go to the Q1 sheet by clicking it.

 Click on the first learner cell and type =

 Click on the NAMES sheet to connect it

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 Click on the first learner, in this case Steve Jobs

 Then press the Enter key
 As you can see whatever data is inside the first learner will be reflected to the Q1 sheet.
No matter if you change it in the NAMES sheet it will reflected to the Q1 sheet, since
they were now HYPERLINK and connected.

 Now all we need to do is distribute the formula to the remaining cells below it so it may
have values same as the NAMES sheet and to HYPERLINK them as well.
 Click back on to the first name cell.
 Then refer to the picture below

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Bateria, Guihulngan City, Negros Oriental
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1. Hold click on the lower right corner of the cell, as you can see it has a green
filled square. Ur mouse pointer will transform into a cross.
2. Then drag it downwards to it may distribute the HYPERLINK formula

Now you have successfully hyperlink the lower cells. Try to change the value of the names in
the names sheet and click back to the Q1 sheet it will reflect the changes.

Save your file to the same output, for in the next lesson we will be adding another column with
a remarks, passed or failed, and we will be using the vlookup function.

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Bateria, Guihulngan City, Negros Oriental
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Assessment:

References:
 https://w3.kcls.org/instruction/manuals/Excel_Level_1.pdf
 https://support.microsoft.com/en-us/office/insert-or-delete-a-worksheet-19d3d21e-a3b3-4e13-a422-d1f43f1faaf2


References:

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