Edexcel IGCSE

Information and
Communication Technology
Paper 2: Practical Paper
Sample Assessment Material Paper Reference
Time: 3 hours 4IT0/02
You must have:
Short treasury tag, Cover Sheet, Data files: DELIVERY, DRAFTLETTER,
GRAPHICS, LOGO, NEWS, PRESENT, SALES, SLIDETEXT, WEEKLY SALES

Instructions
• Complete your candidate details on the cover sheet provided.
• Page 2 of theof the
At the end examination use a treasury tag to attach your printouts to
cover sheet.

Information
•• There are five activities in this examination paper totalling 100 marks.
The marks for the parts of tasks are shown in round brackets: e.g. (2).

Advice
•• Read through the instructions on Page 2.
Attempt ALL activities.
•• Take breaks away from the computer from time to time.
Label your printouts clearly as instructed in each task.

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©2011 Edexcel Limited.

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Instructions to Candidates
This paper consists of five activities.
Work through the activities and tasks in order.
Do not spend too much time on each activity.
For all tasks, you MUST enter the task number, your name, candidate number and centre
number BEFORE PRINTING.
This table shows the marks and data files needed for each activity:

Activity Marks Data files needed

1. Using Art/Imaging and Graphics Software (AG) 12 LOGO, NEWS
2. Using Database Software (DB) 26 DELIVERY
PRESENT, SLIDETEXT,
3. Using Presentation Software (PS) 22
GRAPHICS
4. Using Spreadsheet Software (SS) 24 SALES, WEEKLY SALES
5. Using DTP/Word Processing Software (DTP/WP) 16 DRAFTLETTER, DELIVERY
Total Marks 100

For all activities, you may also need to use word processing software.

Scenario
Fiona and Jonathan Peterson have recently taken over the management of a local
newspaper shop from Fiona’s parents, Anne and Peter Wakefield.
The shop was called Petan News. Fiona and Jonathan have decided to change the name
of the shop to Fiojons.
As well as newspapers, the shop sells a range of the latest CDs and DVDs, magazines,
drinks, sweets, stationery and some grocery items.
Fiona and Jonathan have started to create documents and files for their business and
need your help to complete them.

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 Activity 1 – Using Art/Imaging and Graphics Software (AG)
Task AG1
Open a new A4 document using word processing software.
Enter Task AG1 and your name, candidate number and centre number in the footer of
the document
SAVE the document as Task AG1.
Open a suitable Art/Graphics software package.
Open the graphic file LOGO. This shows the current logo used by the shop.

(a) Fiona wants some changes made to the logo design.

(i) Crop the image so that the green area is removed.
(2)
(ii) Change the text on the logo by replacing the letters A and P in the image of the
newspaper to the letters F and J.
(2)
(iii) Change the colour of the background of the logo from brown to pale blue.
(1)
(iv) Replace the text Petan News with the text Fiojons.
You should:
• use a sans serif font (eg Arial) in dark blue
• replace the yellow background with the same pale blue colour used for the
rest of the background of the logo.
(3)
(v) Draw a thin black border around the logo.
(1)
SAVE the graphic as NEW LOGO
DO NOT PRINT at this stage.

(b) Import your graphic NEW LOGO into the document Task AG1. It should occupy the
full width of the page, between margins.
(1)
(c) The image of the newspaper on the logo is not very good. Explain why the image
which is saved as NEWS.JPG would NOT be a suitable alternative.
(2)

RESAVE the document as TASK AG1.

PRINT a copy of TASK AG1.
(Total for Task AG1 = 12 marks)

TOTAL FOR ACTIVITY 1 = 12 MARKS

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Activity 2 – Using Database Software (DB)
Fiona and Jonathan have created a database (DELIVERY) to store customer details for the
newspaper deliveries.
Task DB1

Open the DELIVERY database.

The structure of the CUSTOMER table is:

Fieldname Field Type Description

Unique code for each customer, contains two letters and three
CustID Text
digits
Title Text Customer title (Mr for Male, Ms for Female)
FName Text Customer first name
LName Text Customer last name
Street Text Customer street address
Town Text Customer town address
PCode Text Customer postcode
NewsID Text Code for newspaper to be delivered (linked to NEWSPAPER table)
Date customer registered with shop
Registration Date/Time
(date format: short date, DD/MM/YYYY)

(a) A new customer needs to be added to the database. Her details are:

Customer ID WF077
Name Althea Robertson
1 Mount View
Address Sandal
WF7 9XA
Newspaper Mail
Date 7 May 2009

(i) Enter this data into the CUSTOMER table. (You will need to look up the NewsID in
the NEWSPAPER table of the database.)
(2)
(ii) Sort the table into ascending order of LName.
(2)

Open a new A4 document using word processing software.

Enter Task DB1 and your name, candidate number and centre number in the footer of
the document
Save the word processed document as Task DB1.

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 (iii) Set the orientation of Task DB1 to landscape.
Copy and paste the CUSTOMER table data into Task DB1.
Make sure that all the data is displayed on one sheet of A4.
(2)
RESAVE the word processed document as Task DB1.
PRINT Task DB1.
(Total for Task DB1 = 6 marks)
Task DB2

Open a new A4 document using word processing software.

Enter Task DB2 and your name, candidate number and centre number in the footer of
the document.
SAVE the document as Task DB2.

(a) Fiona and Jonathan want a list of customers who live in Crofton.
Create a query/search to find this information from the CUSTOMER table.
Display all fields.
(2)

Paste a copy of the results of your search into the document Task DB2.
RESAVE the document Task DB2.
DO NOT PRINT at this stage.

(b) Fiona and Jonathan want a list of customers who registered with the shop on or
before 1 January 2003. The list should:
• show only the fields Title, FName, LName, Street, Town, PCode and Registration
• be in ascending order of Registration.
(i) Design a query/search to produce this list from the CUSTOMER table.
(4)
(ii) Display your query/search in DESIGN view.
Make sure that the display shows all the required information including the search
criteria and the sorting.
Take a screen shot of the DESIGN view and paste it into document
Task DB2.
(2)

RESAVE the document Task DB2.

PRINT Task DB2 on one A4 sheet.

(Total for Task DB2 = 8 marks)

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Task DB3
Open a new A4 document using word processing software.
SAVE the document as Task DB3.
In the DELIVERY database the CUSTOMER and NEWSPAPER tables are linked.
Fiona and Jonathan want a list of customers who live in Horbury and receive either the
“Informer” or the “Daily Eye” newspaper.
Create a query/search to find this information from the two tables. Display all fields.

Copy and paste the results of your query/search into Task DB3.
RESAVE the document as Task DB3.
PRINT Task DB3.

(Total for Task DB3 = 5 marks)

Task DB4
Fiona and Jonathan want a database report based on the results of the query/search
carried out in Task DB3.
Create a database report to display the results of the query.
You should:
• sort the results in ascending order of LName within ascending order of Newspaper
• show only the fields Newspaper, FName, LName and PCode in this order
• add a suitable title for the report
• customise the column headings to make them easier to understand.

Enter Task DB4 and your name, candidate number and centre number in the footer of
the document.
SAVE the report as Task DB4.
PRINT the report Task DB4 on one A4 sheet.

(Total for Task DB4 = 7 marks)

TOTAL FOR ACTIVITY 2 = 26 MARKS

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 Activity 3 – Using Presentation Software (PS)
Fiona needs people to deliver newspapers to local houses. She wants to advertise using
a slide presentation. Fiona has produced the first slide and saved it with the filename
PRESENT.
Your task is to create further slides for the presentation.
Task PS1

Open the slide presentation called PRESENT.

Enter Task PS1 and your name, candidate number and centre number in the footer of
the NOTES/HANDOUTS view of the presentation.
SAVE the presentation as Task PS1.
Open a new A4 document using word processing software.
Enter Task PS1a and your name, candidate number and centre number in the footer of
the document.
SAVE the document as Task PS1a.

(a) Use the MASTER SLIDE to make changes to the settings for the slides.
(i) Change the colour combinations used to make the slides easier to read.
(1)
(ii) Replace the logo with the NEW LOGO image you created in Task AG1.
(1)
(iii) Take a screen shot of the master slide. Paste it into the word processed document
Task PS1a. Use a text box to label the colours you have used and explain how the
combination makes the slides easier to read.
(2)

RESAVE Task PS1a.

PRINT Task PS1a.

(b) Fiona has saved the text for slides two and three in the word processed file
SLIDETEXT.
(i) Create slides two and three using the text from the file SLIDETEXT.
(2)
(ii) Add a fourth slide which advertises some items on sale in the shop.
(2)

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(c) Add a suitable image from the document GRAPHICS to each slide.
(2)
(d) Make sure that the slides are consistent in their style and layout.
Print a HANDOUTS copy of the presentation with two slides on each A4 sheet.
(2)

RESAVE the presentation as Task PS1.

(Total for Task PS 1 = 12 marks)

Task PS2

Open a new A4 document using word processing software.

Enter Task PS2 and your name, candidate number and centre number in the footer of
the document.
SAVE the document as Task PS2.

The slide presentation will run continuously, without user interaction, on a screen in the
shop.
(a) Change your presentation so that it will operate without user interaction. Take screen
shot(s) of SLIDE 2 of your presentation to illustrate how you have changed your
presentation.
(2)

Paste the screen shot(s) into Task PS2.

RESAVE Task PS2.
DO NOT PRINT at this stage.

(b) Add text boxes to the word processed document Task PS2 to:
(i) label the screen shot(s) to identify the features you have used to enable the
presentation to work without user interaction
(2)
(ii) explain how the feature you have identified in (b) (i) will enable the presentation
to work without user interaction.
(2)

RESAVE Task PS2.

DO NOT PRINT at this stage.

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 Fiona wants the presentation to attract 14 to 18 year olds.
(c) Change SLIDE THREE to make it more appealing to this age group. Take a screen shot
of slide three and paste it into Task PS2.
Use text boxes in the word processed document Task PS2 to:
(i) label your screen shot to identify the changes you have made
(2)
(ii) explain why you think the changes you have made make it more appealing to this
age group.
(2)

SAVE the presentation as Task PS1 version 2.

RESAVE the word processed document as Task PS2.
PRINT Task PS2.

(Total for Task PS2 = 10 marks)

TOTAL FOR ACTIVITY 3 = 22 MARKS

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Activity 4 – Using Spreadsheet Software (SS)
Jonathan wants to record the daily sales of each newspaper. He has started a spreadsheet
which he has saved as SALES.
Task SS1

Open the spreadsheet SALES.

Enter Task SS1 and your name, candidate number and centre number in the footer of
the document.
SAVE the document as Task SS1.

(a) Jonathan wants to improve the layout of the spreadsheet.

(i) Merge cells A1 to I1. Enter the title Fiojons Sales in the merged cells and format
the title to bold, size 20.
(2)
(ii) Format the column titles in ROW 3 and make them bold and centred.
(1)
(iii) Format the cells C4 to H15 so that their contents will be centred.
(1)
(iv) Format the spreadsheet to include:
• appropriate borders and shading
• appropriate column widths and row heights so that all the data is visible
(2)
(b) Jonathan has not yet entered the prices of the newspapers into the spreadsheet.
(i) Enter the prices in COLUMN B using the information from the table (£0.01 = 1p).

Daily Eye 17 p Post 22 p Tribune 21 p

Reporter 23 p Daily Nation 29 p Clarion 25 p
Independent £1.20 Eastern Times £1.00 Star 19 p
Mail £0.33 Times £0.99 Informer £0.39
(2)
(ii) Format the PRICE column to currency. Ensure the prices are displayed with the £
symbol and 2 decimal places.
(1)

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 RESAVE document Task SS1.
PRINT Task SS1 on one sheet of A4 showing the DATA view.
Make the page landscape.
Make sure that all the data is visible.
Do not show the gridlines.
Do not show the row and column headers.

(Total for Task SS1 = 9 marks)

Task SS2
Change Task SS1 to Task SS2 in the footer of your spreadsheet.
SAVE the spreadsheet as Task SS2.
Jonathan wants to use the spreadsheet for calculations.
(i) Enter a formula in cell H4 to calculate the total sales of the “Post” during the week.
(2)
INCOME is SALES x PRICE.
(ii) Enter a formula in cell I4 to calculate the income for the “Post” newspaper.
(1)
(iii) Replicate the formulae in cells H4 and I4 for the other newspapers.
(1)
(iv) In suitable cells:
• enter a formula to calculate the total income for the week
• enter a suitable label for the total in an appropriate cell.
(2)
(v) Jonathan wants to know the average sales figures for each day.
In appropriate cells:
• enter a formula using a function to calculate the average sales on Monday
• copy this formula across for the other days of the week.
(2)
(vi) Sort the table in alphabetical order of newspaper.
(1)

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 RESAVE document Task SS2.
PRINT a copy of the spreadsheet on one sheet of A4 showing the
FORMULA view.
Make the page landscape.
Make sure the columns are wide enough to display the data and complete formulae.
Show the gridlines.
Show the row and column headers.

(Total for Task SS2 = 9 marks)

Open a new A4 document using word processing software.

Enter Task SS3 and your name, candidate number and centre number in the footer of
the document.
SAVE the document as Task SS3.
Open the WEEKLY SALES spreadsheet.

Task SS3
Jonathan has recorded the income from some of the items in the shop over a four week
period. He has entered the data into a spreadsheet called WEEKLY SALES.
Jonathan would like to present some of the information as a graph. He wants to pin the
graph to a notice board in the shop.
Create a graph which compares the sales figures for each item for Week 1 and Week 4.
Do not include the totals.
Enter a suitable title and axis labels.

Copy the graph into Task SS3. Remember it is to be displayed on a notice board.
RESAVE document Task SS3.
PRINT a copy of Task SS3.

(Total for Task SS3 = 6 marks)

TOTAL FOR ACTIVITY 4 = 24 MARKS

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 Activity 5 – Using DTP/Word Processing Software (DTP/WP)
Fiona wants to write to customers who have been receiving newspaper deliveries for
more than five years.
Your task is to create a mail merge letter. Details of the customers are stored in the
LETTER table of the DELIVERY database.
Task WP1

Open the file DRAFTLETTER.

Enter Task WP1 and your name, candidate number and centre number in the footer of
the document.
SAVE the document as Task WP1.

(a) Make these changes to the letter.

(i) Replace the logo in the letter with the logo you produced in Activity 1.
(1)
(ii) Insert today’s date in a suitable location.
(2)
(iii) Insert the appropriate complimentary close and name of sender.
(2)
(iv) Centre and embolden the subject line of the letter.
(2)
(v) Fully justify the content of the letter.
(1)

RESAVE document Task WP1.

(b) Use suitable MERGE FIELDS from the LETTER table of the database to:
(i) enter the recipient’s address in a suitable location
(2)
(ii) replace the text <<enter title and last name>>
(1)
(iii) replace the text <<enter registration date>>.
(1)

RESAVE document Task WP1.

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(c) Make sure the content, layout, consistency and style are fit for purpose.
Remember that the document is a business letter.
Make sure it fits on one A4 sheet.
(1)

RESAVE document Task WP1.

PRINT a copy of Task WP1. Make sure it displays the MERGE FIELDS used.

Note: You may be using mail merge software that does not allow you to show the merge
fields in a printout of the standard letter. If so, you should produce a screen shot of your
complete letter showing the merge fields.
(Total for Task WP1 = 13 marks)
Task WP2

Change Task WP1 to Task WP2 in the footer of the document.

SAVE the document as Task WP2.

Use mail merge software to merge the standard letter, Task WP2 with the LETTER table.

SAVE the merged letters as Task WP2.

PRINT one of the letters.

(Total for Task WP2 = 3 marks)

TOTAL FOR ACTIVITY 5 = 16 MARKS

TOTAL FOR PAPER = 100 MARKS

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