Investigative Public Synopsis 21-0027-I

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the 200 series of the Administrative Manual, which commenced pre-pandemic, the newly

drafted Positions of Trust policy, AM 200-4, which is currently under Executive Review, had
been updated prior to this alert, to include a requirement that all positions of trust require
fingerprinting through DHR, further entrenching the new practice and reducing the
opportunity for error regarding employee background checks. These updates, once
effectuated, should reduce the instances of non-matching information on background checks
in DHR and any agency going forward.

The other policies (AM 231-1 – Hiring and Transfers; AM 231-1-2 Non-City Resident
Approval Request; and AM 232-1-1 Filling a Permanent Position by Hiring or Transfer) cited
as being outdated and requiring review by the alert, have also been reviewed and updated as a
part of this comprehensive review, again preceding this alert. Those updates are currently
under Executive Review for eventual BOE consideration. The responsive highlights of the
updates to those policies are below:
• AM 231-1 – Hiring and Transfer Policy– among other updates, the entire “City Residence”
portion of the existing policy has been removed.
• AM 231-1-2 Non-City Resident Approval Request – as a result of the review process this
policy is being recommended for abolishment.
• AM 232-1-1 Filling a Permanent Position by Hiring or Transfer Updates – among other
updates, this AM is being recommended for abolishment and updated guidance from it is
being moved to the City’s HR Personnel Manual (“PM”). Additionally, any reference to
residency consideration has been removed.
DHR welcomes the opportunity to further discuss this matter and invites any questions
regarding this.
Exhibit 1
Case #
Exhibit 2
Exhibit 3
Exhibit 4
Exhibit 5

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